Beverage Container Registration Portal. User Guide

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Judith Barnett
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1 Beverage Container Registration Portal User Guide January 2018

Welcome to the Beverage Container Management Board s (BCMB) beverage container registration portal http://portal.bcmb.ab.ca.

2 Welcome to the Beverage Container Management Board s (BCMB) beverage container registration portal The Beverage Container Registration By-law, approved by the Board of Directors in June 2016, sets out the requirement for manufacturers and/or distributors to register all beverage containers sold and/or distributed in Alberta. This requirement is also provincially legislated in the Beverage Container Recycling Regulation. This portal has been created to help make the registration process more accessible and efficient for registrants. The portal allows you to easily register your beverage containers (with images), add members of your company as contacts and discontinue beverage containers. You can also send messages directly to the BCMB through the portal. Or you can contact us at ext. 221 or 224, or (toll-free). Before beginning the online registration process, please review the Registration Requirements document found under Step Two of the Registering a Beverage Container tab under the Selling a Beverage in Alberta section of the BCMB s website (

Contents Getting Started... 4 Creating Your Account... 4 Logging Into Your Account... 7 Changing Your Password... 7 Creating a New Registrant... 8 Adding a Contact... 12 Changing Your Primary Contact.

3 Contents Getting Started... 4 Creating Your Account... 4 Logging Into Your Account... 7 Changing Your Password... 7 Creating a New Registrant... 8 Adding a Contact Changing Your Primary Contact Communicating with the BCMB Adding Documents Creating a Beverage Container Registration Choosing an Existing Container Registering an Existing Product Registering a New Product Discontinuing a Registered Product BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 3

4 > Getting Started Getting Started CREATING YOUR ACCOUNT 1. Go to the BCMB beverage container registration portal at: An image of the Portal Homepage is shown below. 2. To create an account, please click on Registrant Log In. 4 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

5 > Getting Started 3. Once you click Registrant Log In, you will be directed to the Create Registrant Contact page. You will then be able to set yourself up as a registrant contact by filling out the form on this page (example shown below). 4. All items highlighted in yellow are required fields and must be completed for the registration process to continue. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 5

6 > Getting Started 5. Once you complete the form and click on the Submit button, you will be directed to the next page Created Registrant Contact shown below. 6. You will receive an from the BCMB containing your temporary password for you to log into your account. 6 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

> Logging Into Your Account Logging Into Your Account 1. Once you have submitted your contact information and have received your temporary password, you can log into your account. 2.

7 > Logging Into Your Account Logging Into Your Account 1. Once you have submitted your contact information and have received your temporary password, you can log into your account. 2. Enter your address and the temporary password provided by the BCMB and click on the Sign In button. CHANGING YOUR PASSWORD 3. When you log in for the first time, you will be directed to change your password. Enter the temporary password the BCMB sent to you in the Current Password line. Next type a New Password. Type the same password in Confirm New Password. Please Note: Your password must be at least eight digits long. Click on the Change Password button. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 7

8 > Creating a New Registrant Creating a New Registrant Please Note: Ensure you have your Alberta Registration or Alberta Incorporation certificate before you begin. 1. Once you have logged in, you can then complete your registrant information. Click on the Create New button. You will be directed to the New Registrant page. 2. All items highlighted in yellow are required fields and must be completed for the registration process to continue. 3. Choose a payment method by selecting either the Cash or Cheque circle. Payment cannot be made online. 8 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

> Creating a New Registrant 4. Next, you need to upload your Alberta Registration or Alberta Incorporation certificate to continue. Click on the Upload button.

9 > Creating a New Registrant 4. Next, you need to upload your Alberta Registration or Alberta Incorporation certificate to continue. Click on the Upload button. Navigate on your computer to find your Alberta Registration or Alberta Incorporation certificate and click on the Open button. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 9

10 > Creating a New Registrant 5. Once you have completed the form and uploaded your incorporation document, click on the Save button. 6. You will need to contact the BCMB to pay your registration fee as payment cannot be made online. You can make a payment in person or by mailing a cheque to: Beverage Container Management Board #100, Avenue NW Edmonton, AB T6E 6E6 Please include your account information when mailing a cheque. Please contact the BCMB at ext. 221 or 224, or (toll-free) if you have questions. 7. To open your dashboard, click on your company name on the Registrant tab. 10 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

> Creating a New Registrant 8. You will be directed to your dashboard (example shown below). To view the company information you entered, click on the Registrant Info button. 9.

11 > Creating a New Registrant 8. You will be directed to your dashboard (example shown below). To view the company information you entered, click on the Registrant Info button. 9. You can update your information at any time, except your legal business name and your Alberta Registration or Alberta Incorporation number. To make changes to either of these, please contact the BCMB at ext. 221 or 224, or (toll-free). BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 11

12 > Adding a Contact Adding a Contact 1. Once you have provided the information required for a new registrant and the BCMB has reviewed and approved your submission, you will be able to add contact information for other members of your team. 2. Under the Registrant Contact section of your dashboard, click on the Create button. You will be directed to the Registrant Contact page. All items highlighted in yellow are required fields. 12 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

13 > Adding a Contact 3. Click on the Save & Close button to add the new contact. Once the new contact has been created, a temporary password will be sent from the BCMB to that person s asking him/her to log in and change their password. (For information on logging into your account and changing your new contact s password, see page 7 of this guide.) 4. All contacts linked to this account will appear in the Registrant Contacts section of your dashboard. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 13

14 > Adding a Contact 5. By clicking on a person s Name, you will be directed to the person s contact information (example shown below) where you can change his/her address, phone number, cell phone number and fax number. If you would like to change his/her name or address, please contact the BCMB at ext. 221 or 224, or (toll-free). 6. If that person is no longer working for your company, you can change his/her status by deselecting the Active checkbox. 14 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

15 > Adding a Contact 7. When you are finished updating the information, click on the Save & Close button. CHANGING YOUR PRIMARY CONTACT 1. When you have more than one Registrant Contact, you can change the primary contact by clicking on the Change Primary button. 2. Select the Primary circle that corresponds with the name of the person that you want to make the Primary Contact on your account. 3. Once you are finished, click on the Done Editing button. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 15

Click on the Create button in the Messages section of your dashboard. 2.

16 > Communicating with the BCMB Communicating with the BCMB 1. You can communicate with the BCMB by sending a message through your dashboard. Click on the Create button in the Messages section of your dashboard. 2. Type a message and click on the Save & Close button. 3. Your message will now appear in the Messages section of your dashboard. 16 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

17 > Adding Documents Adding Documents 1. If the BCMB requests a new image or further documentation, they can be uploaded in the Documents section of your dashboard. To upload a document or an image, click on the Upload button. Navigate on your computer to find the document or image. Click on it and then click on the Open button. The maximum file size for each document or image is 4 MB. 2. Your document or image will now appear in the Documents section of your dashboard. 3. Next, notify the BCMB that you have uploaded an item through the Messages section of your dashboard. (See page 16 for instructions on sending a message.) BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 17

> Creating a Beverage Container Registration Creating a Beverage Container Registration Please Note: Unless a product is Registered and Approved, it cannot be sold and/or distributed in Alberta. 1.

18 > Creating a Beverage Container Registration Creating a Beverage Container Registration Please Note: Unless a product is Registered and Approved, it cannot be sold and/or distributed in Alberta. 1. Click on the Create button in the Registrations section of your dashboard. Choosing an existing container 2. To determine if the container size and type already exists in the system, select the Choose Existing Container circle. 18 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

19 > Creating a Beverage Container Registration 3. In the search bar above the container descriptions, enter the size of your beverage container. Once you type in the size of the container, all material types associated with that size will be listed. For example, type 355 ml. All 355 ml containers that exist in the system now appear as a list. Notice 355 ml is highlighted in yellow. Please Note: If the size, material, and nonrefillable status container you are trying to register is not listed, you will need to contact the BCMB at ext. 221 or 224, or (toll-free) to have the container created. 4. Choose the container size, material, and nonrefillable container you wish to register. When you hover your mouse over the container, the line will turn green. Click anywhere on the product information line to select it. Continuing with the 355 ml example, we chose 355 ml Glass, Nonrefillable from the list of containers. Click on the Next Step button. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 19

20 > Creating a Beverage Container Registration 5. You need to determine if the product you are registering already exists in the Portal or not before deciding if you can Choose Existing Product or Register New Product. Please Note: Always perform Steps 6 to 9 before selecting Register New Product. 6. You can search for an existing product by UPC (barcode) or brand. Select the Choose Existing Product circle. Select the UPC Search circle and type the UPC of the beverage container in the search field. When entering the UPC, use all of the numbers on the barcode. Do not leave any spaces or add any characters. Use the UPC on the beverage container, not from a multi-pack or any packaging. If the beverage container does not have a UPC on it, proceed to Step 8. For our example, we used the following UPC The search found the A & W Root Beer, 355 ml Glass container. Notice the UPC (barcode) is highlighted in yellow. 20 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

21 > Creating a Beverage Container Registration 8. You can also search for the beverage container by brand name. Select the Choose Existing Product circle. Select the Brand Search circle. Type the brand name of the beverage container in the search field. For our example, we typed A & W. The search found the A & W Root Beer, 355 ml Glass beverage container. Notice A & W is highlighted in yellow. Please Note: It is important that you ensure your product brand, flavour, size, material, and UPC (if applicable) ALL match an existing product before you choose that product. If one of these items does not match, you will need to register your product as a New Product (see page 24). BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 21

22 > Creating a Beverage Container Registration Registering an Existing Product 9. In order to select an existing product, click anywhere on the product information line. The line will turn green. Then click on the Next Step button. 10. You will be directed to upload Product Images (pictures). The maximum file size for each image is 4 MB. You can add multiple images when uploading. Click on the + Upload Images button and navigate on your computer to find the product image(s). Please Note: You need to include images of the front and back of the entire beverage container that show all of the product information including brand, flavour, size, material, and UPC (if applicable). Images should be of the individual beverage container only, not of a multi-pack or any packaging. Only.jpg,.png,.gif,.bmp, and.tif image file types are supported. If possible, only use.jpg files. When uploading images please ensure there are no special characters in the title (example: ] [? / < ~ # $ % ^ & * ( ) + = } : ;, > { ) as these will cause an error and the images will not be uploaded. Please use the English side of the beverage container when available. 22 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

23 > Creating a Beverage Container Registration Please refer to the example shown to your right to ensure your images are acceptable. Do not add any wording, lines or arrows to your images. These are on the example for the purpose of indicating what must be clearly shown on your images. Brand Name Material Type (i.e. Glass) Flavour Size (ml) UPC Code 11. Once you have selected the appropriate image(s), you can preview the image(s) to ensure you have uploaded the correct ones (example shown below). Once you have uploaded all images of your beverage, click on the Next Step button. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 23

24 > Creating a Beverage Container Registration 12. You will be directed to enter the Sales Start Date (the date that your beverage will start to be sold and/or distributed in Alberta) on the Submit Registration Information page. You can enter the Sales Start Date by typing in the date or by selecting the date from the dropdown calendar. Click on the Submit button. 13. The registrations you have submitted will now appear in the Registrations section of your dashboard showing that they have been submitted. Repeat Steps 1 to 12 above to add additional beverage containers to your account by choosing an existing container and registering a new product. 24 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

> Creating a Beverage Container Registration Registering a New Product 1. The product you are registering may be new to you but it may already exist on the Portal.

25 > Creating a Beverage Container Registration Registering a New Product 1. The product you are registering may be new to you but it may already exist on the Portal. Please complete Steps 1 to 8 on pages 18 to 21 first. After confirming that the product does not already exist in the Portal, select the Registering New Product circle. Click on the Next Step button. 2. You will be asked if the product you are trying to register is alcoholic or not alcoholic. If your ready-to-serve beverage is alcoholic, select the Alcoholic circle. Click on the Next Step button. 3. A page will open directing you to contact the Alberta Gaming and Liquor Commission (AGLC) directly in order to register your product. Please call the AGLC at or , or visit for more information. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 25

> Creating a Beverage Container Registration 4. If your ready-to-serve beverage is not alcoholic, select the Not Alcoholic circle. Click on the Next Step button. 5.

Do not leave any spaces or add any characters. Use the UPC on the beverage container, not from a multi-pack or any packaging.

26 > Creating a Beverage Container Registration 4. If your ready-to-serve beverage is not alcoholic, select the Not Alcoholic circle. Click on the Next Step button. 5. You will need to submit the Product Brand, Flavour, and UPC (if applicable) for your beverage container. When entering the UPC, use all of the numbers on the barcode. Do not leave any spaces or add any characters. Use the UPC on the beverage container, not from a multi-pack or any packaging. If the beverage container does not have a UPC on it, please do not enter one. Continuing with our example of a 355 ml Glass, Nonrefillable container (from Step 4 on page 19), you will notice that this size 355 ml Glass, Nonrefillable is already shown in the container field. 6. Click on the Next Step button. 26 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

27 > Creating a Beverage Container Registration 7. You will be directed to upload Product Images (pictures). The maximum file size for each image is 4 MB. You can add multiple images when uploading. Click on the + Upload Images button and navigate on your computer to find the product image(s). Please Note: You need to include images of the front and back of the entire beverage container that show all of the product information including brand, flavour, size, material, and UPC (if applicable). Images should be of the individual beverage container only, not of a multi-pack or any packaging. Only.jpg,.png,.gif,.bmp, and.tif image file types are supported. If possible, only use.jpg files. When uploading images please ensure there are no special characters in the title (example: ] [? / < ~ # $ % ^ & * ( ) + = } : ;, > { ) as these will cause an error and the images will not be uploaded. Please use the English side of the beverage container when available. Please refer to the example shown to your right to ensure your images are acceptable. Do not add any wording, lines or arrows to your images. These are on the example for the purpose of indicating what must be clearly shown on your images. Brand Name Material Type (i.e. Glass) Flavour Size (ml) UPC Code BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 27

28 > Creating a Beverage Container Registration 8. Once you have selected the appropriate image(s), you can preview them (example shown below). Ensure you have uploaded the correct images. To delete an image, click on the X button to the right of the image file name. To upload more images, click on the + Upload Images button. Once you have uploaded all images of your beverage container, click on the Next Step button. 28 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

page. You can enter the Sales Start Date by typing in the date or by selecting the date from the dropdown calendar. Click on the Submit button. 10.

29 > Creating a Beverage Container Registration 9. You will be directed to enter the Sales Start Date (the date that your beverage will start to be sold and/or distributed in Alberta) on the Submit Registration Information page. You can enter the Sales Start Date by typing in the date or by selecting the date from the dropdown calendar. Click on the Submit button. 10. The registration you have submitted will now appear in the Registrations section of your dashboard showing it has been completed. Repeat Steps 1 to 9 above to add additional beverage containers to your account by choosing an existing container and registering a new product. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 29

> Creating a Beverage Container Registration 11. Approved The BCMB has approved your beverage container and you have received a registration number by email.

30 > Creating a Beverage Container Registration 11. Approved The BCMB has approved your beverage container and you have received a registration number by . Registration numbers appear in the first column of the Registrations section of your dashboard. You can now start selling and/or distributing your product in Alberta. 30 BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

> Discontinuing a Registered Product Discontinuing a Registered Product 1.

When you hover your mouse over the container, the line will turn green. Click anywhere on the product information line to open the registered product page.

OR you can narrow down your search by using the search bar in the Registrations section of your dashboard to find the registered product you wish to discontinue.

31 > Discontinuing a Registered Product Discontinuing a Registered Product 1. Scroll through the list in the Registrations section of your dashboard to locate the product you wish to discontinue. When you hover your mouse over the container, the line will turn green. Click anywhere on the product information line to open the registered product page. We chose the A & W Root Beer, 355 ml Glass, Nonrefillable container. OR you can narrow down your search by using the search bar in the Registrations section of your dashboard to find the registered product you wish to discontinue. You can search by brand, flavour, size, material, UPC or registration number (complete or partial). Type your search criteria into the search bar. Click anywhere on the product information line to open the registered product page. We chose to search by flavour and typed Root Beer in the search bar to find the A & W Root Beer, 355 ml Glass, Nonrefillable container. Notice that the flavour Root Beer is highlighted in yellow. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 31

32 > Discontinuing a Registered Product 2. Enter the Sales Stop Date (the date that your beverage stopped being sold and/or distributed in Alberta) on the registration information page. You can enter the Sales Stop Date by typing in the date or by selecting the date from the dropdown calendar. We chose December 1, BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE

33 > Discontinuing a Registered Product 3. Click on the Save & Close button to discontinue the registered product. BCMB BEVERAGE CONTAINER REGISTRATION PORTAL USER GUIDE 33

34 Contact Information Beverage Container Management Board #100, Avenue NW Edmonton, AB T6E 6E6 Tel: Toll Free:

Registration Requirements. for Non-Alcoholic Beverage Containers

Registration Requirements. for Non-Alcoholic Beverage Containers Registration Requirements for Non-Alcoholic Beverage Containers March 2017 Introduction The registration steps outlined in this document relate to non-alcoholic, non-refillable beverage containers. All