Real World Group Individual 360s Step-by-step Guide

Transcription

1 Real World Group Individual 360s Step-by-step Guide 3 STAGES: 1. Preparation & Briefing 2. Complete 360 Profile setup & Managing the Completion Process 3. Accessing your results Individual 360 Step-by-Step Guide Page 1 of 10

2 STAGE 1 Preparation & Briefing 1. Choosing reviewers Make a list of prospective reviewers for each of the categories making up your 360 Assessment. Choose as many people as you think will be able to provide you with honest feedback and who work with you in your current role. A wide selection of reviewers will ensure that you get the most useful results from the end data. As a rough guide you should aim for: Manager (your line manager or above) - minimum 1 Peer (your colleagues, fellow team members) - minimum 2 / recommended 4 Direct Report (your staff/persons that you line manage) - minimum 2 / recommended 4 Internal Other (individuals with whom you do not work directly) not compulsory External Other (individuals in other organisations with whom you work) not compulsory Please note: although the Internal and External Other categories are not compulsory, if you enter reviewers in either of these categories you will need to enter at least two in order to view the results we recommend 3 reviewers. Your reviewers will need to have access to Internet and Briefing reviewers Contact your reviewers in order to brief them on the process and relieve any anxieties about confidentiality. Be sensitive towards their workload and availability. Each reviewer will receive an containing a unique link to your questionnaire they will not need any other login details. Each questionnaire will take around 25 mins to complete. Individual 360 Step-by-Step Guide Page 2 of 10

3 STAGE 2 Complete 360 Profile setup & Managing the Completion Process 1. Access the 360 site You will have already been registered on the site and will receive a registration from the 360 System containing a Link to the site, your user name and a unique password. Welcome {Your address} Thank you for undertaking a Real World Group 360 online assessment in order to further your personal leadership development. You have been automatically registered in the system, please now login, using the information below and follow the online instructions to complete any personal information, add the addresses of your reviewers and complete your selfassessment. Use the same login details to review the status of your 360, issue reminders to your reviewers and print your completed report. Website link: site Username: {Your address} Password: {Unique password} Best Regards RWG 360 Team 360@realworld-group.com Simply click on the link, enter your username and password. The first time you use the system you will be directed to your user profile screen to complete after this you will be directed to the Introduction screen. SAVE THIS FOR FUTURE REFERENCE Individual 360 Step-by-Step Guide Page 3 of 10

4 2. Complete your user profile Complete your details and you may amend the password to something which is unique and easy to remember if you wish. The address you choose at this stage is the one where your final report will be sent, although it is usual practice for you to download and print your own report, click Update. Please note: Your address and the password you choose at this stage will allow you to access your profile from now on. You will be directed to the Introduction screen Individual 360 Step-by-Step Guide Page 4 of 10

5 3. Set up your 360 Assessment Note: Your screen may not show the Blue centre button. The Introduction screen will guide you through the assessment setup Confirm Your Reviewers. Please take time to ensure the addresses are correct, and are entered one address per entry field, as above. If you wish to enter more reviewers than there are fields for you can enter additional addresses at a later stage. Once you are done, click on Start to continue. Individual 360 Step-by-Step Guide Page 5 of 10

6 The System will send your reviewers an introduction , this will contain a unique link to enable them to complete your questionnaire. You have now correctly set up your 360-degree Questionnaire! You will have been redirected back to the Introduction screen. Individual 360 Step-by-Step Guide Page 6 of 10

7 4. Complete your Self-Assessment Questionnaire If you have followed on from the steps above, and have set up your Assessment, you can now simply click Complete Self Assessment to start your Self-Assessment. If you have since logged out of the 360 Site once you re-enter the site your will see the above screen. The first screen of your assessment is a review of your details (Click Start) the second is the questionnaire. For each Question indicate how much you agree with the statements by using the mouse to tick the appropriate choice from the scale on the right. You must answer all questions but may use don t know and not relevant if appropriate. The percentage bar at the bottom of the page indicates how far through the questionnaire you are. The system will save your progress every time you complete a page, should you need to break off and return to complete later. Where possible, it is advisable to complete the questionnaire in one sitting. Once you have completed your self-assessment click Finish Your Self-Assessment is locked and complete, and you may now log out. Individual 360 Step-by-Step Guide Page 7 of 10

8 4. Assessment Status & Reminder s You can log in at any time to check the progress of your reviewers by checking your Assessment Status screen. We recommend you do this every 2-3 days. Log into the System Entry Point using your address and password. From the Introduction Screen Click the Pink button. This page provides an overview of your current Questionnaire. Clicking View allows you to view the reviewer status in more detail: Individual 360 Step-by-Step Guide Page 8 of 10

9 This screen shows which of your reviewers have completed the questionnaire and which are outstanding. You can generate a reminder to individual reviewers by using the now link, or you can generate reminders to all your outstanding reviewers in one go by clicking the all outstanding reviewers now link. The number in the Count column indicates how many reminders that reviewer has been sent. Adding additional reviewers: You can add additional reviewers one at a time by using the Add a new Reviewer link. This will automatically issue them with the reviewer containing their unique questionnaire link. If you notice you have entered an address incorrectly, you can use the Edit option to correct this. Once all your reviewers have completed (or you have sufficient responses in each category by the time the deadline is reached), your 360 assessment is then complete. Individual 360 Step-by-Step Guide Page 9 of 10

10 STAGE 3 Accessing your results Once all your reviewers have completed the questionnaire, or the deadline has passed and you have enough complete reviewers, your Assessment is considered complete. Approximately 7 10 days prior to your feedback appointment, you will be ed notification that your Report has been unlocked and can be viewed online. You will not be able to access your results until this point. Once you have received notification, view your unlocked report by logging into the System Entry Point using your address and password. From the Introduction screen choose Print Reports which will show an overview of your unlocked assessment. You can view your report on screen or we recommend you click PDF and save your report to file. You may receive a printed copy of your report from your coach or you may have to print it yourself to take to your feedback session. Please check with you coach. Thank you for using Real World Group 360 Diagnostics. Individual 360 Step-by-Step Guide Page 10 of 10