Tufts Accessioning Program For Electronic Records Applications for Records Management
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1 Tufts Accessioning Program For Electronic Records Applications for Records Management Veronica Martzahl R ec ords A rc hivis t Society of American Archivist 2011 Digital Collections and Archives Hyatt Regency Chicago Chicago, IL
2 Introduction (DCA) Records Management Program University Archives Fedora Commons Repository managed with Educational & Scholarly Technology Services
3 TAPER Tufts Accessioning Program for Electronic Records Funded by the National Historical Publications & Records Commission starting January, 2008 Two main components Records Context Records (RCRs) utilizing Encoded Archival Context (EAC) Submission Agreement Builder Tool
4 EAC and RCR Encoded Archival Context and Record Context Records Encoded Archival Context - Corporate Bodies, Persons, and Families (EAC- CPF) Structure Standard Not a content standard XML schema
5 EAC and RCR Encoded Archival Context and Record Context Records Early mock-ups available for review in the Tufts Digital Library - dl.tufts.edu Currently reworking our content model for RCRs <eac-cpf> <control>... </control> <cpfdescription> <identity>... </identity> <description>... </description> <relations>... </relations> </cpfdescription> </eac-cpf>
6 SABT Submission Agreement Builder Tool Original focus on the transfer and accessioning of electronic records Generalized to all accessions, regardless of format
7 SABT Submission Agreement Builder Tool Creation of Standing Submission Agreements Templates for the terms and conditions of all future transfers Creation of Regular Submission Agreements Document for each individual transfer, based on the terms and conditions present in the Standing Submission Agreement
8 Standing Submission Agreements Setting the terms and conditions of transfer Define the Record Creator
9 Standing Submission Agreements Setting the terms and conditions of transfer Define the Record Producer
10 Standing Submission Agreements Setting the terms and conditions of transfer Set up the template Associate template with the creator Indicate producers
11 Standing Submission Agreements Setting the terms and conditions of transfer Set up the template Endorsement date to finalize agreement between archives and producer Record type Copyrights Access
12 Standing Submission Agreements Setting the terms and conditions of transfer Set up the template Connection to an electronic dropbox to deposit files Activation date Expiration date Retention alert date Warrant to collect
13 Standing Submission Agreements Setting the terms and conditions of transfer Set up the template Internal Tracking number Recordkeeping System Records Description
14 Standing Submission Agreements Setting the terms and conditions of transfer Set up the template Format Arrangement and naming Retention Description Standards Collection
15 Regular Submission Agreements Documenting each transfer What the producer fills in SIP creation How much and what Format Date range
16 Regular Submission Agreements Documenting each transfer What the producer fills in Arrangement and naming Transfer notes Storage System Add inventory
17 Regular Submission Agreements YouTube Instructional Video Or search for Transfer Agreement Form
18 Applications for Record Management Established terms of submission Defined records series Strong mandate and compliance
19 TAPER Applications for Records Management Veronica Martzahl Records Archivist Digital Collections and Archives Title Computerized research at Tufts' Eliot-Pearson Child study center,1975. Publisher Digital Collections and Archives, Tufts University Identifier DGB:MS Photographer Spencer Grant Society of American Archivists, 2011 Chicago, IL
Document Title Ingest Guide for University Electronic Records
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