Appendix C: MAT Tenant and Voucher System Error Messages and Codes
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1 Part 1: MAT Transmission, Tenant and Voucher s and s...c-3 Part 2: MAT Voucher s and s...c-10 June 2014 C-1
2 Part 1 of this chapter contains the MAT Transmission, Tenant and Voucher System error messages and codes. The transmission level errors apply to both Tenant and Voucher submissions. Part 2 of this chapter contains Additional MAT Voucher System transaction level error messages and codes. June 2014 C-2
3 Part 1: MAT Transmission, Tenant and Voucher s and s 1 TRANSMISSION REJECTED: INVALID TENHR DATE/TIME Condition: This message is generated only for an invalid date/time in the TENHR and VCHHR. Processing resumes at the next MAT header 2 TRANSMISSION REJECTED: BAD MAILBOX ID Condition: This message indicates that the transmission header is misaligned, causing the entire batch to shift. Processing resumes at the next transmission header. 3 MISSING BASIC RECORD, SECTION 2, FOR MAT 10 Condition: There must always be a basic record, Section 2, following a MAT 10 Section 1 record. All sections for this are rejected. 4 MAT10 REJECTED: DUPLICATE MEMBER NUMBER RECORD IN FAMILY RECORDS Condition: The value in Section 3, FIELD#3 was not unique for each member in this family. All sections for this are rejected. 5 MAT10 REJECTED: NO FAMILY MEMBER RECORD FOR INCOME RECORD Condition: A match condition did not occur between values in the Section 3, FIELD 3, Member Number and Section 4, FIELD 3, Member Number. All sections for this MAT10 are rejected. 6 MAT10 REJECTED: MAT10 SECTION 1 HEADER RECORD NOT FOUND Condition: A MAT10 Section 2, 3, 4, or 5, record was encountered and no MAT10 Section 1 record was found for this certification. All sections for this MAT10 are rejected. 7 MAT10 REJECTED: MAT10 SECTION RECORDS ARE OUT OF SEQUENCE Condition: MAT10 Sections were not in the following order 1, 2, 3, 4, 5. All sections for this MAT10 are rejected. 8 TRANSMISSION REJECTED: TENHR NOT FIRST RECORD OR MISSING Condition: The TENHR must be the first record in the file after the transmission header. The transmission will be rejected. Processing resumes at the next transmission header. 9 RECORD REJECTED: TRANSACTION RELEASE/VERSION NUMBER IS INVALID Condition: The MAT transaction contains a Release/Version Number that TRACS does not recognize as current. The complete transaction is June 2014 C-3
4 rejected. Part 1: MAT Transmission, Tenant and Voucher s and s 10 TRANSMISSION REJECTED: INVALID CA TRANSMISSION DATE 11 TRANSMISSION REJECTED: INVALID OA TRANSMISSION DATE 12 FIELD EXCEEDS THE MAXIMUM AMOUNT OF DIGITS Condition: MAT10 Section 2 Field 68 cannot be more than 4 digits. MAT30 Section 2 Fields 18, 20, 22, 23, 24, 25, 26, 27, 28, 34, 35, 36, 37, 38, 39, 40, 41, 42, 48 and MAT30 Section 6 Field 4 cannot be more than 8 digits. 13 MAT10 REJECTED: NO FAMILY MEMBER RECORD FOR ASSET RECORD 14 TRANSMISSION REJECTED: DUNS NUMBER REQUIRED FOR SUBSIDY TYPE 17 TRANSMISSION REJECTED: DUNS NUMBER MUST NOT BE SPACE FILLED 18 TRANSMISSION REJECTED: TIN NUMBER REQUIRED FOR DUNS NUMBER 19 TRANSMISSION REJECTED: PARENT TIN NUMBER REQUIRED FOR PARENT DUNS NUMBER 20 TRANSMISSION REJECTED: TIN NUMBER MUST NOT BE SPACE FILLED 21 TRANSMISSION REJECTED: PARENT DUNS NUMBER MUST NOT BE SPACE FILLED June 2014 C-4
5 Part 1: MAT Transmission, Tenant and Voucher s and s 22 MAT30 REJECTED: CREATED BY DOES NOT CONTAIN THE SPECIFIED VALUE 23 TRANSMISSION REJECTED: HISTORY BASELINE DATA SUBMITTED 24 MAT30 REJECTED: MAT30 SECTION 1 HEADER RECORD NOT FOUND A1 TRANSMISSION REJECTED: CONTRACT NUMBER REQUIRED FOR SUBSIDY TYPE A2 TRANSMISSION REJECTED: INVALID SUBSIDY TYPE A3 TRANSMISSION REJECTED: PROJECT NUMBER REQUIRED A4 TRANSMISSION REJECTED: CONTRACT NUMBER NOT IN TRACS A5 TRANSMISSION REJECTED: CAID ENTERED FOR NON-CA CONTRACT A6 TRANSMISSION REJECTED: CA ID NOT FOUND IN TRACS A7 TRANSMISSION REJECTED: CA ID REQUIRED June 2014 C-5
6 A8 A9 A B C D E F G H Part 1: MAT Transmission, Tenant and Voucher s and s TRANSMISSION REJECTED: PROJECT NUMBER INVALID TRANSMISSION REJECTED: SUBSIDY TYPE SHOULD NOT HAVE A CONTRACT NUMBER FIELD IS NOT ALPHA SEE MAT CALCULATED COUNT FOR CORRECT SEQUENCE NUMBER MAT RECORD NOT IMPLEMENTED Condition: The MAT Record Format is documented FOR FUTURE USE. Should any of these record types be encountered in a batch, this message will be generated, and the record will be skipped. FIELD IS NOT A VALID DATE/TIME TRANSMISSION REJECTED: A COUNTER IN TENHR IS INCORRECT Condition: The number of MATxx records or the number of Total Records Sent in the TENHR does not equal the MAT calculated count. Processing resumes at the next MAT header. TRANSMISSION REJECTED: DUPLICATE DATE/TIME STAMP AND MAILBOX ID Condition: This message would indicate that the same transmission was sent twice. Processing resumes with the next MAT header. MAT10 REJECTED: MISSING HEAD OF HOUSEHOLD IN FAMILY RECORDS Condition: One family member must have an H coded in Section 3 FIELD #7, Relationship, and 01 coded in Section 3 Field #3, Member Number. All sections for this MAT10 are rejected. MAT10 REJECTED: THIS MAT10 IS REJECTED AS A DUPLICATE June 2014 C-6
7 I J Part 1: MAT Transmission, Tenant and Voucher s and s Condition: This message indicates a duplicate MAT10 record has been found. All sections for the are rejected. MAT70 REJECTED BECAUSE ITS ASSOCIATED MAT10 IS REJECTED AS A DUPLICATE TRANSMISSION REJECTED: NO TENND RECORD FOUND Condition: The TENND record could not be found. The whole batch will be rejected. K TRANSMISSION REJECTED: INVALID PROJECT imax ID L M N O Q R Condition: This message is generated when the system detects an invalid imax ID within the TENHR. MAT10 REJECTED: RELATIONSHIP CODE AND MEMBER NUMBER ARE INCOMPATIBLE Condition: In the MAT10 Section 3 Family Record, when specifying head of household, both the relationship code and the member number must indicate values for head of household. The relationship code, FIELD #7, must equal H, and the member number, FIELD #3, must equal 01. All sections for this MAT10 are rejected. MAT10 REJECTED: MULTIPLE HEAD OF HOUSEHOLD FAMILY RECORDS Condition: A family had more than one person specified as head of household. All sections for this MAT10 are rejected. FIELD IS NOT NUMERIC MAT10 REJECTED: A COUNTER IN MAT10 SECTION 1 IS INCORRECT Condition: The number of Basic, Family, Income, Asset, or Worksheet records in the MAT10 SECTION 1 header does not equal the MAT calculated count. All sections for this MAT10 are rejected. TRANSMISSION REJECTED: THE SEQUENTIAL RECORD NUMBER IS OUT OF SEQUENCE Condition: Each record contains a sequential number named Record Number. If this number is out of sequence, this message will be generated. TRANSMISSION REJECTED: INVALID MAT OR SEC RECORD TYPE Condition: Each record contains a record identifier, such as MAT10, or a Section Indicator such as 2. This message is generated when either record June 2014 C-7
8 S T V W X Y Z Part 1: MAT Transmission, Tenant and Voucher s and s identifier or section indicator is invalid. A MANDATORY FIELD MUST NOT BE SPACE FILLED RELEASE/VERSION NUMBER INVALID Condition: The Release/Version Number in the Tenant TENHR or TENND, or the Voucher VCHHR or VCHND is not currently accepted by TRACS. The transmission is rejected. A MANDATORY FIELD DOES NOT CONTAIN THE SPECIFIED VALUE Condition: Some mandatory fields, such as Record Identifier or Release Version, are valued. If the field does not contain the specified value, for example MAT10, then this message is generated. TRANSMISSION REJECTED: ONLY ONE MAT30 ALLOWED PER VCHHR BATCH Condition: There can be only one MAT30 within a VCHHR through VCHND batch, but there can be multiple VCHHR through VCHND batches within a single imax transmission. FIELD IS NOT ALPHANUMERIC TRANSMISSION REJECTED: MIXED TENANT AND VOUCHER RECORDS IN MATHR BATCH A MANDATORY FIELD MUST NOT BE ZERO OR SPACE FILLED June 2014 C-8
9 V0 V1 V2 V3 V4 V5 V6 V7 Part 2: MAT Voucher s and s MAT30 REJECTED: A COUNTER IN MAT30 SECTION 1 IS INCORRECT TRANSMISSION REJECTED: INVALID VCHHR DATE/TIME TRANSMISSION REJECTED: VCHHR NOT FIRST RECORD OR MISSING TRANSMISSION REJECTED: A COUNTER IN VCHHR IS INCORRECT TRANSMISSION REJECTED: NO VCHND RECORD FOUND TRANSMISSION REJECTED: BAD imax ID IN VCHHR TRANSMISSION REJECTED: DUPLICATE DATE/TIME STAMP AND imax ID MAT30 REJECTED: MAT30 SECTION RECORDS ARE OUT OF SEQUENCE June 2014 C-9
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