Payment Integration Bulk Cashier s Order and Cheques Format Specifications

Transcription

1 Payment Integration Bulk Cashier s Order and Cheques Format Specifications Prepared by: Group Transaction Banking, Product Management Electronic Delivery Channels Date: Nov 2017

2 Contents 1. Introduction Payment File Format (from Customer to UOB) File Control Header Batch Header Batch Details Payment Advice format Payment Advice format (Free Format) Payment Advice format (Customized Format) Batch Trailer Fate File Format (from UOB to Customer) Batch Header Batch Detail Batch Trailer Acknowledgment (Applicable to FTS/FileAct) Acknowledgement Types File Submission and Acknowledgement Scenarios Alert CO/CHQ Status File/Report Batch Header Batch Detail Batch Trailer Report Format CO/CHQ Unpresented Status File/Report Batch Header Batch Detail Batch Trailer Report Format Appendix 1 Payment Advice (Free Format) Appendix 2 Payment Advice (Customized Format) Appendix 3 Value Date Appendix 4 Validation for CO/CHQ file with Payment Advice File Control Header Validation Batch Header Validation Batch Detail Validation Batch Trailer Validation... 27

3 1. Introduction This document describes the format and mapping definition for the fixed file format of Bulk Cashier s Order (CO) / Cheques (CHQ). The bulk file can be uploaded through File Transfer Service (FTS), FileAct and BIBPlus. This information is intended for business users and IT departments that use this payment service. Bulk CO-CHQ Format Specification Version 3.05 Page 3 of 27

4 LEGEND OF COLUMN COLUMN NAME FIELD DESCRIPTION EXPLANATION Indicates the field name. Text - Left justified with trailing spaces - Alpha-numeric, numeric or characters TYPE POSITION LENGTH MANDATORY REMARKS Numeric - Right justified with leading zeros - 2 decimal places without decimal point - Example: is presented as Indicates the starting position of the field. Indicates the length of the field. Y indicates a mandatory field N indicates an optional field C indicates fields which are conditional i.e. mandatory only if certain conditions or other fields are used. Additional information is provided in the Remarks column. List the possible values, constraints, further explanations, etc. Bulk CO-CHQ Format Specification Version 3.05 Page 4 of 27

5 2. Payment File Format (from Customer to UOB) Record Size : 900 File Structure : File Control Header (1 line) refer to section 2.1 Batch Header (1 line) refer to section 2.2 Batch Details (1 to multiple lines) refer to section 2.3 Payment Advice (optional; multiple lines) refer to section 2.4 Batch Trailer (1 line) refer to section 2.5 File Naming : For FTS File Name: UCPIddmmNN.txt U CP I ddmm NN UOB CO/CHQ Incoming file from customer to bank Date and month the file was created Sequence Number, up to 99 payment files per day Example: UCPI TXT The above is a CO/CHQ payment file sequence number 01 created on the 25 th of October. For FileAct File Name: CC_UCPIddmmNN_BIC.txt CC U CP I ddmm NN BIC Country Code UOB Telegraphic Payment Incoming file from customer to bank Date and month the file was created Sequence Number, up to 99 payment files per day Sender BIC (11 Characters) Example: SG_UCPI251001_TELPSGS1XXX.txt The above is a CO/CHQ payment file sequence number 01 created on the 25 th of October. For BIBPlus Filename need not conform to the above naming convention Filename has to be unique and contain a file extension Examples: COPayment1.txt, CHQPayment1.txt etc Bulk CO-CHQ Format Specification Version 3.05 Page 5 of 27

6 2.1 File Control Header # FIELD DESCRIPTION TYPE POSITION LENGTH MANDATORY REMARKS 1 Record Type Text 1 1 Y Must be "0". 2 File Name Text 2 10 Y Must match with filename excluding the.txt extension, examples: UCPI for FTS/FileAct COPayment1 for BIBPlus 3 4 File Creation Date File Creation Time Text 12 8 Y Text 20 6 Y HHMMSS CCYYMMDD Must not be later than current date. Must not be earlier than 30 days from current date. 5 Company ID Text C Mandatory for FTS/FileAct, capital letters only. File check summary (i.e. hash total) 6 Check for validating the file integrity. Numeric Y Summary Refer to Appendix 4 for the Hash Algorithm. 7 Company ID Text C Mandatory for BIBPlus, this is to be provided by the bank. 8 Filler Text N To fill with spaces. 2.2 Batch Header # FIELD DESCRIPTION TYPE POSITION LENGTH MANDATORY REMARKS 1 Record Type Text 1 1 Y Must be "1". 2 Batch Number Text 2 20 N 3 4 Payment Advice Header Line 1 Payment Advice Header Line 2 For customer s internal use to reference their bulk file. Text N Refer to Appendix 1 for Payment Advice. Text N Refer to Appendix 1 for Payment Advice. 5 Filler Text N To fill with spaces. Bulk CO-CHQ Format Specification Version 3.05 Page 6 of 27

7 2.3 Batch Details There should be at least one batch detail record. # FIELD DESCRIPTION TYPE POSITION LENGTH MANDATORY REMARKS 1 Record Type Text 1 1 Y Must be "2. 2 Payment Type Text 2 3 Y 3 Payment Currency Text 5 3 Y 4 Payment Amount Numeric 8 15 Y CO Cashier s Order CHQ Cheques For CO must be SGD For CHQ must be SGD or USD 5 Value Date Text 23 8 Y 6 Beneficiary Name (Line 1) Text Y CCYYMMDD Refer to Appendix 3 for Value Date 7 Beneficiary Name (Line 2) Text N 8 Beneficiary Name (Line 3) Text N Beneficiary Address (Line 1) Beneficiary Address (Line 2) Beneficiary Address (Line 3) Text C Text N Text N Mandatory if Mail to Party is BEN Refer to Appendix 1 for Payment Advice. 12 Beneficiary Postal Code Text N For printing of Singapore Postal Bar Code use only Must be 6 digits format, i.e Beneficiary Country Code Text N 14 Filler Text N To fill with spaces Settlement A/C No. Settlement Currency Numeric Y Text Y 17 Handling Option Text Y For local address & printing of Singapore Postal Code, use SG Debiting A/C no, numeric only no dash. Right-justified with leading zeros. e.g For CO must be in SGD For CHQ must be same as payment currency M Mail it C hold for customer s collection at processing centre A Courier To customer. Bulk CO-CHQ Format Specification Version 3.05 Page 7 of 27

8 # FIELD DESCRIPTION TYPE POSITION LENGTH MANDATORY REMARKS 18 Mail To Party Text C Mailing Name and Address (Line 1) Mailing Name and Address (Line 2) Mailing Name and Address (Line 3) Mailing Name and Address (Line 4) Mailing Postal Code Text C Text N Text N Text N Text N Mandatory If Handling Option is M. BEN Beneficiary (refer to Beneficiary Name and Address) OTH Others (refer to Mailing Name and Address) Mandatory if Mail to Party is OTH Refer to Appendix 1 for Payment Advice. For printing of Singapore Postal Bar Code use only Left-justified with trailing spaces. Must be 6 digits format, i.e For local address and printing of Singapore Postal Code, use SG 24 Mailing Country Code Text N 25 Filler Text N To fill with spaces. 26 Print Payment Advice Indicator Text N To fill with spaces. 27 Print Mode Text Y Default to P Beneficiary ID (Decided by Customer) 28 Beneficiary ID Text N For CO, refer to NRIC/UEN(Unique Entity Number) to be printed on Cashier s Order below Beneficiary Name. Refer to Appendix 1 for Payment Advice. 29 Print Advice For CO, filled with space. Text C Instruction For CHQ, default to 1 30 Filler Text N To fill with spaces. 31 Payer s name Refer to Appendix 1 for Payment Text N (line 1) Advice. 32 Payer s name Text N Refer to Appendix 1 for Payment (line 2) Payer s reference number Address of Beneficiary Facsimile Number of Beneficiary Text N Text N To fill with spaces. Text N To fill with spaces. 36 Filler Text N To fill with spaces. Advice. Refer to Appendix 1 for Payment Advice. Bulk CO-CHQ Format Specification Version 3.05 Page 8 of 27

9 2.4 Payment Advice format Payment Advice format (Free Format) # FIELD POSITIO TYPE DESCRIPTION N LENGTH MANDATORY REMARKS 1 Record Type Text 1 1 Y Must be "4". 2 Spacing Lines Text 2 2 Y Indicate how many spacing lines to be printed before this advice line. Value 00 to 30 only, any values greater than 30 is default to 30 3 Payment Advice Refer to Appendix 1 for Text Y Details Payment Advice. 4 Filler Text N To fill with spaces. Optional; do not populate this record if no payment advice is required Payment Advice format (Customized Format) # FIELD DESCRIPTION TYPE POSITIO N LENGTH MANDATORY REMARKS 1 Record Type Code 1 1 Y 2 Filler Text 2 2 N 3 Field 01 Text 4 15 Y 4 Field 02 Text N 5 Field 03 Text N 6 Field 04 Text N 7 Field 05 Text N 8 Field 06 Text N 9 Field 07 Date N Must be "8". To fill with spaces Left Justified Printing Left Justified Printing Left Justified Printing Left Justified Printing Left Justified Printing Left Justified Printing Data to be formatted as YYYYMMDD Printing will be in DD/MM/YYYY format 10 Field 08 Date N Data to be formatted as YYYYMMDD Printing will be in DD/MM/YYYY format 11 Field 09 Amount (3 decimal) N Data to be formatted in numeric with leading zeros e.g and printing will be With leading zeroes suppressed. ZZ9.999 Bulk CO-CHQ Format Specification Version 3.05 Page 9 of 27

10 # FIELD DESCRIPTION 12 Field 10 TYPE POSITIO N LENGTH MANDATORY REMARKS Amount (5 decimal) N Data to be formatted in numeric with leading zeros e.g and printing will be with leading zeroes suppressed. 13 Field Field 12 Amount (2 decimal) N Amount (2 decimal) N ZZZZ Data to be formatted in numeric with leading zeros e.g and printing will be 34, with leading zeroes suppressed. ZZ,ZZZ,ZZ9.99 Data to be formatted in numeric with leading zeros e.g and printing will be 34, with leading zeroes suppressed. ZZ,ZZZ,ZZ Field 13 Amount (no decimal) N Data to be formatted in numeric with leading zeros e.g and printing will be 123,456 with leading zeroes suppressed. ZZ,ZZZ,ZZZ,ZZ9 16 Field 14 Amount (no decimal) N Data to be formatted in numeric with leading zeros e.g and printing will be 123,456 with leading zeroes suppressed. 17 Field Field 16 Amount (2 decimal) N Amount (2 decimal) N ZZ,ZZZ,ZZZ,ZZ9 Data to be formatted in numeric with leading zeros e.g and printing will be 123, with leading zeroes suppressed. ZZ,ZZZ,ZZZ,ZZ9.99 Data to be formatted in numeric with leading zeros e.g and printing will be 123, with leading zeroes suppressed. ZZ,ZZZ,ZZZ,ZZ9.99 Bulk CO-CHQ Format Specification Version 3.05 Page 10 of 27

11 # FIELD DESCRIPTION TYPE POSITIO N LENGTH MANDATORY REMARKS 19 Field 17 Text N Right Justified Printing (for Horizontal format) 20 Field 18 Text N 21 Field 19 Text N 22 Field 20 Text N Right Justified Printing (for Horizontal format) Right Justified Printing (for Horizontal format) Right Justified Printing (for Horizontal format) 23 Filler Text N To fill with spaces. Note: For each payment file, both Record Type 8 (Customized Beneficiary Advice) and Record Type 4 (Free Format Beneficiary Advice) cannot co-exist. 2.5 Batch Trailer Total number of transactions and payment amounts in Batch Detail must tally with the trailer counts. # FIELD DESCRIPTION TYPE POSITION LENGTH MANDATORY REMARKS 1 Record Type Text 1 1 Y Must be "9". 2 Total Number of Total number of transactions in Numeric 2 8 Y Transactions record type 2. 3 Total Payment Total of the payment amounts in Numeric Y Amount record type 2. 4 Filler Text N To fill with spaces. Bulk CO-CHQ Format Specification Version 3.05 Page 11 of 27

12 3. Fate File Format (from UOB to Customer) Record Size : 400 File Structure : Batch Header (1 line) refer to section 3.1 Batch Details (1 to multiple lines) refer to section 3.2 Batch Trailer (1 line) refer to section 3.3 File Naming : For FTS File Name: UCPOddmmNN_uuuuu U CP O ddmm NN uuuuu UOB CO/CHQ Outgoing file from customer to bank Date and month the file was created Sequence Number, up to 99 payment files per day Folder Name For FileAct File Name: CC_UCPOddmmNN.txt CC U CP O ddmm NN Country Code UOB Telegraphic Payment Outgoing file from customer to bank Date and month the file was created Sequence Number, up to 99 payment files per day For BIBPlus File Name: UCMOxxxxxxxxxxxxxx U UOB CM CO/CHQ O Outgoing file from customer to bank xxxxxxxxxxxxxx 14-digit BIBPlus reference number Bulk CO-CHQ Format Specification Version 3.05 Page 12 of 27

13 3.1 Batch Header # FIELD DESCRIPTION TYPE POSITION LENGTH REMARKS 1 Record Type Text 1 1 Must be "1". 2 Batch number Text 2 20 Same as incoming file 3 File Name Text Same as incoming file 4 File Creation Date Text File Creation Time Text Company ID Text Same as incoming file 7 Filler Text Spaces. 3.2 Batch Detail # FIELD DESCRIPTION TYPE POSITION LENGTH REMARKS 1 Record Type Text 1 1 Must be 2. 2 Payment Type Text 2 3 Same as incoming file. 3 Payment Currency Text 5 3 Same as incoming file. 4 Payment Amount Numeric 8 15 Same as incoming file. 5 Value Date Text 23 8 Same as incoming file. 6 Beneficiary Name (Line 1) Text Same as incoming file. 7 Beneficiary Name (Line 2) Text Same as incoming file. 8 Beneficiary Name (Line 3) Text Same as incoming file. 9 Settlement Currency Text Same as incoming file. 10 Settlement Amount Numeric Total debiting amount including charges. 11 Commission Charge Numeric Bank charges including commission 12 Bank Reference No. Text CO/CHQ number 13 Imprest A/C No. Numeric Applicable to CHQ only 14 Process Status Text Processed successfully 1 Rejected 15 Process Remarks Text Rejection reason. Payment Advice 16 Text Printed Indicator 17 Reason of not printed Text Reason of advice not printed 18 Payer s Reference No. Text Same as incoming file. 19 Beneficiary ID Text Same as incoming file. 20 Filler Text Spaces. 3.3 Batch Trailer Y printed N not printed due to some errors # FIELD DESCRIPTION TYPE POSITION LENGTH REMARKS 1 Record Type Text 1 1 Must be 9. 2 Total Number of Total number of successfully processed Numeric 2 8 Successful Transactions detail records in the file. 3 Total Debiting Amount Numeric Total debiting amount including charges in 2 decimal places. 4 Total Number of Total number of rejected detail records Numeric 25 8 Rejected Transactions in the file. 5 Total payment amount of rejected Total Payment Amount Numeric transactions regardless of payment of Rejected Transactions currency in 2 decimal places. 6 Filler Text Spaces. Bulk CO-CHQ Format Specification Version 3.05 Page 13 of 27

14 4. Acknowledgment (Applicable to FTS/FileAct) Customers sending payment files via BIBPlus may ignore this section. 4.1 Acknowledgement Types When customers send payment file via FTS/FileAct, they will receive acknowledgement with regards to the status of the file submission. The table below shows 4 types of acknowledgement from the bank. ACK TYPE File Received File Accepted File Rejected File Duplicated RESPONSE TIME Within 10 mins from file submission FTS UCPIddmmNN UCPIddmmNN_ACC UCPIddmmNN_REJ UCPIddmmNN_DUP ACK FILE NAMING FILEACT SG_UCPIddmmNN_TELSGS1XXX SG_UCPIddmmNN_ACC SG_UCPIddmmNN_REJ SG_UCPIddmmNN_DUP ACK FILE CONTENT 1201,UCPI has been received 1201,UCPI has been accepted 1201,UCPI011201,Rec #:,1,Invalid company ID in control record 1201,UCPI011201,Rec #:,1,Duplicate file With reference to the Ack. File Naming column in the table above, additional file extension will be appended depending on the encrypted software used, e.g. PGP encryption will have the file extension of.pgp. With reference to the Ack. File Content column in the table above, the acknowledgement file has a fixed record size of 80 characters and will be in the format of MMDD,Filename,Message<spaces> where: MMDD file creation month and day Filename Payment filename Message acknowledgement or rejection messages 4.2 File Submission and Acknowledgement Scenarios The 3 scenarios below depict the types of acknowledgement UOB will send upon receiving your payment file via FTS. Do inform your UOB contact immediately if the acknowledgement files are not returned within the expected response time given in section 4.1. Scenario 1: Payment File is received and accepted UCPI TXT.pgp Customer UCPI pgp UCPI010201_ACC.pgp UOB Scenario 2: Payment File is received and rejected UCPI TXT.pgp Customer UCPI pgp UCPI010201_REJ.pgp UOB Bulk CO-CHQ Format Specification Version 3.05 Page 14 of 27

15 Scenario 3: Payment File is received and rejected due to duplication UCPI TXT.pgp Customer UCPI pgp UCPI010201_DUP.pgp UOB 4.3 Alert customer uploaded payment file to UOB UOB acknowledged payment file Customers can also request to receive these acknowledgements via alerts. Please liaise with your UOB contact if this is required. Bulk CO-CHQ Format Specification Version 3.05 Page 15 of 27

16 5. CO/CHQ Status File/Report The file/report contains the daily status update of each of the Cheques or Cashier s Order sent to UOB for issuance. Frequency : Daily Record Size : 192 File Structure : Batch Header (1 line) refer to section 5.1 Batch Details (1 to multiple lines) refer to section 5.2 Batch Trailer (1 line) refer to section 5.3 File Naming : For FTS/FileAct File Name: CSF_nnnnnnnnnn_ddmmyy.txt or CSR_nnnnnnnnnn_ddmmyy.txt C S F R nnnnnnnnnn ddmmyy UOB Code CO/CHQ File Report Debiting/Settlement Account Number Date of status File Naming : For BIBPlus File Name: report.txt Bulk CO-CHQ Format Specification Version 3.05 Page 16 of 27

17 5.1 Batch Header # FIELD DESCRIPTION TYPE POSITIO N LENGTH REMARKS 1 Record Type Text 1 1 Must be "1". 2 File Creation Date Text File Creation Time Text Company Name Text Registered company name 5 Account Number Numeric Settlement Account Number 6 Transaction Date Text Filler Text Spaces 5.2 Batch Detail # FIELD DESCRIPTION TYPE POSITION LENGTH REMARKS 1 Record Type Text 1 1 Must be 2 2 Service Type Text 2 3 CO Cashier s Order CHQ Cheques 3 Currency Code Text 5 3 CO/CHQ Currency 4 Issuing A/C Number Numeric 8 19 For CHQ, Imprest A/C number For CO, GL Account 5 CO/Cheque Number Text 27 6 Bank generated number 6 CO/Cheque Amount Numeric Value Date Text Beneficiary Name From incoming file Text Line1 9 Beneficiary ID Text From incoming file 10 Payer s Reference Number Text From incoming file CHQ I Issued S Stopped X Expired P Presented R - Returned 11 Status Text CO I Issued S Stopped X Expired P Presented R - Refunded 12 Filler Text Spaces 5.3 Batch Trailer # FIELD DESCRIPTION TYPE POSITION LENGTH REMARKS 1 Record Type Text 1 1 Must be 9. 2 Total record count Numeric 2 9 Total number of CO/CHQ items 3 Total CO/CHQ amount Numeric Total amount of CO/CHQ 4 Filler Text Spaces Bulk CO-CHQ Format Specification Version 3.05 Page 17 of 27

18 5.4 Report Format REPORT ITEMS Report Date Customer Name Account Number Transaction Date Service Type Currency Code Issuing A/C Number CO/Cheque Number CO/Cheque Amount Value Date Beneficiary Name Line 1 Beneficiary ID Payer s Reference Number Status Total Record Count Total CO/Cheque Amount REMARKS Date of Report Registered company name. Settlement Account number Date of Transaction CO for Cashier Order. CHQ for Cheque CO/CHQ Currency Imprest A/C number or GL Account (Cashier Order) Bank generated number CO/CHQ Amount Value Date From incoming file From incoming file From incoming file CHQ I Issued S Stopped X Expired P Presented R Returned CO I Issued S Stopped X Expired P Presented R Refunded Total number of CO/CHQ items Total amount of CO/CHQ Bulk CO-CHQ Format Specification Version 3.05 Page 18 of 27

19 6. CO/CHQ Unpresented Status File/Report The file/report contains the update of all unpresented Cheques or Cashier s Order sent to UOB for issuance. Frequency : Monthly (default) or Daily Record Size : 192 File Structure : Batch Header (1 line) refer to section 6.1 Batch Details (1 to multiple lines) refer to section 6.2 Batch Trailer (1 line) refer to section 6.3 File Naming : For FTS/FileAct File Name: CUF_nnnnnnnnnn_ddmmyy.txt or CUR_nnnnnnnnnn_ddmmyy.txt C U F R nnnnnnnnnn ddmmyy UOB Code Unpresented CO/CHQ File Report Debiting/Settlement Account Number Date of status File Naming : For BIBPlus File Name: report.txt Bulk CO-CHQ Format Specification Version 3.05 Page 19 of 27

20 6.1 Batch Header # FIELD DESCRIPTION TYPE POSITION LENGTH REMARKS 1 Record Type Text 1 1 Must be "1". 2 File Creation Date Text 2 8 YYYYMMDD 3 File Creation Time Text 10 6 HHMMSS 4 Company Name Text Registered company name 5 Account Number Numeric Settlement Account Number 6 Transaction Date Text 75 8 YYYYMMDD 7 Filler Text Spaces 6.2 Batch Detail # FIELD DESCRIPTION TYPE POSITION LENGTH REMARKS 1 Record Type Text 1 1 Must be 2 2 Service Type Text 2 3 CO Cashier s Order CHQ Cheques 3 Currency Code Text 5 3 CO/CHQ Currency 4 Issuing A/C Number Numeric 8 19 For CHQ, Imprest A/C number For CO, GL Account 5 CO/Cheque Number Text 27 6 Bank generated number 6 CO/Cheque Amount Numeric Value Date Text Beneficiary Name Line 1 Text From incoming file 9 Beneficiary ID Text From incoming file 10 Payer s Reference Text From incoming file Number 11 No. of Calendar Days Unpresented Text Filler Text Spaces No. of days unpresented (from date of issuance) 6.3 Batch Trailer # FIELD DESCRIPTION TYPE POSITION LENGTH REMARKS 1 Record Type Text 1 1 Must be 9. 2 Total Unpresented Record Count Numeric 2 9 Total number of unpresented CO/CHQ items 3 Total CO/CHQ Unpresented Amount Numeric Total amount of unpresented CO/CHQ 4 Filler Text Spaces Bulk CO-CHQ Format Specification Version 3.05 Page 20 of 27

21 6.4 Report Format REPORT ITEMS Report Date Customer Name Account Number Transaction Date Service Type Currency Code Issuing A/c Number CO/Cheque Number CO/Cheque Amount Value Date Beneficiary Name Line1 Beneficiary ID Payer s Reference Number No. of calendar days unpresented Total unpresented record count Total unpresented CO/Cheque amount REMARKS Date of Report Registered company name. Settlement Account number Date of Transaction CO for Cashier Order. CHQ for Cheque CO/CHQ Currency Imprest A/C number or GL Account (Cashier Order) Bank generated number CO/CHQ Amount Value Date Beneficiary Name Line 1 from incoming file Beneficiary ID from incoming file Payer s reference number from incoming file No. of days unpresented (from date of issuance) Total number of unpresented CO/CHQ items Total amount of unpresented CO/CHQ Bulk CO-CHQ Format Specification Version 3.05 Page 21 of 27

22 Appendix 1 Payment Advice (Free Format) Hardcopy of Payment Advice is printed and mailed to the Beneficiary. Below table describes the print areas of the payment advice. PRINT AREA DESCRIPTION PAYMENT FILE MAPPING Top Left Area For Mail-to-Party = BEN Beneficiary Name & Address Line (6 lines) For Mail-to-Party = OTH Mailing Name & Address Line (4 lines) Section 2.3 field 6 Beneficiary Name (Line 1) Section 2.3 field 7 Beneficiary Name (Line 2) Section 2.3 field 8 Beneficiary Name (Line 3) Section 2.3 field 9 Beneficiary Address (Line 1) Section 2.3 field 10 Beneficiary Address (Line 2) Section 2.3 field 11 Beneficiary Address (Line 3) Section 2.3 field 19 Mailing Name and Address (Line 1) Section 2.3 field 20 Mailing Name and Address (Line 2) Section 2.3 field 21 Mailing Name and Address (Line 3) Section 2.3 field 22 Mailing Name and Address (Line 4) CASHIER S ORDER PAYMENT PARTICULARS Date Cashier s Order Amount Payer s Name Reference No Section 2.3 field 5 Value Date in DD/MM/YYYY Generated by the bank Section 2.3 field 3 Payment Currency Section 2.3 field 4 Payment Amount (masked by the bank except the last 3 digits) Section 2.3 field 31 Payer s name (line 1) Section 2.3 field 32 Payer s name (line 2) Section 2.3 field 33 Payer s reference number Top Right Area Beneficiary ID CHEQUE PAYMENT PARTICULARS Date Cheque Number Amount Payer s Name Reference No Section 2.3 field 28 Beneficiary ID Section 2.3 field 5 Value Date in DD/MM/YYYY Generated by the bank Section 2.3 field 3 Payment Currency Section 2.3 field 4 Payment Amount (masked by the bank except the last 3 digits) Section 2.3 field 31 Payer s name (line 1) Section 2.3 field 32 Payer s name (line 2) Section 2.3 field 33 Payer s reference number Beneficiary ID Section 2.3 field 28 Beneficiary ID FIXED TEXT Center Area - The payment advice details are similar for each different printed CO or CHQ. - The fixed text is provided by the customer to be setup by the bank during implementation. - Payment Advice details are not required to be provided in the payment file. - Contact CFS-Implementation Advisor for this setup procedure. Bulk CO-CHQ Format Specification Version 3.05 Page 22 of 27

23 PRINT AREA DESCRIPTION PAYMENT FILE MAPPING FREE TEXT - Up to 99 pages of Payment Advice can be printed for each payment - For cheques requiring mailing, every 5 pages will be inserted into a separate envelope. Payment Advice Header (only 2 lines of 105 characters each is allowed) Payment Advice Details (multiple lines) # Header Lines are optional # This can be used as Header printing at the beginning of each Page # The header line if required, is to be provided in the file format under Batch Header Record Type 1 Section 2.2 field 3 Payment Advice Header Line 1 Section 2.2 field 4 Payment Advice Header Line 2 # The advice details is to be provided in the file format under Batch Detail Record Type 4 # Each detail line can consist up to of 105 characters each # A line skip indicator ( value 00 to 30 ) is used to control the spacing between each detail line # Maximum lines that can be printed on First Page ( with the cheque ) are 2 Header Lines & 37 Detail Lines # Maximum lines that can be printed on subsequent Pages is 2 Header Lines & 76 Detail Lines Section 2.4 field 3 Payment Advice Details Bottom Area (Last Page) Disclaimer - All details will be printed using font courier size 8 - Note that there is a maximum file size for each uploaded file. Please contact your Implementation Officer for more information or clarification. - Refer to the Next Page for examples of Free Text Payment Advice Bank provides this on the last page of the payment advice. Bulk CO-CHQ Format Specification Version 3.05 Page 23 of 27

24 Example (1) of Free Text Payment Advice (with Header Lines) S/NO REFERENCE ITEM QUANTITY AMOUNT DATE UNIT PRICE 1 A-001 HARDDISK 4GB 40 $10, /07/ B-002 KEYBOARD $3, /07/ C-003 MONITOR COLOR 10 $2, /08/ Rec Type Payment Advice Header / Details Lines Space Line 1 S/NO REFERENCE ITEM QUANTITY AMOUNT 1 DATE UNIT PRICE 4 1 A-001 HARDDISK 4GB 40 $10, /07/ B-002 KEYBOARD $3, /07/ C-003 MONITOR COLOR 10 $2, /08/ Example (2) of Free Text Payment Advice (without Header Lines) This Cheque is issued in settlement of the following: Contract Number : /GKG Account Number : Description : ABC CO. LTD No. of Units : 1000 Selling Price : 0.15 GST : 7.50 Settlement Amount : Rec Type Payment Advice Header / Details Lines Space Line This Cheque is issued in settlement of the following : 01 4 Contract Number : /GKG 01 4 Account Number : Description : ABC CO. LTD 01 4 No. of Units : Selling Price : GST : Settlement Amount : Bulk CO-CHQ Format Specification Version 3.05 Page 24 of 27

25 Appendix 2 Payment Advice (Customized Format) 1. Record Type 8 is used for Customized Beneficiary Advice 2. Setup is required at ROS for the necessary mapping of fields required for the printing 3. There can be one or more record type 8 detail line in a single cheque/cashier order payment record 4. For each payment file, there cannot be co-exist of both Record Type 8 (Customized Beneficiary Advice) together with Record Type 4 (Free Format Beneficiary Advice) Notes: a) For Amount fields setup in ROS that is required for printing, the field must be numeric and not contain spaces, b) For Date fields setup in ROS that is required for printing, the field must be numeric and not contain spaces c) For Text Field 17 to Field 20, applicable for use with edited field e.g. $123,456.78, d) For Vertical Format Printing, - Customer can select up to total of 20 fields to be printed for each payment detail (record type 8) - Customer can select the sequence of the fields to be printed. - Field label will print from position 1 and maximum field length for label is 20 characters - customer can determine the starting position for each field to be printed - All fields will be Left Justified for printing. e) For Horizontal Format Printing, - Customer can select the required fields to be printed for each payment detail (record type 8) and maximum length must not exceed 105 characters per line - Customer can select the sequence of the fields to be printed and the starting position of each field. - Maximum field length for each field label is 20 characters Bulk CO-CHQ Format Specification Version 3.05 Page 25 of 27

26 Appendix 3 Value Date a) Value Date is the date of printing of the Cheques OR Cashier Orders. b) Value Date is the date printed on the Cheques OR Cashier Orders. c) Value Date is the date of processing where the Settlement Account will be debited d) Value Date cannot fall on a Saturday, Sunday or Public Holiday. e) Files must be submitted ONE working day before the Value Date f) Value Date can be post-dated up to a maximum of 30 calendar days. Bulk CO-CHQ Format Specification Version 3.05 Page 26 of 27

27 Appendix 4 Validation for CO/CHQ file with Payment Advice File Control Header Validation No. Validation Rule 1. First record must be control header record. 2. File name in control header must be same as the incoming file name 3. Company ID must match with the customer ID 4. Creation date cannot be later than current processing date 5. Creation date cannot be 30 calendar days earlier than current processing date 6. Duplicate file customer cannot use the same file name more than once. 7. Check summary must be correct Batch Header Validation No. Validation Rule 1. The second record must be batch header record. Batch Detail Validation No. Validation Rule 1. There should be at least one detail record. Batch Trailer Validation No. Validation Rule 1. The last record must be trailer record. 2. Computed transaction count and total payment amount must tally with the trailer count and total payment amount. Bulk CO-CHQ Format Specification Version 3.05 Page 27 of 27