User Guide on Online Resource Booking System (ORBS) Centre for Genomic Sciences HKU

Transcription

1 User Guide on Online Resource Booking System (ORBS) Centre for Genomic Sciences HKU July 2013

2 Introduction to Online Resource Booking System The Online Resource Booking System (ORBS) is a convenient web-based system for CGS resource users to book resources. Before the implementation of ORBS, users needed to book CGS resources in person at CGS reception counter, and the booking schedule was only available at the counter or by making enquiries on phone. With ORBS, users can book resources and view booking schedules using their own PCs quickly. Currently the ORBS provides the following functions: 1. Booking CGS resources 2. Viewing timetables of CGS resources 3. Searching for bookings using keywords 4. Generating reports of booking schedules 5. Changing user details and password 2

3 Access ORBS The Online Resources Booking System (ORBS) can be accessed via this link: Users can view the booking timetables of CGS resources and make bookings from 30 minutes to 3.5 hours at the available timeslots. Before using ORBS to make bookings, users must obtain a user account from CGS. Please note that each user can only make advance bookings of Microarray Data Analysis Workstation (User PC #5) for at most 3 hours per day. The system layout of ORBS is as follows: The following timeslots are available for resource booking: 9:30am 12:30pm and 2:00pm -5:30pm, Monday to Friday (excluding public and university holidays) 3

4 Book resources Steps of booking resources: 1. Click the Log in button at the top-right corner of the system to login. Click Log in button 2. Enter the name and password of the user account. (This information is provided by CGS for first-time users. Users should change the password of the account and keep it properly after they have received such information.) 4

5 3. Choose the date from the calendar at the top-right corner, or directly select the date using the goto function. 4. The resources in Seminar Room are displayed by default. If the resource to be booked is on other platforms, choose a different area at the top-left corner. 5

6 5. Click the Book button at the starting time under the resource to book. For example, to place a booking of User PC #2 starting from 9:30am, click the Book button at 09:30 under User PC #2. Click Book button 6. Enter the brief description, full description (if any) and duration of the booking, then click Save. 6

7 7. The booking is displayed on the booking timetable. 8. The details of the booking can be view by clicking at the entry in the timetable. An entry can be edited or deleted by the user who made this entry only. 9. After finishing using ORBS, click Log off button at the top-right corner. 7

8 View booking timetables The booking timetables can be viewed in 3 ways: by day, by week or by month. The view can be changed using the pane above the timetable, as shown below: 1. View day The ORBS displays all timetables by day by default. The View day method displays the booking of all resources in one area on one day. The view can be changed between days or between areas. 8

9 2. View week The View week method displays the booking of all weekdays in a week of one resource. The view can be changed between weeks or between resources. 9

10 3. View month The View month method displays the booking of all days in a month of one resource. This method is read-only, i.e. booking cannot be made using View month method. The view can be changed between months or between resources. 10

11 Search for booking using keywords The ORBS supports the search of bookings using keywords. This function is accessed through the Search textbox at the top-right corner. The search results displays all bookings matching the keyword entered starting from the day of the page which Search function is accessed. Steps of searching for booking: 1. Choose the day to start searching. 2. Type the keyword in the Search textbox at the top-right corner and press Enter on the keyboard. meeting 1. Choose the day to start searching 2. Type keyword 3. The search result is displayed. 11

12 Change user details and password The user details and password can be viewed and modified using the User List function. Steps of changing user details and password: 1. Click User List at the top-right corner. 2. Click Edit at the right-hand side of the user details. Click Edit button 3. Edit the user details in the textbox, or type the password twice to change password. 4. After modifying the user details or password, click OK to save the change. 12

13 5. The updated user details are displayed. 13