Microsoft Excel > Shortcut Keys > Shortcuts

Transcription

1 Microsoft Excel > Shortcut Keys > Shortcuts Function Keys F1 Displays the Office Assistant or (Help > Microsoft Excel Help) F2 Edits the active cell, putting the cursor at the end* F3 Displays the (Insert > Name > Paste) F4 Repeats the last worksheet action (Edit > Repeat) F5 Displays the (Edit > GoTo) F6 Moves to the next pane in a workbook (if the is split) F7 Displays the (Tools > Spelling) F8 Toggles whether to extend a with the arrow keys F9 Calculates All the worksheets in All the open workbooks F10 Toggles the activation of the Menu Bar F11 Displays the (Insert > Chart) that creates a chart (on a chart sheet) using the highlighted range F12 Displays the (File > Save As) Note: *This is only available with (Tools > Options, Edit tab, Edit directly in cell). Shift + Function Shift + F1 Activates the context sensitive Whats this? prompt (Help > Whats This) Shift + F2 Inserts or edits a cell comment (Insert > Comment) Shift + F3 Displays the (Insert > Function) Shift + F4 Repeats the last Find, the same as (Edit > Find Next) Shift + F5 Displays the (Edit > Find) Shift + F6 Moves to the previous pane in a workbook (if the is split) Shift + F8 Toggles between switching Add Mode on or off* Shift + F9 Calculates just the active worksheet Shift + F10 Displays the (Shortcut) menu for the selected item Shift + F11 Inserts a new worksheet (before the active sheet) into the active workbook (Insert > Worksheet) Shift + F12 Saves, Displays the (File > Save As) dialog box if a new workbook Note: *This allows you to select non contiguous blocks of cells using the keyboard.

2 Ctrl + Function Ctrl + F1 Closes and reopens the current task pane Ctrl + F3 Displays the (Insert > Name > Define) Ctrl + F4 Closes the selected workbook Ctrl + F5 Restores the size of the active workbook or Ctrl + F6 Moves to the next open workbook or Ctrl + F7 Activates the Move command Ctrl + F8 Activates the Resize command Ctrl + F9 Minimises the size of the active workbook or Ctrl + F10 Maximises the size of the active workbook or Ctrl + F12 Displays the (File > Open) Other + Function Alt + F1 Creates a chart (on a chart sheet) using the highlighted range Alt + F2 Displays the (File > Save As) Alt + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit) Alt + F8 Displays the (Tools > Macro > Macros) Alt + F11 Toggles between the Visual Basic Editor and the Excel Alt + Ctrl + F9 Calculates All cells on All worksheets in All workbooks Alt + Shift + F1 Inserts a new worksheet (before the active sheet) into the active workbook (Insert > Worksheet) Alt + Shift + F2 Displays the (File > Save As) Alt + Shift + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit) Alt + Shift + Displays the drop-down menu for the F10 corresponding smart tag Alt + Shift + Activates the Microsoft Script Editor F11 F3 Displays the (Insert > Name > Create) F6 Moves to the previous open workbook or Activates the Menu Bar or Displays the (View F10 > Toolbars) Displays the (File > Print) F12 Insert + F4 Read spelling errors and suggestions?? Ctrl + Numbers Ctrl + 0 Hides the columns in the current

3 Ctrl + 1 Ctrl + 2 Ctrl + 3 Ctrl + 4 Ctrl + 5 Ctrl + 6 Ctrl + 7 Ctrl + 8 Ctrl (Format > Column > Hide) Displays the (Format > Cells) Toggles bold on the current Toggles italics on the current Toggles underlying on the current Toggles the strikethrough of text on the current Toggles between hiding, displaying or displaying just placeholders (objects) Toggles the display of the Standard toolbar Toggles the display of Outline symbols on the active worksheet Hides the rows in the current (Format > Row > Hide) Unhides the columns in the current Enters the value from the cell directly above into the active cell Selects the current region (surrounded by blank rows and columns) Unhides the rows in the current Ctrl + Letters Ctrl + A Displays the formula palette given a function name or selects the whole worksheet Ctrl + B Toggles bold on the current Ctrl + C Copies the current to the clipboard (Edit > Copy) Ctrl + D Copies the first cell in the downwards (Edit > Fill > Down) Ctrl + E Goto current Error?? Ctrl + F Displays the (Edit > Find) Ctrl + G Displays the (Edit > GoTo) Ctrl + H Displays the (Edit > Replace) Ctrl + I Toggles italics on the current Ctrl + J Toggles calculation between Manual and Automatic?? Ctrl + K Displays the (Insert > Hyperlink) Ctrl + L (Added in 2003) Displays the Create List Ctrl + N Creates a new workbook (File > New) Ctrl + O Displays the (File > Open) Ctrl + P Displays the (File > Print) Ctrl + R Copies the leftmost cell in the to the right (Edit > Fill > Right) Ctrl + S Saves, Displays the (File > Save As) dialog box if a new workbook Ctrl + U Toggles underlining on the current Ctrl + V Pastes the entry from the clipboard (Edit > Paste) Ctrl + W Closes the active workbook or (File >

4 Close) Ctrl + X Cuts the current to the clipboard (Edit > Cut) Ctrl + Y Repeats the last workbook action (Edit > Repeat) Ctrl + Z Undo the last workbook action (Edit > Undo) Other + Letters Alt + C Move the selected field into the Column area (Pivot le) Alt + D Displays the (Data) menu Alt + E Displays the (Edit) menu Alt + F Displays the (File) menu Alt + H Displays the (Help) menu Alt + I Displays the (Insert) menu Alt + L Displays the Pivot le Field?? Alt + O Displays the (Format) menu Alt + P Move the selected field into the Page area (Pivot le) Alt + R Move the selected field into the Row area (Pivot le) Alt + T Displays the (Tools) menu Alt + U Activates the AutoShapes submenu on the Drawing toolbar* Alt + V Displays the (View) menu Alt + W Displays the (Window) menu Alt + Shift + B Report on the cell borders?? Alt + Shift + G Report the gridline status?? A Inserts argument names given a function in the formula bar. C List cells in current column??? F Activates the Font Name drop-down list on the Formatting toolbar H Selects all the hyperlinks?? where O Selects all the cells with comments P Activates the Font Size drop-down list on the Formatting toolbar R List cells in the current row??? S List all the worksheets?? Note: *This assumes that the Drawing toolbar is visible. Entering Data Enter Shift + Enter Shift + Enters the contents of the active cell and moves to the cell below (by default) Enters the contents of the active cell and moves to the cell above (by default) Enters the contents of the active cell and moves one cell to the right Enters the contents of the active cell and

5 Alt + = Alt Alt Alt Alt Alt + Enter Ctrl + ' 2 Ctrl + ; Ctrl + Enter ; Enter Shift + Insert Alt + Down Esc Editing Data Delete Backspace Shift + Delete Ctrl + Delete Ctrl + - = moves one cell to the left Enters the SUM() function (AutoSum) to sum the adjacent block of cells Enters the euro symbol ( ) (using Number keypad) Enters the cent symbol ( ) (using Number keypad) Enters the pound sign symbol ( ) (using Number keypad) Enters the yen symbol ( ) (using Number keypad) Enters a new line (or carriage return) into a cell Enters the formula from the cell directly above into the active cell Enters the value from the cell directly above into the active cell Enters the current date into the active cell Enters the contents of the active cell to the selected region Enters the current time into the active cell Enters the formula as an Array Formula Enters the data from the clipboard Displays the Pick From List drop-down list Cancels the cell entry and restores the original contents Deletes the or one character to the right Deletes the or one character to the left Cuts the to the clipboard Deletes text to the end of the line Displays the (Edit > Delete) Displays the (Insert > Cells) Selecting Data Ctrl + \ Selects the cells in a selected row that do not match the value in the active cell \ Selects the cells in a selected column that do not match the value in the active cell Ctrl + / Selects the array containing the active cell?? Alt + ; Selects the visible cells in the current Ctrl + Enter Selects the first object / chart?? (8 Selects the current region (surrounded by or *) blank rows and columns) Ctrl + * Selects the current region (using the * on the

6 Ctrl + [ [ Ctrl + ] ] Page Down Page Up Spacebar Ctrl + Backspace Ctrl + Spacebar Shift + keys Shift + Backspace Shift + Spacebar number keyboard) Selects all the cells that are directly referred to by the formula in the active cell (precedents) Selects all the cells that are directly (or indirectly) referred to by the formula in the active cell Selects all the cells that directly refer to the active cell (dependents) Selects all the cells that directly (or indirectly) refer to the active cell Selects the active worksheet and the one after it Selects the active worksheet and the one before it Selects all the objects on the worksheet when an object is selected or selects the whole worksheet Selects the current active cell (scrolling if necessary) Selects the current column Selects the active cell and the cell in the given direction Selects the active cell when multiple cells are selected Selects the current row Extending Data Key End Home Shift + Keys Shift + Home Shift + Page Down Shift + Page Up End, Shift + Keys End, Shift + End Extends the to the next cell adjacent to a blank cell in that direction Extends the to the last used cell on the worksheet Extends the to the beginning of the worksheet Extends the by one cell in that direction Extends the to the first column Extends the down one screen Extends the up one screen Extends the to the next non-blank cell in that direction Extends the to the last cell in the current row* Extends the to last used cell on the worksheet End, Shift + Home Note: *This is only available with (Tools > Options, Transition tab, Transition Navigation Keys). Formatting Data

7 Alt + ' Displays the (Format > Style) ( ' Applies the Time format "hh:mm" to the or ) (1 Applies the Comma separated format or!) "#,##0.00" to the (4 Applies the Currency format " #,##0.00" to or $) the (5 Applies the Percentage format "0%" to the or %) (6 Applies the Exponential format "#,##E+02" or ^) to the (# Applies the General format to the or ~) Ctrl + (# or ~) Applies the Custom Date format "dd-mmmyy" to the (7 Applies the outline border to the or &) (- Removes all the borders from the or _ ) Manoeuvring Keys Moves to the next cell in that direction Ctrl + Moves to the next open workbook or Alt + Moves to the next application open on your computer Alt + Shift + Moves to the previous application open on your computer Enter Moves to the cell directly below Moves to the next cell on the right (or unprotected cell) Home Moves to the first column in the current row End, Keys Moves to the next non empty cell in that direction End, Enter Moves to the last cell in the current row that is not blank End + Home Moves to the last used cell on the active worksheet* End, Home Moves to the last used cell on the active worksheet* Page Down Moves to the next screen of rows down Page Up Moves to the previous screen of rows up Shift + Enter Moves to the cell directly above (opposite direction to Enter) Shift + Moves to the cell directly to the left (opposite direction to ) Alt + Page Moves you one screen of columns to the right Down Alt + Page Up Moves you one screen of columns to the left Ctrl + Home Moves to cell "A1" on the active sheet Ctrl + End Moves to the last used cell on the active worksheet*

8 Ctrl + Up Moves to the first row in the current region Ctrl + Down Moves to the last row in the current region Ctrl + Left Moves to the first column in the current region Ctrl + Right Moves to the last column in the current region Ctrl + Page Up Moves to the previous worksheet in the workbook Ctrl + Page Moves to the next worksheet in the workbook Down Moves to the previous open workbook or Ctrl + Moves to the display the active cell Backspace Scroll Lock + Moves the workbook or one cell the Keys corresponding direction Scroll Lock + Moves to the last cell in the current End Scroll Lock + Moves to the first cell in the current Home Scroll Lock + Moves you down one screen (current Page Down unchanged) Scroll Lock + Moves you up one screen (current Page Up unchanged) Note: *This is only updated when the workbook is closed. Manoeuvring (within a ) Enter Moves from top to bottom within a Moves from left to right within a Ctrl +. Moves clockwise to the next corner within a Shift + Moves from right to left within a (opposite direction to ) Alt + Ctrl + Left Moves to the left between non adjacent cells Alt + Ctrl + Right in a Moves to the right between non adjacent cells in a Other = Starts a Formula Ctrl + ` Toggles between the value layer and the formula layer Ctrl + Delete Deletes to the end of the line Ctrl + Insert Copies the current to the clipboard ( Unhides any hidden rows within the ) Unhides any hidden columns within the / Copy value from cell above / select the

9 array?? \ Select unequal cells Alt Toggles the activation of the Menu Bar Alt + Shift + Left Displays the (Data > Group and Outline > UnGroup) Alt + Shift + Right Displays the (Data > Group and Outline > Group) Alt + Backspace Undo the last action (Edit > Undo)?? Alt + Spacebar Activates the Control Box in the top left hand corner Alt + - Displays the Excel application control menu End Toggles between switching End Mode on or off Scroll Lock Toggles between switching Scroll Lock on or off Shift + Insert Pastes the entry from the clipboard Redundant Shortcut Keys Ctrl + F2 Displays the Info Window (redundant) Ctrl + F11 Inserts an Excel 4.0 macro sheet (redundant)