USER S GUIDE INTRODUCTION GETTING STARTED EDITING A LABEL LABEL PRINTING USING THE FILE MEMORY MAINTAINNING YOUR P-TOUCH TROUBLESHOOTING APPENDIX

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1 USER S GUIDE Read this User s Guide before you start using your P-touch. Keep this User s Guide in a handy place for future reference. INTRODUCTION GETTING STARTED EDITING A LABEL LABEL PRINTING USING THE FILE MEMORY MAINTAINNING YOUR P-TOUCH TROUBLESHOOTING APPENDIX INDEX

2 INTRODUCTION Thank you for purchasing the P-touch 0. Your new P-touch is an easy to operate, feature packed labelling system that makes creating professional, high quality labels a breeze. In addition to easy label creation via pre-formatted label layouts, the P-touch editing software features advanced label formatting, block formats, bar codes and auto-numbering functions. This manual contains various precautions and basic procedures for using this. Read this manual carefully before using and keep in a handy place for future reference. Declaration of Conformity (Europe Only) We, BROTHER INDUSTRIES, LTD -, Naeshiro-cho, Mizuho-ku, Nagoya, -8, Japan declare that this product and AC adapter are in conformity with the essential requirements of all relevant directives and regulations applied within the European Community. The Declaration of Conformity (DoC) can be downloaded from our website. Visit choose region (eg. Europe) choose country choose your model choose Manuals choose Declaration of Conformity (* Select Language when required.)

3 Federal Communications Commission (FCC) Declaration of Conformity (For USA Only) Responsible Party : Brother International Corporation 00 Somerset Corporate Boulevard Bridgewater, NJ USA TEL : (08) 0-00 declares that the products Product Name : Brother P-touch Electronic Labeling System Model Number : PT-0 comply with Part of the FCC Rules. Operation is subject to the following two conditions: () this device may not cause harmful interference, and () this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/tv technician for help. Important The enclosed interface cable should be used in order to ensure compliance with the limits for a Class B digital device. Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment.

4 International ENERGY STAR Compliance Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy-efficient office equipment.as an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR guidelines for energy efficiency. Compilation and Publication Notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. If new versions of the PT-0 software become available, this manual may not reflect the updated features. Therefore, you may find that the software and the contents in this manual are different. Trademarks and Copyrights The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. 0 Brother Industries, Ltd. All rights reserved. Microsoft, Windows Vista, and Windows are registered trademarks of Microsoft Corporation in the United States and other countries. Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other countries. The names of other software or products used in this document are trademarks or registered trademarks of the respective companies that developed them. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

5 Contents How to use the P-touch... Safety Precautions... General Precautions... Symbols Used in this Guide... 0 GETTING STARTED... Unpacking Your P-touch... General Description... LCD Display & Keyboard... LCD Display... Key Names and Functions... Power Supply... Battery... AC Adapter... Inserting a Tape Cassette... 8 Turning Power On/Off... Feeding Tape... 0 Feed & Cut... 0 Feed Only... 0 LCD Display... LCD Contrast... Display Mode... Back Light... Setting Language and Unit... Language... Unit... EDITING A LABEL... Entering and Editing Text... Entering Text from the Keyboard... Using Text Reminder... Adding a New Line... Adding a New Block... Moving the Cursor... Inserting Text... Inserting a Tab... Deleting Text... Entering Symbols... Entering Symbols Using the Symbol Function... Using Symbol Update Function... INTRODUCTION 8

6 INTRODUCTION Entering Accented Characters... Setting Character Attributes...0 Setting Character Attributes by Label...0 Setting Character Attributes by Each Line...0 Setting Auto Fit Style... Setting Label Attributes... Using Auto-Format Layouts...8 Using Templates - Example creating an Asset Tag...8 Using Block Layouts... Using Time & Date Function... Clock Setting... Time & Date Format Setting... Time Stamp Setting... [Timing]... [Time Stamp Format]...8 [Forward]...8 Creating a Bar Code Label... Setting Bar Code Parameters...0 Entering Bar Code Data... Editing and Deleting a Bar Code... LABEL PRINTING... Label Preview... Printing a Label... Printing a Single Copy... Printing Multiple Copies... Auto-numbering Labels... Mirror Printing... Tape Cutting Options... Adjusting the Label Length... Attaching Labels... Printing from the Label Collection...0 Printing a label from the Label Collection Stored in the Machine...0 Downloading a new Label Collection Category (Windows only )... Downloading a Label Collection Category to your P-touch... Downloading a New Label Collection Category to P-touch Editor / Updating P-touch Editor Software... USING THE FILE MEMORY... Storing a Label into Memory... Opening a Stored Label File... Printing a Stored Label File...0 Deleting a Stored Label File...0

7 MAINTAINING YOUR P-TOUCH... Resetting the P-touch... Resetting data to factory settings (Downloaded data is not reset.)... Resetting data to factory settings (Downloaded data is reset.)... Maintenance... Cleaning the Unit... Cleaning the Print Head... Cleaning the Tape Cutter... TROUBLESHOOTING... What to do when Error Messages... APPENDIX... 8 Specifications... 8 INDEX... INTRODUCTION 8

8 INTRODUCTION I How to use the P-touch Create a label with the P-touch GETTING STARTED Prepare the P-touch. P. CREATING A LABEL Entering and Editing text. P. Entering Symbols. P. Entering Accented Characters. P. Using Auto-Format Layouts. P. 8 In addition to entering text, the P-touch has a large range of formatting options. Create labels like these: LABEL PRINTING Printing a label. P. Tape Cutting Options. P. Printing from the Label collection. P. 0 Before printing, you can check the layout of your label using the preview function. Create labels like these: How to use the P-touch

9 Create a label by connecting your P-touch to a PC GETTING STARTED This P-touch can be used as a stand alone desktop P-touch or it can be connected to a PC/Mac and used with the included P-touch Editor software to create more elaborate labels. To use your P-touch connected to a computer, attach your P-touch to a computer via the included USB cable and install the P-touch Editor software and drivers. Prepare the P-touch. Prepare the PC. Software Installation Guide INTRODUCTION CREATING A LABEL Launch the P-touch Editor Software. Enter the label text using P-touch Editor. Software Help Software Installation Guide Create labels like these: LABEL PRINTING Print the label Software Help Software Installation Guide Printing from the Label Collection Using the Label Collection function, labels can be created easily by selecting and then printing designs already built into the machine. How to use the P-touch 8

10 INTRODUCTION Safety Precautions To prevent injury and damage, important notes are explained using various symbols. The symbols and their meanings are as follows: Indicates a potentially hazardous situation which, if not avoided, WARNING could result in death or serious injuries. Indicates a potentially hazardous situation which, if not avoided, CAUTION may result in minor or moderate injuries. The symbols used in this manual are as follows: Action NOT allowed. DO NOT splash the product with or immerse the product in water. Mandatory action. Safety alert. DO NOT disassemble the product. DO NOT touch a given portion of the product. Unplugging. Alerts to the possibility of electrical shock. WARNING P-touch Follow these guidelines to avoid fire, electric shock, the risk of injury and/or damage. DO NOT allow the P-touch to get wet in any way. DO NOT touch any metal parts near the print head. The print head becomes very hot during use and remains very hot immediately after use. Do not touch it directly with your hands. DO NOT disassemble the P-touch. For inspection, adjustment, and repair of the printer, contact the retail outlet where the P-touch was purchased or your local authorized service centre. Plastic bags are used in the packaging of your printer. To avoid danger of suffocation, keep these bags away from babies and children. Disconnect the AC adapter and remove batteries immediately and stop using when you notice abnormal odour, heat, discolouration, deformation or anything unusual while using or storing it. To prevent damage, do not drop or hit the P-touch. DO NOT use the P-touch with a foreign object in it. If water, metallic substance or any foreign object enters the P-touch, disconnect the AC adapter and remove batteries, and contact the retail outlet where the P-touch was purchased or your local authorized service centre. Safety Precautions

11 Battery Follow these guidelines to avoid liquid leakage, heat, battery rupture or personal injury. DO NOT throw into fire, heat up, short-circuit, recharge, or disassemble the batteries. AC adapter Follow these guidelines to avoid fire, damage, electric shock, failure or the risk of injury. Always use the specified voltage (0-0V) and the suggested AC adapter. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using the specified AC adapter,adapter cord and USB cable. Don't connect the enclosed AC adapter, adapter cord, power plug and USB cable to other products. Unplug the AC adapter cord immediately and stop using the P-touch during an electrical storm. There may be a remote risk of electric shock from lightning. WARNING DO NOT touch the AC adapter or power plug with wet hands. DO NOT use the AC adapter in places of high humidity such as bathrooms. DO NOT use a damaged adapter cord or power plug. DO NOT place heavy objects on, damage or modify the adapter cord or plug. Do not forcibly bend or pull the adapter cord. DO NOT drop, hit or otherwise damage the AC adapter. Make sure that the plug is fully inserted in the power outlet. Do not use an outlet that is loose. INTRODUCTION Tape Cutter DO NOT touch the blade of the cutter unit. 8 Safety Precautions

12 INTRODUCTION CAUTION Battery Follow these guidelines to avoid liquid leakage, heat or battery rupture. DO NOT use old and new batteries together. DO NOT mix alkaline batteries with other type batteries. AC adapter If you do not intend using the P-touch for an extended period of time, please disconnect the AC adapter from the power outlet. DO NOT set the positive and negative end in the wrong position. Remove the batteries if you do not intend to use the P-touch for an extended period of time. Always hold the AC adapter when disconnecting from the power outlet. Tape Cutter Follow these guidelines to avoid minor personal injury and damage to the printer. DO NOT open the tape compartment cover when operating the cutter unit. DO NOT apply excessive pressure to the cutter unit. P-touch Follow these guidelines to avoid minor personal injury and damage to the P-touch. Place the P-touch on a flat, stable surface such as a desk. DO NOT leave the P-touch within reach of children with the tape compartment cover open. DO NOT place any heavy objects on top of the P-touch. To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations. 8 Safety Precautions

13 General Precautions DO NOT install this machine near any device that will cause electromagnetic interference.this machine may malfunction if left near a television, radio, etc. DO NOT use the P-touch in any way or for any purpose not described in this guide. Doing so may result in accidents or damage the machine. DO NOT put any foreign objects into the tape exit slot, AC adapter connector or USB port, etc. DO NOT touch the print head with your fingers.use the optional print head cleaning cassette (TZe-CL), the self-cleaning function of the printer or a soft wipe (e.g. a cotton swab) when cleaning the print head (refer to Cleaning the Unit on page ). DO NOT clean the machine with alcohol or other organic solvents. Only use a soft, dry cloth. DO NOT place the P-touch in direct sunlight, near heaters or other hot appliances, in any location exposed to extremely high or low temperatures, high humidity, or dusty locations. Standard operating temperature range: 0 F to F. DO NOT leave any rubber or vinyl on the printer for an extended period of time, otherwise the printer may be stained. Depending on the environmental conditions and the applied settings, some characters or symbols may be difficult to read. Use Brother TZe tapes with this machine. DO NOT pull or apply pressure to the tape in the cassette. Otherwise the tape cassette or printer may be damaged. DO NOT try to print labels using an empty tape cassette or without a tape cassette set in the P-touch. Doing so will damage the print head. DO NOT attempt to cut the tape while printing or feeding since this will damage the tape. It is recommended that you use the USB cable supplied with the P-touch. Should another USB cable need to be used, ensure it is of high quality construction. Be careful not to scratch the CD-ROM. Do not place the CD-ROM in any location exposed to high or low temperatures. Do not place heavy objects on the CD-ROM or bend it. The software on the CD-ROM is intended for use with the P-touch and may be installed on more than one PC. We strongly recommend that you read this User s Guide carefully before using your P-touch, and then keep it nearby for future reference. Depending on the location, material, and environmental conditions, the label may unpeel or become irremovable, the colour of the label may change or be transferred to other objects. Before applying the label, check the environmental condition and the material. DO NOT expose the tape cassettes to direct sunlight, high temperatures, high humidity, or dust. Store tape cassettes in a cool, dark place. Use the tape cassettes soon after opening the tape cassette package. Markings made with oil-based or water-based ink may be visible through a label affixed over them. To hide the markings, use two labels layered on top of each other or use a darkcoloured label. Any data stored in memory will be lost due to failure or repair of the P-touch, or if the batteries expire. When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory and clock settings will also be cleared. Note that Brother Industries, Ltd does not assume responsibility for any damage, etc. arising from failure to follow the precautions listed. General Precautions INTRODUCTION 8

14 INTRODUCTION Symbols Used in this Guide The following symbols are used throughout this guide to indicate additional information. This symbol indicates information or directions that may result in damage or : injury if ignored, or operations that will result in errors. This symbol indicates information or directions that may help you understand : and use the P-touch more efficiently. 0 Symbols Used in this Guide

15 GETTING STARTED Unpacking Your P-touch Check that the package contains the following before using your P-touch. P-touch PT-0 Starter Tape Cassette GETTING STARTED CD-ROM USB cable AC adapter User s Guide The adapter plug may differ by country. Software Installation Guide The Software Installation Guide may be provided on CD, not printed. You can download the PDF version of the Software Installation Guide, please go to The User's Guide may be provided on CD, not printed. You can download the PDF version of the User's guide, please go to 8 Unpacking Your P-touch

16 GETTING STARTED General Description Tape compartment cover Tape viewer LCD display Tape cassette compartment Tape exit slot Keyboard Print head Tape cutter Release lever When shipped from the factory, the LCD display is covered with a protective sheet to prevent damage. Remove this sheet before using the P-touch. AC adaptor connector Battery compartment cover USB port Battery case General Description

17 LCD Display LCD Display & Keyboard 8 0 GETTING STARTED. Line number Indicates line number within the label layout.. Cursor Characters are entered to the left of the cursor. Indicates the current data input position.. Return mark Indicates the end of a line of text.. Caps mode Indicates that the Caps mode is on..~8. Style guidance Indicates the current font (), character size (), character style () and frame (8) settings.. Tape length Indicates the tape length for the text entered. 0. Cursor selection Use the and keys to select menu items and the and keys to change the settings. Refer to LCD Display on page for changing the contrast and display mode, and for turning the back light on / off. 8 LCD Display & Keyboard

18 GETTING STARTED Key Names and Functions The default language is "English".. Power Turns the P-touch on and off.. Cursor ( ) Moves the cursor in the direction of the arrow. Use the and keys to change clock settings.. OK Selects the displayed option.. Escape Cancels the current command and returns the display to the data entry screen or the previous step.. Label Collection Enables label collections to be selected and printed.. Print Prints the current label design onto the tape. Opens the Print Options menu when used in combination with the Shift key.. Preview Displays a preview of the label. Feeds mm of blank tape and then automatically cuts the tape when used in combination with the Shift key. 8. Display Use this to change the display patterns of text entry screen and clock display.. File Enables frequently used labels in the file memory to be printed, opened, saved, or deleted. LCD Display & Keyboard

19 0. Text Enables character attributes for the label to be set. Character attributes can be set for each line of the label when the Text menu is opened in combination with the Shift key.. Label Enables label attributes for the label to be set.. Setup Enables operating preferences (Bar Code, Time & Date,LCD Contrast, etc.) for the P-touch to be set.. Clear Clears all text entered, or all text and current label settings.. Character Use these keys to type letters or numbers. Uppercase letters and symbols can be entered using these keys in combination with the Caps or Shift key.. Caps Turns Caps mode on and off.. Shift Use this key in combination with the letter and number keys to type uppercase letters or the symbols indicated on the number keys.. Symbol Use this to select and enter a symbol from a list of available symbols. 8. Backspace Deletes the character to the left of the cursor.. Enter Enters a new line when entering text. Enters a new block when used in combination with the Shift key. 0. Time Enters the selected date / time to the position of the cursor in the text entry screen. Clock display appears when used in combination with the Shift key.. Auto-Format Enables labels to be created using pre-defined templates or block formats.. Space Enters a blank space. Returns a setting to the default value.. Accent Use this to select and enter an accented character. GETTING STARTED 8 LCD Display & Keyboard

20 GETTING STARTED Battery Power Supply After making sure that the power is off, remove the battery compartment cover on the back of the machine. If the batteries are already in the machine, remove them. Make sure that the power is turned off when replacing batteries. Insert eight new AA-size alkaline batteries (LR), making sure that the positive (+) and negative (-) ends of the batteries match the positive (+) and negative (-) marks inside the battery compartment. Always replace all eight batteries at the same time using brand new ones. Attach the battery compartment cover by inserting the three hooks at the bottom into the slots on the machine, then pushing down firmly until it snaps into place. Remove the batteries if you do not intend to use the P-touch for an extended period of time. When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory and clock settings will also be cleared. Power Supply

21 AC Adapter Connect the AC adapter directly to the P-touch. GETTING STARTED Insert the plug on the AC adapter cord into the connector marked DC IN -.V on the P-touch. Insert the AC adapter plug into a standard electrical outlet. Turn the P-touch off before disconnecting the AC adapter. Do not pull or bend the AC adapter cord. To safeguard and backup the P-touch's memory and clock setting, when the AC adapter is unplugged it is recommended to have AA-size alkaline batteries (LR) installed into the machine. WARNING Use only the adapter, which is designed exclusively for your P-touch. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using the specified AC adapter. Do not connect the AC adapter to a non-standard electrical outlet. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using a standard electrical outlet. CAUTION Disconnect the AC adapter from the P-touch and electrical outlet when you do not intend to use the P-touch for an extended period. When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory will also be cleared. Power Supply 8

22 GETTING STARTED Inserting a Tape Cassette Tape cassettes of.mm, mm, mm, mm, 8mm, or mm width can be used in your P-touch. Use Brother tape cassettes with the mark. If the new tape cassette has a cardboard stopper, be sure to remove the stopper before inserting the cassette. Check that the end of the tape is not bent and that it passes through the tape guide. If the tape is not passed through, pass it through the tape guide referring to the illustration. End of tape Tape guide After making sure that the power is off, lift open the tape compartment cover. If there is already a tape cassette in the machine, remove it by pulling it straight up. 8 Inserting a Tape Cassette

23 Insert the tape cassette into the tape compartment, with the end of the tape facing the machine's tape exit slot, and press firmly until you hear a click. When inserting the tape cassette, make sure that the tape and ink ribbon do not catch on the print head. Tape exit slot GETTING STARTED Close the tape compartment cover. Make sure that the release lever is up when closing the tape compartment cover. The tape compartment cover cannot be closed if the release lever is pressed down. Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape cassette, by holding down the Shift key and pressing the Preview key. Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape. Store tape cassettes in a cool dark location, away from direct sunlight and high temperature, high humidity, or dusty locations. Use the tape cassette as quickly as possible after opening the sealed package. Turning Power On/Off Press the Power key to turn the P-touch on. Press the Power key again to turn the P-touch off. Your P-touch has a power saving function that automatically turns itself off if no key is pressed within a certain time under certain operating conditions. Refer to the Auto Power-Off Time table below for details. If the batteries are installed or the P-touch is connected to an electrical outlet by the AC adapter, the previous session s information is displayed when the power is turned on. Auto Power-Off Time P-touch only Connected to PC With AC adapter 8 hours 8 hours With battery minutes No operation for hour after connection to USB. Turning Power On/Off 8

24 GETTING STARTED Feeding Tape Feed & Cut The Feed & Cut function feeds mm of blank tape then cuts the tape. Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape cassette. Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape. Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the tape to jam. Hold down the Shift key and press the Preview key. "Feed & Cut?" will appear on the LCD display. Using the or key to select the "Feed & Cut" option and then press either OK or Enter. The message "Feeding Tape... Please Wait" appears while the tape is fed, and then the tape is cut. To exit or cancel this function press Escape. Feed Only This function will advance the tape approximately mm resulting in a blank label sticking out of the tape cassette. This action is recommended when using Fabric and Extra Strength Adhesive tapes, which should be cut using scissors. Hold down the Shift key and press the Preview key. "Feed & Cut?" will appear on the LCD display. Using the or key to select the "Feed Only" option and then press either OK or Enter key. The message "Feeding Tape... Please Wait" appears while the tape is fed. To exit or cancel this function press Escape. 0 Feeding Tape

25 LCD Contrast You can change the contrast setting of the LCD display to one of five levels (+, +, 0, -, -) to make the screen easier to read. The default setting is 0. Press the Setup key to display the Setup menu, select LCD Contrast using the or key, and then press the OK or Enter key. Select a contrast level using the or key. The screen contrast changes each time you press the or key, allowing you to set the most suitable contrast. Press the OK or Enter key. LCD Display GETTING STARTED Press the Escape key to return to the previous step. Pressing the Space key on the contrast setting screen sets the contrast to the default value 0. Display Mode You can change the display mode to your preferable style by pressing the Display key repeatedly. You can select from three text entry screens (guidance + text lines, text lines, guidance + line) and clock display. Text entry screen Clock display lines guidance + lines guidance + line You can also change the clock display to the text entry screen (guidance + text lines) by pressing any other key on the keyboard besides the Power key. For adjusting the clock to current date and time, refer to Clock Setting on page. For selecting a desired format for displaying the date and time, refer to Time & Date Format Setting on page. 8 LCD Display

26 GETTING STARTED Back Light You can change the back light setting either to ON or OFF. The display is easier to see with the back light ON. The default setting is "ON". Press the Setup key to display the Setup menu, select "Backlight" using the or key, and then press the OK or Enter key. Select "ON" or "OFF" using the or key. Press the OK or Enter key. Language Power can be saved when the back light is turned off. Press the Setup key to display the Setup menu, select "Language" using the key, and then press the OK or Enter key. Select a language for menu commands and messages shown on the LCD display by using the or key. The language can be selected from "Český", "Dansk", "Deutsch", "English", "Español", "Français", "Hrvatski", "Italiano", "Magyar", "Nederlands", "Norsk", "Polski", "Português", "Română", "Slovenski", "Slovenský", "Suomi", "Svenska" or "Türkçe". Press the OK or Enter key. Setting Language and Unit or Unit Press the Escape key to return to the previous step. Press the Setup key to display the Setup menu, select "Unit" using the key, and then press the OK or Enter key. Select a unit for dimensions shown on the LCD display by using the or key. Either "mm" or "inch" can be selected. Press the OK or Enter key. or The default setting is "mm". Press the Escape key to return to the previous step. Setting Language and Unit

27 EDITING A LABEL Entering Text from the Keyboard The keyboard of your P-touch can be used in the same way as a standard computer keyboard. Using Text Reminder When a character is entered, the machine remembers character sequences beginning with the character entered from a history of all printed character sequences to date, and displays a list of options from which to select. Enter "c". Entering and Editing Text The machine displays the last word printed begining with the letter c such as computer". EDITING A LABEL Press the OK key to display other word options that match the entered character. Press the or key to select the desired word. Press the OK or Enter key. The selected character word will then appear on the text line. Text Reminder settings can be changed by pressing the Setup key. Deleting Text Reminder Memory Press the Setup key. Press the or key to select "Text Reminder", and then press the OK or Enter key. Press the or key to select "Clear Memory", and then press the OK or Enter key. "Clear All Text Reminder Memory?" is then displayed. Press the OK or Enter key. All text options in memory will be deleted. 8 Entering and Editing Text

28 EDITING A LABEL Adding a New Line To end the current line of text and start a new line, press the Enter key. A return mark appears at the end of the line and the cursor moves to the start of the new line. There is a maximum number of lines of text that can be entered for each tape width. A maximum of lines can be entered for mm tape, lines for 8mm tape, lines for mm tape, lines for mm and mm tape, and line for.mm tape. If you press the Enter key when seven lines already exist, an error message is displayed. To change the character attribute of each line, refer to Setting Character Attributes by Each Line on page 0. Adding a New Block To create a new block of text/lines to the right of your current text, press the Enter key while holding down the Shift key. A mark will appear at the end of the block and the cursor moves to the start of the new block. A maximum of blocks can be entered in one label. Moving the Cursor Press the,, or key to move the cursor one space or line. To move the cursor to the beginning or end of the current line, hold down the Shift key and then press the or key. To move the cursor to the very beginning or end of the text, hold down the Shift key and then press the or key. Inserting Text To insert additional text into an existing line of text, move the cursor to the character to the right of the position where you want to start inserting text and then enter the additional text. The new text is inserted to the left of the cursor. Inserting a Tab To insert a tab space between the existing line of text, move the cursor where you wish to add a tab and press the Setup key to open the Setup menu, select "Tab" by using or keys, and then press the OK or Enter key. A mark appears to indicate the position which the tab space will be entered. To change the length setting of the tab, refer to Setting Label Attributes on page. The tab space can also be entered by pressing the Space key while holding down the Shift key. Entering and Editing Text

29 Deleting Text Deleting one character at a time To delete a character from an existing line of text, move the cursor to the character to the right of the position you want to start deleting text and then press the Backspace key. The character to the left of the cursor is deleted each time the Backspace key is pressed. EDITING A LABEL Deleting all text at once Use the Clear key to delete all text at once. If you hold down the Backspace key, the characters left of the cursor are deleted continuously. Press the Clear key. The Clear options are displayed. Using the or key, select Text Only to delete all text while retaining the current format settings, or select Text & Format to delete all text and format settings. Press the Escape key to return to the text entry screen, without erasing (or clearing) text or format. Press the OK or Enter key. All text is deleted. All format settings are also deleted if Text & Format was selected. 8 Entering and Editing Text

30 EDITING A LABEL In addition to the symbols available on the keyboard, there are various symbols (including international and extended ASCII characters) available with the symbol function. To enter a symbol, use the Symbol function (see below). Alternatively, hold down the Shift key and then press a key on the keyboard to enter the symbol printed on the selected key's upper-right corner. Entering Symbols Using the Symbol Function Entering Symbols Press the Symbol key. A list of symbol categories and symbols in that category is displayed. The last symbol entered is selected in the displayed list. Select a symbol category (Punctuation, Business, Mathematics, etc.) using the or key or by pressing the Symbol key repeatedly, and then select a symbol using the or key. Press the OK or Enter key. The selected symbol is inserted into the line of text. Press the Escape key to return to the previous step. Entering Symbols

31 Using Symbol Update Function You can create your personal category of symbols by using the Symbol Update Function. The "Personal category" will appear first when selecting the symbols to help you locate the desired symbols quickly. Press the Setup key to display the Setup menu, and then select "Symbol Update" using the or key. EDITING A LABEL Press the OK or Enter key to display the Symbol Update screen, and then select "On" to create your personal category by using the or key. Press the OK or Enter key to apply the setting. The screen returns to the text entry screen. Enter the symbol you wish to add to your personal Category. Refer to Entering Symbols Using the Symbol Function on page for detail. Press the Symbol key. The "Personal category" appears, including the symbol entered in step. Up to 0 symbols can be added to the "Personal category". The oldest symbol will be deleted from the category when the symbols added to the "Personal category" exceed 0 symbols. To stop using the Symbol Update Function, select "Off" in the Symbol Update screen. 8 Entering Symbols

32 EDITING A LABEL Symbol List Category Personal Category Punctuation Business Mathematics Brackets Arrows Unit International Number Symbols Refer to Using Symbol Update Function on page for details. Pictograph Electrical Audio_Visual Signs Communication Vehicle Sports Nature Others The use of the CE mark is strictly governed by one or more European Council directives. Ensure that any labels you produce which use this mark conform with the relevant directives. 8 Entering Symbols

33 Entering Accented Characters The P-touch can display and print a set of accented characters such as other language specific characters. Enter the character you wish to change to an accented character. Caps mode can be used with the Accent function. EDITING A LABEL Press the Accent key. The character you entered will change to an accented character. Press the Accent key repeatedly until the desired accented character is selected, or select it by using the or key. The order of accented characters displayed will differ depending on the selected LCD language. Press the OK or Enter key. The selected accented character is inserted into the line of text. Press the Escape key to return to the previous step. Refer to the Accented Character List table for a complete list of all accented characters available. Accented Character List Character Accented Characters Character Accented Characters a n A N c o C O d r D R e s E S g t G T i u I U k y K Y l z L Z Entering Accented Characters 8

34 EDITING A LABEL Setting Character Attributes by Label Using the Text key, you can select a font and apply size, width, style, line, and alignment attributes. Setting Character Attributes Press the Text key. The current settings are displayed. Select an attribute using the or key, and then set a value for that attribute using the or key. Press the OK or Enter key to apply the settings. New settings are NOT applied if you do not press the OK or Enter key. Press the Escape key to return to the previous step. Press the Space key to set the selected attribute to the default value. Refer to the Setting Options table for a list of all available settings. Small characters may be difficult to read when certain styles are applied (e.g. Shadow + Italic). Setting Character Attributes by Each Line When a label consists two or more lines of text, you can set different value of character attributes (font, size, width, style, line and alignment) for each line. Move the cursor to the line you wish to change the character attribute by using the or key. Next, press the Text key while holding down Shift key to display the attributes. ( on the screen indicates that you are now applying the attribute for that specific line only.) When different value of attribute is set for each line, the value will be displayed as **** when you press the Text key. When you change the setting on this screen by using the or key, the same change will be applied to all lines of the label. 0 Setting Character Attributes

35 Setting Options Attribute Value Result HEL (Helsinki) BRU (Brussels) EDITING A LABEL US (USA) Font FLO (Florida) BEL (Belgium) SGO (San Diego) LA (Los Angeles) CAL (Calgary) 8 Setting Character Attributes

36 EDITING A LABEL Attribute Value Result Auto When Auto is selected, the text is automatically adjusted to print in the largest size available for each tape width. 8pt pt pt Size pt 8pt pt pt pt x x/ Width x x/ x/ Setting Character Attributes

37 Attribute Value Result Normal BLD (Bold) EDITING A LABEL OUT (Outline) SHD (Shadow) SLD (Solid) Style ITL (Italic) I+BLD (Italic Bold) I+OUT (Italic Outline) Line I+SHD (Italic Shadow) I+SLD (Italic Solid) VRT (Vertical) Off UND (Underline) STR (Strikeout) 8 Setting Character Attributes

38 EDITING A LABEL Attribute Value Result Left Align (Alignment) Center Right Setting Auto Fit Style When "Size" is set to "Auto" and "Length" is set to a specific length, you can select the way of reducing the text size to fit within the label length. When "Text Size" is selected, the total text size is modified to fit within the label. When "Text Width" is selected, the text width will be reduced to the size of x/ setting. (If further size reduction is required to fit the text into the selected label length, the total text size will be modified after reducing the text width to x/ setting.) Just (Justify) Press the Setup key to display the Setup menu, Select "Auto Fit Style" using the or key, and then press the OK or Enter key. The Auto Fit Style screen is displayed. Select the style using the or key. Press the OK or Enter key to apply the setting. Press the Escape key to return to the previous step. Press the Space key to set the style to the default setting ("Text Size"). Setting Character Attributes

39 Using the Label key, you can create a label with a frame around the text and specify the label length and tab length. (Cut Options which may be needed when printing a label can also be set by using the Label key. Refer to Tape Cutting Options on page.) Press the Label key. The current settings are displayed. Setting Label Attributes EDITING A LABEL Select an attribute using the or key, and then set a value for that attribute using the or key. When setting the tab length, hold down the or key to change the value faster. When setting the label length, refer to Adjusting the Label Length on page Press the OK or Enter key to apply the settings. New settings are NOT applied if you do not press the OK or Enter key. Press the Escape key to return to the previous step. Press the Space key to set the selected attribute to the default value. Refer to the Setting Options table for a list of all available settings. 8 Setting Label Attributes

40 EDITING A LABEL Frames Attribute Value Result Off Frame 8 0 Setting Label Attributes

41 Attribute Value Result EDITING A LABEL Frame 8 Length Tab Length 0 The length of the label can be set within the range 0mm - 00mm. When Auto is selected, the length of the label is automatically adjusted based on the amount of text entered. The length of the tab can be set within the range 0mm -00mm. The default setting is 0mm. 8 Setting Label Attributes

42 EDITING A LABEL Using the Auto-Format function you can quickly and easily create labels for a variety of purposes, such as file tabs, equipment labels, name badges, etc. Simply select a layout from the templates or block layouts, enter the text and apply formatting as desired. Using Templates - Example creating an Asset Tag Press the Auto-Format key to display the Auto-Format screen, and then select "Templates" using the or key. Press the OK or Enter key. The last template used is displayed. Select a template using the or key. Press the OK or Enter key. The Style screen is displayed. Using Auto-Format Layouts Symbols and accented characters can also be used in auto-format layouts. Select an attribute using the or key, and then set a value for that attribute using the or key. Press the OK or Enter key. The Bar Code Setup screen is displayed. The Bar Code Setup screen is displayed only when a layout containing a bar code is selected. Select an attribute using the or key, and then set a value for that attribute using the or key. The "C-Digit" (Check Digit) attribute is only available for the CODE, I-/ and CODABAR protocols. 8 Using Auto-Format Layouts

43 8 Press the OK or Enter key. The template text entry screen is displayed. Caps mode can be used when entering text. The Text Reminder function (predictive text) is also enabled when entering text with the Auto-Format function. Refer to Entering and Editing Text page details on predictive text. EDITING A LABEL 0 Enter the text and then press the OK or Enter key. Repeat this for each text field. After all text fields are entered, the print menu is displayed when the OK or Enter key is pressed. Select "Print" using the or key and then press the OK or Enter key to print the label. Select "Edit" to change the text data or style settings. Select "Save" to store the label in a file memory. Select "Cancel" to exit the Auto-Format function. Select Print Options to set the print settings. Press the Escape key to return to the previous step. On the Style and Bar Code Setup screens, press the Space key to change the selected attribute to the default value. Refer to the Templates table for a list of available templates. To print multiple copies, sequentially numbered copies, or a mirror image of the label, with the print menu displayed hold down the Shift key and press the Print key to display the Print Options menu. If the width of the current tape cassette does not match the set width for the selected layout, an error message is displayed when you try to print the label. Press the Escape key or any other key to clear the error message, and insert a tape cassette of the correct width. If the number of characters entered exceeds the limit, Text Too Long! is displayed when the OK or Enter key is pressed. Press the Escape key or any other key to clear the error message, and edit the text using fewer characters. When using the Auto-Format function the label is cut with a margin on the left and right ends regardless of the current Tape Cutting Option setting (refer to page ). Cutting is disabled when Cut Option is set to Special Tape. 8 Using Auto-Format Layouts

44 EDITING A LABEL Templates Attribute Value Details Binder Spine Binder Spine ( mm x mm) (8 mm x mm) File Folder Tab Divider Tab (Hanging Folder) ( mm x 8 mm) ( mm x mm) Template Name Asset Tag Bin Box (8 mm x 0 mm) (8 mm x mm) Equipment Label ( mm x 8 mm) Faceplate (VRT) ( mm x 0 mm) Cable Wrap ( mm x mm) Cable Wrap (8 mm x mm) 0 Using Auto-Format Layouts

45 Attribute Value Details Address Label ( mm x 0 mm) EDITING A LABEL Address Label (8 mm x 0 mm) Name Badge ( mm x mm) Name Badge Template Name (8 mm x mm) Name Badge ( mm x mm) CD Case Spine CD Case Spine VHS Spine MiniDV Spine ( mm x mm) (. mm x mm) (8 mm x 0 mm) ( mm x mm) 8 Using Auto-Format Layouts

46 EDITING A LABEL Using Block Layouts Press the Auto-Format key to display the Auto-Format screen, and then select Block Layouts using the or key. Press the OK or Enter key to display the Tape Width screen, and then select a tape width using the or key. Press the OK or Enter key. When the tape width has not changed, the last block layout selected is displayed. When the tape width has changed, the default layout for the new tape width is displayed. Select a block layout using the or key. Press the OK or Enter key. The Style screen is displayed. Select an attribute using the or key, and then set a value for that attribute using the or key. Press the Space key to set the selected attribute to the default value. 8 Press the OK or Enter key. The block layout text entry screen is displayed. Caps mode can be used when entering text. The Text Reminder function (predictive text) is also enabled when entering text with the Auto-Format function. Refer to Entering and Editing Text on page for details on predictive text. Enter text and then press the OK or Enter key. Repeat for each text field. After all text fields are completed, press the OK or Enter key to display the print menu. Select "Print" using the or key and then press the OK or Enter to print the label. Select "Edit" to change the text data or style settings. Select "Save" to store the label in a file memory. Select "Cancel" to exit the Auto-Format function. Select "Change Layout" to use a different layout. Select Print Options to set the print settings. Using Auto-Format Layouts

47 Press the Escape key to return to the previous step. Refer to the Block Layouts table for a list of available block layouts. To print multiple copies, sequentially numbered copies, or a mirror image of the label, with the print menu displayed hold down the Shift key and press the Print key to display the Print Options menu. If the width of the current tape cassette does not match the set width for the selected layout, an error message is displayed when you try to print the label. Press the Escape key or any other key to clear the error message, and insert a tape cassette of the correct width. If the number of characters entered exceeds the limit, Text Too Long! is displayed when the OK or Enter key is pressed. Press the Escape key or any other key to clear the error message, and edit the text using fewer characters. When using the Auto-Format function the label is cut with a margin on the left and right ends regardless of the current Tape Cutting Option setting (refer to page ). Cutting is disabled when Cut Option is set to Special Tape. EDITING A LABEL Block Layouts Attribute Value Details LineA LineB Block layout (mm tape) Line +Line A +Line B +Line +Line +Line 8 Using Auto-Format Layouts

48 EDITING A LABEL Attribute Value Details LineA LineB Line Block layout (8 mm tape) +LineA +LineB +Line +Line +Line LineA Block layout ( mm tape) LineB Line +Line Using Auto-Format Layouts

49 Attribute Value Details Block layout ( mm tape) LineA LineB EDITING A LABEL +Line Block layout ( mm tape) +Line Using Time & Date Function You can add time and date to your label by positioning the cursor on the text screen to the position you wish to add time/date and then pressing the Time key. Clock Setting The time and date set in the clock setting can be used for the display on the screen, and also for using the Time & Date function which you can add time/date to your label in desired format. Press the Setup key to display the Setup menu, select "Set Clock" using the or keys, and then press the OK or Enter key. The Set Clock screen is displayed. Set the year, month, date, hour and minute to the current figure using the or key. To move to the next parameter, use the or key. You can also use the Num keys to type in the figure. Press the OK or Enter key to apply the settings. Press the Escape key to return to the previous step. Press the Space key to set the format to default setting. The clock will activate from when the clock setting is applied. For the backup of clock setting, when the AC adapter is unplugged, please use AA-size alkaline batteries. 8 Using Time & Date Function

50 EDITING A LABEL Time & Date Format Setting You can select from various formats of date and time to add to your label. Also, the indication of time can be selected between analog and digital style. The format applied in this setting will also be applied for the clock display which appears on the screen when you press the Display key. (Refer to Display Mode on page for detail.) Press the Setup key to display the Setup menu, select "Time & Date Format" using the or key, and then press the OK or Enter key. The Time & Date Format screen is displayed. Select date or time using the or key, and then set the format using the or key. Press the OK or Enter key to apply the settings. New settings are not applied if you do not press the OK or Enter key. Press the Escape key to return to the previous step. Press the Space key to set the format to default setting. Refer to the Format Options for a list of all available formats. Attribute D (Date) Time & Date Format Options Value // December 0.Dec.0 // December, 0 Dec., 0 0// 0-- Using Time & Date Function

51 Attribute T (Time) Value : PM : The date and time used for the value is a sample setting. When a format is selected, the date and time set in the clock setting will appear in the selected format style. EDITING A LABEL Time Stamp Setting [Timing] You can select whether to print the date/time of when you press the Time key or the date/time of when you press the Print key to add to your label. Press the Setup key to display the Setup menu, select "Time Stamp Setting" using the or key, and then press the OK or Enter key. Select "Timing" using the or key, and then select the value for the setting using the or key. Press the OK or Enter key to apply the settings. Press the Escape key to return to the previous step. Press the Space key to set the format to default setting. Refer to the Time Stamp: Timing Options for available settings. Time Stamp : Timing Options Attribute Value Description Timing Auto Press the Time key; a clock icon will be inserted where the cursor is positioned on the text input screen. When you press the Print key, the latest date/time will be printed on the label where the clock icon is positioned on the label layout. Fixed Press the Time key; the current date/time will be inserted where the cursor is positioned on the text input screen. When you press the Print key, the date/time will be printed as shown on the input screen. When "Auto" is selected for the Timing setting and a clock icon is added to the text by pressing the Time key, you can confirm what settings applied for the icon by positioning the cursor under the clock icon, and then pressing the Time key. 8 Using Time & Date Function

52 EDITING A LABEL [Time Stamp Format] You can select which information to use when adding date and time to your label. Four options (Date, Time, Date and Time or Time and Date) are available. Press the Setup key to display the Setup menu, select "Time Stamp Setting" using the or key, and then press the OK or Enter key. Select "Format" using the or key, and then select the value for the setting using the or key. Press the OK or Enter key to apply the settings. Press the Escape key to return to the previous step. Press the Space key to set the value to default setting. Refer to the Time Stamp: Format Options for available settings. Time Stamp : Format Options Attribute Value Description Date Date only will be printed on the label. Format Date & Time Time Time & Date The date and time will be printed on the label. Time only will be printed on the label. The time and date will be printed on the label. [Forward] You can select whether to use a forwarded (future) date and time or the current date and time when using the Time & Date Function. Press the Setup key to display the Setup menu, select "Time Stamp Setting" using the or key, and then press the OK or Enter key. Select "Forward" using the or key, and then to specify the amount of date and time to increase, select "On" using the or key. 8 Using Time & Date Function

53 Press the OK or Enter key. The Forward screen is displayed. Set the amount of year, month, week, day, hour, and minute to increase from the currently set clock when using the Time & Date function using the or key. To move to the next parameter, use the or key. EDITING A LABEL You can also use the Num keys to type in the figure. Press the OK or Enter key to apply the settings. Press the Escape key to return to the previous step. Press the Space key to set the format to default setting. Refer to the Time Stamp: Forward Options for a list of all available formats. Time Stamp : Forward Options Attribute Value Description The time/date will be increased according to the On value selected in the Forward setting. Forward Off Current time/date will be printed. Creating a Bar Code Label Using the Bar Code function you can create labels with one dimensional bar codes for use with cash registers, stock control systems or other bar code reader systems, or even asset control tags used in an asset management system. The P-touch is not designed exclusively for creating bar code labels. Always check that bar code labels can be read by the bar code reader. For best results, print bar code labels in black ink on white tape. Some bar code readers may not be able to read bar code labels created using coloured tape or ink. Use the Large setting for Width whenever possible. Some bar code readers may not be able to read bar code labels created using the Small setting. Continuously printing a large number of labels with bar codes can overheat the print head, which may affect printing quality. 8 Creating a Bar Code Label

54 EDITING A LABEL Setting Bar Code Parameters Press the Setup key to display the Setup menu, select Bar Code Setup using the or key, and then press the OK or Enter key. The Bar Code Setup screen is displayed. Select an attribute using the or key, and then set a value for that attribute using the or key. Characters may not appear below the bar code even when "On" is selected for "Under #", depending on the tape width being used, the number of lines entered, or the current character style settings. Press the OK or Enter key to apply the settings. New settings are NOT applied if you do not press the OK or Enter key. The "C-Digit" (Check Digit) attribute is only available for the CODE, I-/ and CODABAR protocols Press the Escape key to return to the previous step. Press the Space key to set the selected attribute to the default value. Refer to the Bar Code Settings table for a list of all available settings. Attribute Protocol Width Under# (characters printed below bar code) C.Digit (check digit) Bar Code Settings Value CODE, CODE8, EAN-8, EAN-, GS-8 (UCC/EAN-8), UPC-A, UPC-E, I-/ (ITF), CODABAR Small Large On Off Off On (only available for the CODE, I-/ and CODABAR protocols) 0 Creating a Bar Code Label

55 Entering Bar Code Data Press the Setup key to display the Setup menu, select "Bar Code Input" using the or keys, and then press the OK or Enter key. The Bar Code Input screen is displayed. Up to five bar codes can be entered on a label. Pressing the Symbol key while holding down the Shift key will also allow you to go to "Bar Code Input". EDITING A LABEL Type in the bar code data. Special characters can be entered in the bar code when using the CODE, CODABAR, CODE8 or GS-8 (UCC / EAN-8) protocols. When not using special characters, go to step. Press the Symbol key. A list of characters available for the current protocol is displayed. Select a character using the or key, then press the OK or Enter key to insert the character in the bar code data. Press the OK or Enter key to insert the bar code in the label. The bar code is displayed on the text entry screen. Press the Escape key to return to the previous step. Refer to the Special Characters List table for a list of all available settings. Special Character List CODE CODABAR Code Special Character Code Special Character 0 0 (SPACE) Creating a Bar Code Label 8

56 EDITING A LABEL CODE8, GS-8 (UCC / EAN-8) Code Special Character Code Special Character Code Special Character 0 (SPACE) 8 DC DC 0 NAK SYN 8 NUL ETB CAN 0 SOH EM STX SUB 8 ETX ESC EOT 0 ENQ 8 FS ACK BEL 0 GS BS 8 HT RS LF 0 VT US FF DEL 8 CR FNC SO FNC 0 SI 8 FNC DLE FNC DC DC Editing and Deleting a Bar Code To edit the bar code data position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Input screen. Refer to Entering Bar Code Data on page. To edit the Width and Under# settings on a bar code already placed on the screen, position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Setup screen. Refer to Setting Bar Code Parameters on page 0. To delete a bar code from a label, position the cursor to the right of the bar code mark on the data entry screen and press the Backspace key. Creating a Bar Code Label

57 LABEL PRINTING Label Preview Using the Preview function you can check the layout of the label before printing. Press the Preview key. An image of the label is displayed on the screen. The length of the label is shown in the lower-right corner of the screen. Press the or key to scroll the preview to the left or right. Press the or key to change the magnification of the preview. LABEL PRINTING Press the Escape, OK or Enter key to return to the text entry screen. To scroll the preview to the left or right end, hold down the Shift key and press the or key. To print the label directly from the preview screen, press the Print key or open the print options screen and select a print option. Refer to "Printing a Label" below for details. The print preview is a generated image of the label, and may differ from the actual label when printed. Printing a Label Labels can be printed once text entry and formatting is complete. Printing options include single and multiple copies, sequential numbering and mirror-printing. Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape. Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the tape to jam. Be sure to check that there is enough tape remaining when printing several labels continuously. If tape is running low, set fewer copies, print labels one at a time, or replace the tape cassette. Striped tape indicates the end of the tape cassette. If this appears during printing, press the Power key to turn the P-touch off. Attempting to print with an empty tape cassette may damage the machine. 8 Label Preview

58 LABEL PRINTING Printing a Single Copy Make sure that the appropriate tape cassette is inserted and ready for printing. Press the Print key. "Printing...Copies" is displayed while the labels are being printed. To stop printing, press the Power key to turn off the P-touch. There are several other messages that may appear when you press the Print key. Refer to Error Messages on page for further information about error messages. Printing Multiple Copies Using this function you can print up to copies of the same label. Make sure that the appropriate tape cassette is inserted and ready for printing. Hold down the Shift key and press the Print key to display the print options screen, and then select Copies using the or key. Press the OK or Enter key to display the Copies screen, and then select the number of copies to be printed using the or key, or type the number using the number keys. Hold down the or key to change the number of copies faster. Press the OK or Enter key. "Printing...Copies" is displayed while the labels are being printed. Press the Escape key to return to the previous step. Unless set otherwise, the tape is automatically cut after each copy is printed. Refer to Tape Cutting Options on page to change this setting. The figures shown on the screen during printing indicate the count / number of copies set. Pressing the Space key when setting the number of copies resets the value to, the default. Printing a Label

59 Auto-numbering Labels Using the numbering function you can create a set of sequentially numbered labels from a single label format. Make sure that the appropriate tape cassette is inserted and ready for printing. Hold down the Shift key and press the Print key to display the print options screen, and then select "Numbering" using the or key. Press the OK or Enter key. The numbering start point screen is displayed. To apply auto-numbering to a bar code, select the bar code here. After selecting the bar code you will be prompted to enter the number of labels to be printed (step ). LABEL PRINTING Move the cursor to the first character to be incremented in the numbering sequence and press the OK or Enter key. The numbering end point screen is displayed. Move the cursor to the last character to be incremented in the numbering sequence and press the OK or Enter key. The number of labels to be printed is displayed. Select the number of labels to be printed using the or key, or type the number using the number key. Hold down the or key to change the number of labels faster. Press the OK or Enter key. The labels are printed. As each label is printed the number of copies printed is shown. 8 Printing a Label

60 LABEL PRINTING Press the Escape key to return to the previous step. The tape is automatically cut after each copy is printed. Refer to Tape Cutting Options on page to change this setting. The figures shown on the screen during printing indicate the count / number of copies. Pressing the Space key when selecting the number of copies resets the value to, the default. Auto-numbering can also be applied to bar codes. When a bar code contains an autonumbering sequence, no other fields in the label can contain an auto-numbering sequence. The auto-number portion of the label is incremented after each label is printed. Only one auto-numbering sequence can be used in a label. Any symbols or other non-alphanumeric characters in the auto-numbering sequence are ignored. An auto-numbering sequence can only contain a maximum of five characters. Letters and numbers increase as shown below: A B...Z A... a b...z a... A0 A...A B0... Spaces (shown as underscores _ in the example below) can be used to adjust the spacing between characters or to control the number of digits that are printed. _ _Z AA...ZZ AA... _ _0..._ 0_0... Mirror Printing Using the mirror printing function you can create labels with the text printed in reverse so that they can be read from the opposite side when attached to glass or other transparent material. Make sure that the appropriate tape cassette is inserted and ready for printing. Hold down the Shift key and press the Print key to display the print options screen, and then select Mirror using the or key. Press the OK or Enter key. The message Mirror Print? is displayed. Press the OK or Enter key. "Printing...Copies" is displayed while the labels are being printed. Press the Escape key to return to the previous step. Text should be printed on clear tape when using the mirror printing function. The copy and auto-numbering functions cannot be used together with the mirror printing function. Printing a Label

61 The tape cutting options allow you to specify how the tape is fed and cut when printing labels. In particular, the Chain and No Cut options greatly reduce the amount of wasted tape by using smaller margins and eliminating blank sections cut between labels. Tape Cutting Options Press the Label key to display the Label menu. Select "Cut Option" using the or key, and then set the value by using the or key. Press the OK or Enter key to apply the settings. New settings are NOT applied if you do not press the OK or Enter key. LABEL PRINTING Press the Escape key to return to the previous step. Refer to the Tape Cutting table for a list of all available settings. 8 Tape Cutting Options

62 LABEL PRINTING Tape Cutting Setting Description Example Large Margin Automatically cuts the tape after each label is printed, leaving a margin of mm on each end. ABC ABC mm mm Small Margin Automatically cuts a piece of blank tape before printing the first label and then cuts the tape after each label is printed, leaving a mm margin at each end of each label. mm ABC ABC mm mm Chain No Cut Automatically cuts a piece of blank tape before printing the first label and then cuts the tape after each label is printed, leaving a mm margin at each end of each label. Once the last label is printed, the tape is not fed and cut. Prints a strip of labels with no cuts in between. Pressing the Preview while holding down Shift key will feed and cut the last label printed. mm ABC ABC mm mm ABC ABC mm 8 mm Special Tape Select this setting when using special tape. When using Fabric Iron-On Tapes or Extra Strength Adhesive Tapes, set "On" for Manual Cutting before printing. After printing, remove the tape cassette from the machine and use scissors to cut the tape. ABC ABC mm When using Fabric Iron-On Tapes or Extra Strength Adhesive Tapes, refer to the above "Special Tape". The tape is not cut after the last label is printed when Chain or No Cut is set. Hold down the Shift key and press the Preview key to feed and cut tape automatically, or cut the tape manually if you are using Fabric Iron-on Tapes or Extra Strength Adhesive Tapes. 8 Tape Cutting Options

63 You can adjust the length of the printed label in levels of - to +. Adjusting the Label Length Press the Setup key to display the setup menu, select "Adjust Length" using the or key, and then press the OK or Enter key. Select "Adjust Length" by using the or key, and then set the value by using the or key. LABEL PRINTING Press the OK or Enter key to apply the setting. Press the Escape key to return to the previous step. Press the Space key to set the value to default setting. Approximately % of the total label length will be adjusted by level. If necessary, trim the printed label to the desired shape and length using scissors, etc. Peel the backing from the label. Attaching Labels Position the label and then press firmly from top to bottom with your finger to attach the label. The backing of some types of tapes may be pre-cut to make it easier to peel the backing.to remove the backing, simply fold the label lengthwise with the text facing inward, to expose the inside edges of the backing. Next, peel off the backing one piece at a time. Labels may be difficult to attach to surfaces that are wet, dirty, or uneven. The labels may peel off easily from these surfaces. Be sure to read the instructions provided with Fabric Iron-On Tapes, Extra Strength Adhesive Tapes or other special tapes and observe all precautions noted in the instructions. 8 Adjusting the Label Length

64 LABEL PRINTING Printing a label from the Label Collection Stored in the Machine Pages to show the many labels that are stored in your Label Collection. Printing these pre-designed labels saves you time. Printing from the Label Collection Press the Label Collection key. Select the language of the label to be printed using the or key, and then press the OK or Enter key. The language can be selected from "Croatian", "Czech", "Danish", "Dutch", "English (United Kingdom)", "Finnish", "French", "German", "Hungarian", "Italian", "Norwegian", "Polish", "Portuguese", "Romanian", "Slovak", "Slovenian", "Spanish (Spain)", or "Swedish". Select the category using the or key, and then press the OK or Enter key. Refer to the Label Collection Lists to view all of the available labels. The first label image is displayed. Select a label using the or key, and then press the OK or Enter key. To add the label to your "Favorites", select "Add to Favorites" using the or key, and then press the OK or Enter key to register the selected label image in the Favorites category. Registering your most frequently used label images allows you to quickly and easily display them when needed again. Select "Print" using the or key, and then press the OK or Enter key. Label Collection categories are pre-set for specific tape widths. Tape widths are referenced after the name of the Label Collection category in parentheses. For example, to create a Shipping Label, 8 mm tape must be loaded in the machine. If the width of the current tape cassette does not match the set width for the selected layout, an error message is displayed when you try to print the label. Press the Escape key or any other key to clear the error message, and insert a tape cassette of the correct width. Using the P-touch Update Software, additional label categories can be downloaded and new label designs added to the machine or P-touch Editor. Refer to "Downloading a Label Collection / Updating the Software" on page for details on how to download additional categories of labels. 0 Printing from the Label Collection

65 Category Label Collection List Label LABEL PRINTING Files ( mm tape only) Office Signage ( mm tape only) 8 * Labels are for illustrative purposes only. Printing from the Label Collection

66 LABEL PRINTING Category Label Caution ( mm tape only) Shipping (8 mm tape only) ECO (8 mm tape only) * Labels are for illustrative purposes only. Printing from the Label Collection

67 Category Retail ( mm tape only) Label LABEL PRINTING Personal ( mm tape only) * Labels are for illustrative purposes only. 8 Printing from the Label Collection

68 LABEL PRINTING Downloading a new Label Collection Category (Windows only) Using the P-touch Update Software, additional label collection categories can be downloaded to your P-touch or downloaded to your PC and printed using P-touch Editor. Furthermore, the software can be upgraded to the latest version using this tool. To use the P-touch Update Software, it is necessary to install it from the CD-ROM provided. Refer to the "Software Installation Guide" for details on how to install the software. You must be connected to the internet in order to launch the P-touch Update software. Label Collection Designs cannot be edited. You may find that the software and the contents in this manual are different. Upon installation of the P-touch Update Software, an icon will be installed on your desktop for your convenience. To check for New Label Collection Designs, simply click the icon to launch the software. Downloading a Label Collection Category to your P-touch The following is the example for Windows Vista. In the following steps, you will see XX-XXXX. Read "XX" as your printer name. Turn the machine on and connect the USB cable. Double-click the [P-touch Update Software] icon. The following method can also be used to start the P-touch Update Software. Click [Start], and then select [All Programs] - [Brother P-touch] - [P-touch Update Software]. Click the [Machine update] icon. Downloading a new Label Collection Category (Windows only)

69 Select the [Printer], ensure that [The machine is connected correctly.] is displayed, and then click [OK]. LABEL PRINTING Select the [Language], select the check box next to the label collection to be downloaded and/or software to be updated, and then click [Transfer]. Click "Click here for details" in the upper right to open a web page with details of a specific label collection. Check the content to be updated, and then click [Start] to begin the update. 8 Downloading a new Label Collection Category (Windows only)

70 LABEL PRINTING The screen on the right is displayed on your computer while the software is being updated screen. The screen on the right appears on the machine's LCD display. Do not turn off the machine during the update process. 8 Click [OK] to complete the update. The display returns to the input screen when the update is complete.. Newly downloaded label collection categories are added to the respective "Category". An asterisk "*" is displayed at the end of the newly added category. Downloaded label collections can be deleted using the following procedure.. Press the Label Collection key.. Press the or key, and then select the language.. Press the or key, and then select the category.. Press the Clear key. If the downloaded label collection was registered in "Favorites", it will also be deleted from here. It is not possible to delete individual labels from each "Category". When "Download New Labels" is selected, the prompt "Connect PC, and Run P-touch Update" is displayed. Downloading a new Label Collection Category (Windows only)

71 Downloading a New Label Collection Category to P-touch Editor / Updating P-touch Editor Software The following is the example for Windows Vista. In the following steps, you will see XX-XXXX. Read "XX" as your printer name. Double-click [P-touch Update Software]. The following method can also be used to start the P-touch Update Software. Click the [Start], and then select [All Programs] - [Brother P-touch] - [P-touch Update Software]. If a message is displayed notifying the user that the Editing Software (P-touch Editor) is the latest version when started, click [Yes] and then proceed to step. LABEL PRINTING Click the [Computer software update] icon. Select the [Printer] and [Language], select the check box next to the label collection to be installed and then click [Install]. Click "Click here for details" in the upper right to open a web page with details of a specific label collection. 8 Downloading a new Label Collection Category (Windows only)

72 LABEL PRINTING The installed label collection will be saved to the P-touch Editor [Label Collection] tab. 8 Downloading a new Label Collection Category (Windows only)