Powerpoint. Powerpoint Basics ext Inserting a New Slide. Want more information?
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1 LIBRARY AND LEARNING SERVICES POWERPOINT BASICS Powerpoint Powerpoint Basics Microsoft PowerPoint is an electronic presentation program that helps people present a speech using a collection of slides. A PowerPoint presentation is a collection of slides that can be used to create oral presentations. This is the standard first slide of a PowerPoint presentation. Inserting a New Slide Home << New Slide Want more information? ext 6045 twist@eit.ac.nz
2 Choose the Layout required, the layouts are pre-set but can be customised as needed LIBRARY AND LEARNING SERVICES POWERPOINT BASICS Views There are four different views in Powerpoint: Normal Slide sorter Notes page Slide show Each view is used for a different step in creating your Powerpoint presentation. Normal View View >> Normal This view is used when creating and designing your slides. NB: This view can also be altered using the icons at the bottom of the page on the task bar.
3 Selecting a Slide To select a slide, click the slide in the slides panel (a thick borderline appears around the slide). LIBRARY AND LEARNING SERVICES POWERPOINT BASICS Slide Sorter View View >>Slide Sorter This view is good to use when organising your slides. Use when you want to delete, copy, paste or move your slides.
4 Deleting a Slide LIBRARY AND LEARNING SERVICES POWERPOINT BASICS Select the slide that you would like to delete and press the Delete key on the keyboard OR right click on the selected slide and select Delete Slide from the menu. Copying a Slide Select the slide you would like to copy, right click on the selected slide and select Copy from the menu. Pasting a Slide Position your cursor where you want to paste the slide (eg. between 6 & 7) << Ctrl + V Moving a slide After creating a Powerpoint presentation you may decide to change the order of your slides. Select the slide you wish to move (a border will appear around the selected slide), and drag the slide to where you want to reposition it and drop it into the position. The slide number sequence will automatically update. Slide Show View >>Slide Sorter The slide show view is what you use to present your slides. It shows your presentation in full screen. It can also be used to check any animations, transitions or timing at the final stage of preparation for your presentation NB: Press ESC key to return to normal view.
5 LIBRARY AND LEARNING SERVICES POWERPOINT BASICS Notes Page View >> Notes Page NB: You can add and view your notes for each slide.
6 Powerpoint Inserting a Graph LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A GRAPH 1. Select the slide you are going to put the chart on 2. Insert << Chart 3. Choose the type of chart you want to use << OK 4. An excel window will open, so that you can edit / enter the data in your chart NB: If the table disappears, right click on your chart >> Edit Data and the table will appear again. Want more information? ext 6045 twist@eit.ac.nz
7 NB: To change your chart type, right click on your chart >> Click on Change Chart Type LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A GRAPH
8 Powerpoint Inserting a Diagram 1. Choose Insert >> Smart Art LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A DIAGRAM 2. Choose a Diagram type 3. Click on OK to insert into your PowerPoint 4. Click on the objects within the diagram to edit them 5. Right click on the objects to change their properties
9 Powerpoint Inserting a Picture LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A PICTURE 1. Select the slide you want to insert a picture into 2. Insert tab << select Picture 3. Browse your files for a picture file >> click Insert Want more information? ext 6045 twist@eit.ac.nz
10 LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A PICTURE 4. When you select the picture the Picture Tools Formatting Tab appears. Use the formatting tools on the ribbon to format your picture. 5. To use Clip Art, Insert Tab << select Clip Art
11 Powerpoint Inserting a Sound LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A SOUND 1. Select the slide you are going to put the sound on 2. Insert << Audio >> Audio from File 3. Browse for you sound file >> Insert 4. When you click on the sound icon you sound will start playing automatically Want more information? ext 6045 twist@eit.ac.nz
12 LIBRARY AND LEARNING SERVICES POWERPOINT - INSERTING A SOUND 5. To move you sound icon out of the middle of your powerpoint>> Click on the icon >> move it to where you want it placed. To change the playback of your sound: Click on the Playback tab << Start dropdown box << select Automatically, On Click or Play across slides If you chose Automatically, your sound will play straight away. If you chose On Click, you will need to click on the sound icon. If you chose Play across slides, when you click on your sound icon your sound will continue to play across all slides.
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