DOWNLOAD PDF EXCEL 2016 CHEAT SHEET

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1 Chapter 1 : 10 Shortcuts for MS Excel (Plus: Free Cheat Sheet) the sheet tabs at the bottom of the program screen. Or, press Shift + F To Delete a Worksheet: Select the sheet you want to delete, click the Delete button in the Cells group on the Home tab, and select Delete Sheet. Or, right-click the sheet tab and select Delete from the contextual menu. Comments Share this story: Microsoft Windows may get all the press coverage, but when you want to get real work done, you turn your attention to the applications that run on it. And if you use spreadsheets, that generally means Excel. The current version is Excel, released in late when the entire Office suite was upgraded. Your copy of Excel may have been purchased as standalone software or as part of an Office subscription. If you need a refresher, see our Excel cheat sheet. The Ribbon is smaller than it was in Excel, the title bar now is now solid green rather than the previous white, and the menu text for the Ribbon File, Home, Insert and so on is now a mix of upper- and lowercase rather than all caps. Click image to enlarge. To find out which commands reside on which tabs on the Ribbon, download our Excel Ribbon quick reference. Also see the nifty new Tell Me feature described below. Just as in previous versions of Excel, if you want the Ribbon to go away, press Ctrl-F1. To make it appear again, press Ctrl-F1 and it comes back. And if for some reason that nice green color on the title bar is just too much for you, you can turn it white, gray or black. To make the title bar green again, instead choose the "Colorful" option from the drop-down list. In the "Personalize your copy of Microsoft Office" section, click the down arrow next to Office Theme and pick a color. To see a previous version, click the "Open version" link underneath when someone has saved it, and the older version will appear. Each location now displays its associated address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. Tell Me makes Excel simpler to use Excel has never been the most user-friendly of applications, and it has so many powerful features it can be tough to use. Excel has taken a good-sized step towards making it easier with a new feature called Tell Me, which puts even buried tools in easy reach. To use it, click the "Tell me what you want to do" text, to the right of the View tab on the Ribbon. Keyboard fans can instead press Alt-Q. Then type in a task you want to do, such as "Create a pivot table. More on Smart Lookup below. That makes sure that tasks that you frequently perform are always within easy reach. And it puts tasks you rarely do within easy reach as well. Right-click a cell with a word or group of words in it, and from the menu that appears, select Smart Lookup. When you do that, Excel uses Bing to do a web search on the word or words, and displays definitions, any related Wikipedia entries, and other results from the web in Smart Lookup pane that appears on the right. If you just want a definition of the word, click the Define link in the pane. If you want more information, click the Explore link in the pane. IDG Smart Lookup is handy for finding general information such as definitions of financial terms. For generic terms, such as payback period or ROI, it works well. Once you do so, it will be turned on across all your Office applications. Charts are great for visualizing and presenting data, and for gaining insights from it. If you use the older. Select any to create the chart. IDG Excel includes six new chart types, including waterfall. These are the six new chart types: This chart type creates a hierarchical view of your data, with top-level categories or tree branches shown as rectangles, and with subcategories or sub-branches shown as smaller rectangles grouped inside the larger ones. Thus, you can easily compare the sizes of top-level categories and subcategories in a single view. IDG A treemap chart lets you easily compare top-level categories and subcategories in a single view. This chart type also displays hierarchical data, but in a multi-level pie chart. Each level of the hierarchy is represented by a circle. The innermost circle contains the top-level categories, the next circle out shows subcategories, the circle after that subsubcategories and so on. Sunbursts are best for showing the relationships among categories and subcategories, while treemaps are better at showing the relative sizes of categories and subcategories. IDG A sunburst chart shows hierarchical data such as book categories and subcategories as a multi-level pie chart. This chart type is well-suited for visualizing financial statements. It displays a running total of the positive and negative contributions toward a final net value. IDG A waterfall chart shows a running total of positive and negative contributions, such as revenue and expenses, toward a final net value. This kind Page 1

2 of chart shows frequencies within a data set. It could, for example, show the number of books sold in specific price ranges in a bookstore. IDG Histograms are good for showing frequencies, such as number of books sold at various price points. This chart, also known as a sorted histogram, contains bars as well as a line graph. Values are represented in descending order by bars. The cumulative total percentage of each bar is represented by a rising line. In the bookstore example, each bar could show a reason for a book being returned defective, priced incorrectly, and so on. The chart would show, at a glance, the primary reasons for returns, so a bookstore owner could focus on those issues. IDG In a Pareto chart, or sorted histogram, a rising line represents the cumulative total percentage of the items being measured. This chart, like a histogram, shows frequencies within a data set but provides for a deeper analysis than a histogram. For example, in a bookstore it could show the distribution of prices of different genres of books. In the example shown here, each "box" represents the first to third quartile of prices for books in that genre, while the "whiskers" the lines extending up and down from the box show the upper and lower range of prices. Outliers that are priced outside the whiskers are shown as dots, the median price for each genre is shown with a horizontal line across the box, and the mean price is shown with an x. How to use the new Pareto, Histogram, and Waterfall formats. When you collaborate with others live, everyone with access to a document can work on it simultaneously, with everyone seeing what everyone else does as they edit. But Excel was left out in the cold for live collaboration. Only Word, PowerPoint and OneNote had that feature, with Microsoft saying that at some undetermined time, Excel would be given live collaboration. As for collaboration using the desktop version, there is a kludgy way to do it after a fashion, called Simple Sharing. To start, head to Excel Online by going to office. When Excel runs, open the file you want to share. Next, click the Share button at the top right of the screen. A screen pops up over Excel. In it, enter the address of the person with whom you want to share. If you want to share with more than one person, enter multiple addresses. Then type in a note if you want, and click Share. The people you share the document with can edit the document by default. However, you can give them read-only access instead by clicking the "Recipients can edit" link under the Share button and choosing "Recipients can only view" from the drop-down list. On this screen you can also send another to share with others, by clicking the "Invite people" link. Note that your experience with sharing in Excel Online may vary slightly, although the basic steps should be similar. When my editor tested these steps, she clicked the Share button and then chose the Share with People menu option before seeing the pop-up screen. She was also able to select "Can edit" or "Can view" from that initial screen, before sending the invites. To invite more people, she clicked the Share button again and repeated the sequence. Ribbon quick reference guide ] Excel now sends an to all the people with whom you want to collaborate. At this point, they can view the spreadsheet, but not edit it. To edit it, they need to click Edit Workbook and select Edit in Browser. They can then edit the document right in their browser window. Everyone using the document sees the changes that other people make in real time. As they take actions, such as entering data into a cell or creating a chart, their work instantly appears to everyone else. IDG When people collaborate on a spreadsheet, everyone can see the edits everyone else makes. Everyone gets a different color for their cursor. On the upper right of the screen is a list of everyone collaborating on the document. Page 2

3 Chapter 2 : Microsoft Word and Excel Cheat Sheets Bundle TipsTricks Shortcut Keys ebay Move the Cell Cursor in Excel Spreadsheets. Excel offers a wide variety of keystrokes for moving the cell cursor to a new cell. When you use one of these keystrokes, the program automatically scrolls a new part of the worksheet into view, if this is required to move the cell pointer. And this is our Microsoft Excel cheat sheet. Check out my full Excel course on bringyourownlaptop. It allows me to put in either the rows or the columns. That works the same for days of the week. And that will put it to your default currency. Yours might be huge, lots and lots of rows and columns. Normally, just above caps lock, on the left. We want to do a couple of things. I can double click thebottom of any cell. This means, when I scroll down, hey, look at that, stuck at the top. Another handy cheat sheet for working with this type of data. That is the sorting and filtering. Last thing I want to do is something called Flash Fill. Thank you, very much. And Flash Fill does some cool stuff where-- I want to join these two names because at the moment they are separated. And I put it how I want it. And you see, it goes through,and it knows what I mean now, and starts joining them all up. Flash Fill can be used for all sorts of things. It can be used to pull these names apart, as well as putting them together. Just go and find an invoice that looks kind of close to what you want. Check it out on bringyourownlaptop. You can download a PDF with all of these tips we just went through, in a nice printable format where you can stick it up next to your desk. My name is Dan Scott, and I will see you later. Page 3

4 Chapter 3 : The Excel Formula Cheat Sheet for Everyday Use Excel can be tough to use. But you don't need to be a spreadsheet jockey to get the most out of Excel Just follow these three tips. Microsoft Windows may get all the press coverage. Comments Simple Sharing with the desktop version of Excel In March, the desktop version of Excel was given a feature called Simple Sharing, and some industry watchers believed that live collaboration for Excel was finally here. Still, if you often work with others on spreadsheets, you may want to try it out. First you need to prepare a workbook for sharing. This also allows workbook merging. Those are the only services that work with Simple Sharing. After you do that, click the Share icon in the upper-right corner of the workbook. The Share pane appears on the right. At the top of the Share pane, type the addresses of people you want to share the document with in the "Invite people" box, or click the notebook icon to search your contact list for people to invite. In each individual you send out, you can choose only edit or view, and that applies to everyone in the . So to assign different privileges to different people, send them individual s instead of bunching them all in a single . IDG The Share pane lets you share spreadsheets with others. Click image to enlarge. The original itself will be read-only for them. Your collaborators make whatever changes they want in their copy of the worksheet, and save it. You then open your original worksheet, and you can merge the changes in their copy of the worksheet with your original worksheet. Before you can do that, though, you need to take these steps: Click the Customize Quick Access Toolbar icon. On the screen that appears, click More Commands. On the screen that appears, go to the "Choose Commands From" drop-down box, and select "All Commands. Scroll through the list, select Compare and Merge Workbooks, and click the Add button in the middle of the screen. Click the OK button at the bottom of the screen. In the original worksheet you shared, click the Compare and Merge Workbooks icon. When the "Select Files to Merge into Current Workbook" dialog box appears, click the copy of the workbook that the person has made. All the changes made by the other person to the workbook will appear in the original workbook, identified by who made them. You can then decide whether to keep the changes. This shared workbook feature is not new to Excel Only the way to share the workbook itself has changed, by using the Share pane. A small icon of a spreadsheet with a lightning bolt on it appears. For example, you can use the tool to highlight the cells with a value greater than a specific number, get the numerical average for the selected cells, or create a chart on the fly. Forecast Sheet Also new is that you can generate forecasts built on historical data, using the Forecast Sheet function. If, for example, you have a worksheet showing past book sales by date, Forecast Sheet can predict future sales based on past ones. To use the feature, you must be working in a worksheet that has time-based historical data. Put your cursor in one of the data cells, go to the Data tab on the Ribbon and select Forecast Sheet from the Forecast group toward the right. On the screen that appears, you can select various options such as whether to create a line or bar chart and what date the forecast should end. Click the Create button, and a new worksheet will appear showing your historical and predicted data and the forecast chart. Your original worksheet will be unchanged. Formerly known as Power Query, it was made available as a free add-in to Excel and worked only with the PowerPivot features in Excel Professional Plus. You can also use data from public sources including Wikipedia. With it, you can plot geographic and other information on a 3D globe or map. Then click Enable from the box that appears. That turns on the 3D Maps feature. For details on how to work with your data and customize your map, head to the Microsoft tutorial " Get started with 3D Maps. Excel supports plenty of them. And if you really want to go whole-hog with keyboard shortcuts, download our Excel Ribbon quick reference guide, which explores the most useful commands on each Ribbon tab and provides keyboard shortcuts for each. Useful Excel keyboard shortcuts Source: Page 4

5 Chapter 4 : Office Quick Starts - Office Support The Excel Cheat Sheet was created by 30 Media, the publisher of the top-selling guides Excel Basics In 30 Minutes, Google Drive & Docs In 30 Minutes, and Dropbox In 30 Minutes. i30 Media has also published a Google Sheets Cheat Sheet. Microsoft Windows may get all the press coverage, but when you want to get real work done, you turn your attention to the applications that run on it. And if you use spreadsheets, that generally means Excel. The current version is Excel, released in late when the entire Office suite was upgraded. Your copy of Excel may have been purchased as standalone software or as part of an Office subscription. If you need a refresher, see our Excel cheat sheet. The Ribbon is smaller than it was in Excel, the title bar now is now solid green rather than the previous white, and the menu text for the Ribbon File, Home, Insert and so on is now a mix of upperand lowercase rather than all caps. Click image to enlarge. To find out which commands reside on which tabs on the Ribbon, download our Excel Ribbon quick reference. Also see the nifty new Tell Me feature described below. Just as in previous versions of Excel, if you want the Ribbon to go away, press Ctrl-F1. To make it appear again, press Ctrl-F1 and it comes back. And if for some reason that nice green color on the title bar is just too much for you, you can turn it white, gray or black. To make the title bar green again, instead choose the "Colorful" option from the drop-down list. In the "Personalize your copy of Microsoft Office" section, click the down arrow next to Office Theme and pick a color. To see a previous version, click the "Open version" link underneath when someone has saved it, and the older version will appear. Each location now displays its associated address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. Tell Me makes Excel simpler to use Excel has never been the most user-friendly of applications, and it has so many powerful features it can be tough to use. Excel has taken a good-sized step towards making it easier with a new feature called Tell Me, which puts even buried tools in easy reach. To use it, click the "Tell me what you want to do" text, to the right of the View tab on the Ribbon. Keyboard fans can instead press Alt-Q. Then type in a task you want to do, such as "Create a pivot table. More on Smart Lookup below. That makes sure that tasks that you frequently perform are always within easy reach. And it puts tasks you rarely do within easy reach as well. Right-click a cell with a word or group of words in it, and from the menu that appears, select Smart Lookup. When you do that, Excel uses Bing to do a web search on the word or words, and displays definitions, any related Wikipedia entries, and other results from the web in Smart Lookup pane that appears on the right. If you just want a definition of the word, click the Define link in the pane. If you want more information, click the Explore link in the pane. IDG Smart Lookup is handy for finding general information such as definitions of financial terms. For generic terms, such as payback period or ROI, it works well. Once you do so, it will be turned on across all your Office applications. Charts are great for visualizing and presenting data, and for gaining insights from it. If you use the older. Select any to create the chart. IDG Excel includes six new chart types, including waterfall. These are the six new chart types: This chart type creates a hierarchical view of your data, with top-level categories or tree branches shown as rectangles, and with subcategories or sub-branches shown as smaller rectangles grouped inside the larger ones. Thus, you can easily compare the sizes of top-level categories and subcategories in a single view. IDG A treemap chart lets you easily compare top-level categories and subcategories in a single view. This chart type also displays hierarchical data, but in a multi-level pie chart. Each level of the hierarchy is represented by a circle. The innermost circle contains the top-level categories, the next circle out shows subcategories, the circle after that subsubcategories and so on. Sunbursts are best for showing the relationships among categories and subcategories, while treemaps are better at showing the relative sizes of categories and subcategories. IDG A sunburst chart shows hierarchical data such as book categories and subcategories as a multi-level pie chart. This chart type is well-suited for visualizing financial statements. It displays a running total of the positive and negative contributions toward a final net value. IDG A waterfall chart shows a running total of positive and negative contributions, such as revenue and expenses, toward a final net value. This kind of chart shows Page 5

6 frequencies within a data set. It could, for example, show the number of books sold in specific price ranges in a bookstore. IDG Histograms are good for showing frequencies, such as number of books sold at various price points. This chart, also known as a sorted histogram, contains bars as well as a line graph. Values are represented in descending order by bars. The cumulative total percentage of each bar is represented by a rising line. In the bookstore example, each bar could show a reason for a book being returned defective, priced incorrectly, and so on. The chart would show, at a glance, the primary reasons for returns, so a bookstore owner could focus on those issues. IDG In a Pareto chart, or sorted histogram, a rising line represents the cumulative total percentage of the items being measured. This chart, like a histogram, shows frequencies within a data set but provides for a deeper analysis than a histogram. For example, in a bookstore it could show the distribution of prices of different genres of books. In the example shown here, each "box" represents the first to third quartile of prices for books in that genre, while the "whiskers" the lines extending up and down from the box show the upper and lower range of prices. Outliers that are priced outside the whiskers are shown as dots, the median price for each genre is shown with a horizontal line across the box, and the mean price is shown with an x. How to use the new Pareto, Histogram, and Waterfall formats. When you collaborate with others live, everyone with access to a document can work on it simultaneously, with everyone seeing what everyone else does as they edit. But Excel was left out in the cold for live collaboration. Only Word, PowerPoint and OneNote had that feature, with Microsoft saying that at some undetermined time, Excel would be given live collaboration. As for collaboration using the desktop version, there is a kludgy way to do it after a fashion, called Simple Sharing. To start, head to Excel Online by going to office. When Excel runs, open the file you want to share. Next, click the Share button at the top right of the screen. A screen pops up over Excel. In it, enter the address of the person with whom you want to share. If you want to share with more than one person, enter multiple addresses. Then type in a note if you want, and click Share. The people you share the document with can edit the document by default. However, you can give them read-only access instead by clicking the "Recipients can edit" link under the Share button and choosing "Recipients can only view" from the drop-down list. On this screen you can also send another to share with others, by clicking the "Invite people" link. Note that your experience with sharing in Excel Online may vary slightly, although the basic steps should be similar. When my editor tested these steps, she clicked the Share button and then chose the Share with People menu option before seeing the pop-up screen. She was also able to select "Can edit" or "Can view" from that initial screen, before sending the invites. To invite more people, she clicked the Share button again and repeated the sequence. Ribbon quick reference guide ] Excel now sends an to all the people with whom you want to collaborate. At this point, they can view the spreadsheet, but not edit it. To edit it, they need to click Edit Workbook and select Edit in Browser. They can then edit the document right in their browser window. Everyone using the document sees the changes that other people make in real time. As they take actions, such as entering data into a cell or creating a chart, their work instantly appears to everyone else. IDG When people collaborate on a spreadsheet, everyone can see the edits everyone else makes. Everyone gets a different color for their cursor. On the upper right of the screen is a list of everyone collaborating on the document. Page Break Simple Sharing with the desktop version of Excel In March, the desktop version of Excel was given a feature called Simple Sharing, and some industry watchers believed that live collaboration for Excel was finally here. Still, if you often work with others on spreadsheets, you may want to try it out. First you need to prepare a workbook for sharing. This also allows workbook merging. Those are the only services that work with Simple Sharing. After you do that, click the Share icon in the upper-right corner of the workbook. The Share pane appears on the right. At the top of the Share pane, type the addresses of people you want to share the document with in the "Invite people" box, or click the notebook icon to search your contact list for people to invite. In each individual you send out, you can choose only edit or view, and that applies to everyone in the . So to assign different privileges to different people, send them individual s instead of bunching them all in a single . Page 6

7 Chapter 5 : Excel Cheat Sheet & Shortcuts - Tutorial The four-panel Excel Reference & Cheat Sheet contains tips, examples, and screenshots of basic Excel functions and features. This four-panel quick reference is printed on by 11 inch high-quality card stock, perfect for desks, walls, and shelves. March 11, by Brigitta Schwulst There are over four hundred different formulas available in Excel. These built-in formulas make Excel one of the most powerful and most popular spreadsheet applications on the market today. A basic knowledge of the most popular formulas can save you time and effort in your work and personal life. Introducing Excel course from Udemy offers a complete introduction to Excel with video tutorials and step-by-step instructions to help you harness the power of Excel. This cheat sheet contains instructions for some of the most popular formulas available in Excel as well as a guide to cell references and names. There are a number of ways you can reference a cell, range, column, or row in Excel. How you define the cell reference will affect how the formula is applied and copied from one to another. Following shortly is the list of the most common ways to reference a cell in Excel. For more information on the basics of Excel and how to get the most out of this powerful application, sign up for the Excel for beginners course. Relative Cell Reference A relative cell reference refers to the address of a particular cell and that cell reference is automatically adjusted when you copy a formula from one cell to the next. A relative cell reference consists of the address of the cell. Here is a worksheet with relative references: Absolute Cell References To stop Excel changing the row or column reference when you copy a formula, you can use absolute cell references in your formulas instead of relative references. To create an absolute reference for an entire cell, you need to add absolute references to both the column and row: If you need to add up numbers, keep track of sales, or create a personal financial budget then Excel should be your go to application. Here are the most commonly used mathematical functions you may need. For comprehensive video tutorials that will teach you to harness the power of Excel in your business, sign up for the popular Excel for Business â Learn Excel Online course. The SUM function The sum function allows you to add up columns or rows of numbers. The SUM function can be used for columns of data. To sum an entire column or row of data you need to specify the range as column: You can also use your mouse to select specific cells by holding down the CNTRL key and then selecting the individual cells you want to add together. The count function only counts cells containing a number value, not text. The formula to count the number of items in a range would look like this: The MAX Function If you want to find the largest number in a range, column or row, then you can use the MAX function to find the largest number quickly. The MAX formula to find the largest number in a range of columns would look like this: To use the SUMIF function, you need to select the range of numbers you want to add together as well as specifying the conditions that must be met. The Excel Formulas course from Udemy is a great resource for learning how to apply various formulas to your worksheets. Criteria specifies what criteria must be met to be considered part of the sum. So if you want to sum all the number in the range A1: A20 if the numbers are greater than 20 then the formula would look like this: Here are some great courses and resources that will help you learn to harness the power of the application: Chapter 6 : Excel Cheat Sheet (printed) Download the Excel Reference & Cheat Sheet using our secure order form!this handy, 4-page reference and cheat sheet contains top tips and easy-to-read annotated screenshots of Microsoft Excel Chapter 7 : Cheatsheet - Excel Functions & Keyboard Shortcuts Excel reference EXCEL FUNCTIONS AND FORMULAS FORMULAS Excel formulas perform computations on the data in a spreadsheet. They can be entered into any cell in the spreadsheet. All formulas start with an equal sign (=). Page 7

8 Chapter 8 : Keyboard shortcuts in Excel for Mac - Excel for Mac Excel Keyboard Shortcuts Cheatsheet sheet in a workbook. Select the current and pre-vious sheet in a workbook. Extend the selection of cells by one cell. Chapter 9 : The Printable Excel Cheat Sheet - College Degree Search Download my Excel workbook where I have listed + common Microsoft Excel Formulas and Functions Cheat Sheet for your daily use. Without Formulas, Microsoft Excel is just like a word processor. These are Excel formulas and functions that give life to the world's most popular spreadsheet program. Page 8