More Skills 11 Export Queries to Other File Formats
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- Rodger Snow
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1 = CHAPTER 2 Access More Skills 11 Export Queries to Other File Formats Data from a table or query can be exported into file formats that are opened with other applications such as Excel and Internet Explorer. To complete this project, you will need the following file: a02_results You will save your files as: Lastname_Firstname_a02_Results_Excel Lastname_Firstname_a02_Results_HTML 1. Start Access, and then open a02_results. Save the database in your Access Chapter 2 folder as Lastname_Firstname_a02_Results If necessary, enable the content. 2. Open the 2012 DNF query datasheet and then change the name of the first racer from Lavette and Hoyle to your own first and last names. 3. Switch to Design view. In the Year column Criteria box, type 2012 In the Run Time column Criteria box, type Is Null Compare your screen with Figure 1. Null means that the field is empty and has no value. The Is Null operator returns records when that field has no value. Is Null operator Figure 1 Manage Datasheets and Create Queries Microsoft Access Chapter 2 More Skills: SKILL 11 Page 1 of 5
2 4. Save, and then Run the query to display the 19 racers who did not finish DNF. 5. Close the query. In the Navigation Pane, be sure that the 2012 DNF query is still selected. On the External Data tab, in the Export group, click the Excel button. 6. In the Export - Excel Spreadsheet dialog box, click the File format arrow, and then compare your screen with Figure 2. You can save a query in four different Excel file formats. Export - Excel Spreadsheet dialog box Excel file formats Figure 2 Manage Datasheets and Create Queries Microsoft Access Chapter 2 More Skills: SKILL 11 Page 2 of 5
3 7. Click a blank area of the dialog box, and then click the Browse button. In the File Save dialog box, navigate to your Access Chapter 2 folder, name the file Lastname_Firstname_ a02_results_excel and then click Save. 8. In the Export - Excel Spreadsheet dialog box, select the Export data with formatting and layout check box, and then select the Open the destination file after the export operation is complete check box, as shown in Figure 3. Access Chapter 2 folder selected Two export options selected Figure 3 Manage Datasheets and Create Queries Microsoft Access Chapter 2 More Skills: SKILL 11 Page 3 of 5
4 9. Click OK. Wait a few seconds for the data to display in Excel, and then compare your screen with Figure 4. Query exported to Excel 10. If your instructor asks you to print your work, print the worksheet. 11. Exit Excel. In the Export - Excel Spreadsheet dialog box, click the Close button. Figure In the Navigation Pane, be sure that the 2012 DNF query is still selected. On the External Data tab, in the Export group, click the More button. In the list of file types, click HTML Document. An HTML document is a text file with instructions for displaying its content in a web browser. When the file is placed on a web server, the web page can be viewed by others on the Internet. 13. In the Export - HTML Document dialog box, click the Browse button. In the File Save dialog box, navigate to your Access Chapter 2 folder. Name the file Lastname_Firstname_ a02_results_html and then click Save. 14. In the Export - HTML Document dialog box, select the Export data with formatting and layout check box. Select the Open the destination file after the export operation is complete check box, and then click OK. 15. In the displayed HTML Output Options dialog box, click OK. Manage Datasheets and Create Queries Microsoft Access Chapter 2 More Skills: SKILL 11 Page 4 of 5
5 16. Wait a few seconds for the report to display in Internet Explorer or another web browser. If necessary, maximize the browser window. Compare your screen with Figure 5. Query opened in web browser Figure If your instructor asks you to print your work, click the Print button, and then print the web page. 18. Close Internet Explorer. Close the Export - HTML Document dialog box, and then Exit Access. Submit your printouts or files as directed by your instructor. You have completed More Skills 11 Manage Datasheets and Create Queries Microsoft Access Chapter 2 More Skills: SKILL 11 Page 5 of 5
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