What is EditGrid? - 1

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1 What is EditGrid? EditGrid ( is a online spreadsheet that allows you to easily share and collaborate with other web users. Its a fast and efficient way to use spreadsheets in an online or distance learning environment. EditGrid's personal accounts are free. More that Spreadsheets What sets EditGrid apart from the other online spreadsheets such as Zoho ( and and Google Docs ( is its advanced feature set and its unique blend of publishing and sharing options. Like Excel, Just in the Browser If you are familiar with Microsoft Excel, you already know how to use EditGrid. Many Excel features, including sorting, charts, auto-fill, cell border, number formatting, cell formatting, import, export, freeze pane, text overflow, auto-fit row/column size, word warp, and cell comments, all work the same in EditGrid as they do in Excel with the exact same keyboard shortcuts. Advanced features such as auto-sort, cell comments and named ranges work as well. Collaborate Since EditGrid exists online, multiple users can edit a spreadsheet simultaneously, with changes synchronized in real-time to all other users opening the same spreadsheet. Co-editors are always working on the latest version. With EditGrid's live chat feature, you can instant-message with your colleagues on-the-spot -- no need to switch to another application in order to discuss changes. To Open the chat widow, simply click on the users message on the status bar. What is EditGrid? - 1

2 Creating an Account To get started using EditGrid, You will need setup an account. Go to or click on the "Sign-Up" tab from the the EditGrid homepage Sign-up for a Personal Account Click the Sign-Up Button to Create a Personal Account. Create Username and and Password Enter your personal information and create a username and password. You will use this info every time you use EditGrid. Creating an Account - 1

3 The EditGrid Workspace After signing in to EditGrid, you are directed to the EditGrid Workspace. The workspace is the central hub of EditGrid and allows you to manage all of your spreadsheets. You can add or change privacy settings, tag spreadsheets with descriptions Workspace Overview (1) The left sidebar controls the file browsing capabilities. In addition to the All/Active/Archived spreadsheet views, a tag-list and owner-list view (sorted alphabetically) can also be found. If you have tagged a keyword with your spreadsheets, you can locate it quickly by clicking on the tag. Likewise, if you are working with your collaborators, you can access the those spreadsheets by clicking on the owner in the owner-list. (2) The filter function is perfect for locating any spreadsheet in your workspace. If you know the name of the spreadsheet or partial name of the spreadsheet you need access to, type it in the filter box and will display matching results in the books list. Drop-Down Options Selecting the drop-down arrow (3) gives you an array of options for an individual sheet. From here you can rename, share, and download the spreadsheet to your computer as an excel or.csv file The EditGrid Workspace - 1

4 Uploading Spreadsheets No need to re-create the Wheel. If you already have spreadsheets you have created using Microsoft Excel, you don't have to start from scratch. EditGrid can import spreadsheets from/to many popular spreadsheet file formats, including Microsoft Excel (.xls), OpenDocument (.ods), OpenOffice.org (.sxc), CSV (.csv), and many others. To upload your existing spreadsheets, click the "Upload/Create" (1) button on the home page or select "Upload" (2) from the My Spreadsheets Tab Hit Browse to select a file to upload. In the Upload Dialog box you can set the initial security setting for your file. Select "Upload multiple files" (3) if you wish you upload more than one file at a time You are able to upload up to files at a time. Click "Upload" (4) when you have chosen your files and are ready to being uploading Uploading Spreadsheets - 1

5 Privacy Settings EditGrid allows a wide array of privacy settings to give you precise control over the access students or other EditGrid users have to your spreadsheets. Control Access To adjust the privacy settings, open your EditGrid spreadsheet and in the EditGrid menu: * Click Share --> Share to Public... > * Choose the above permission setting to apply There are six permission settings you can apply to your spreadsheet. They are: (1) Private -- Public Users have no access to the spreadsheet (2) Public Read-only -- Public Users can read and view the spreadsheet but cannot make changes (3) Public Read/Write -- Public Users can read and write to the spreadsheet (4) Protected Read-only -- Public users can view the spreadsheet with a valid password, but cannot make changes (5) Protected Read and Write -- Public users need a valid password in order to view and make changes (6) Read and Protected Write -- Public users can see the spreadsheet but may only edit the spreadsheet when a valid password is provided Privacy Settings can can also be made by choosing your spreadsheet in your My Workspace and click on the icon and choose Share --> Share with Public. Privacy Settings - 1

6 Choose a Password When a password protected privacy is selected, a dialog popup window will appear. Type the password twice and share with students you wish to have access to the spreadsheet. Protected Spreadsheet Users/Students will need the password in order to access the spreadsheet Cell/Range Lock Even if you allow unlimited read/write access to other users, you can still restrict access to a portion of the spreadsheet If you'd like to prevent others from modifying certain regions (e.g. regions populated by formulas) of shared spreadsheets, you can lock it. To lock cells, select the cell or range and the select " Cell/Range Lock" ---> "Apply Cell/Range Lock" From the Collaborate Menu. Privacy Settings - 2

7 Publishing in Blackboard A real benefit of EditGrid is ability to cross-publish your spreadsheets into websites, blogs, or content management systems. This functionality allows you to publish your spreadsheet directly into Blackboard. Create a Widget To publish a a spreadsheet into Blackboard, you first need to create a widget of your spreadsheet Click "Publish " --> :Widgets" --> and choose the widget type. EditGrid offers three varieties of widgets. (1) HTML table -- An HTML table widget is a static view which is faster to load and update on reload. (2) Mini-EditGrid -- A Mini-EditGrid is a dynamic grid also receiving real-time updates from EditGrid. (3) Calculator -- A Calculator widget allows editing your spreadsheets in your blog/website without saving changes to the original. This is the ideal format if you want students to use the students to experiment with the spreadsheet but don't want those modifications to carry over to your master spreadsheet Finalize the Widget To modify widget size, type in the desired dimensions. Dimensions may be stated in absolute pixel sizes (px) or as a percentage(% ) of available screen real estate available to the widget. Click advanced options for more options, if necessary. The advance options let you control the appearance of the sheet and control which toolbars (status bar, formula bar, etc) appear in the embedded sheet. Copy the code. High light the code and enter "ctrl-c" for pc users, "apple-c" for mac users Publishing in Blackboard - 1

8 Find the Content Area in Blackboard Go to your course in Blackboard and find the content area or module that you want to place the spreadsheet in. Enter the the Editing section for that module. Note: Before you paste the embed code, you must enter the HTML editing mode of the Text Box. Select "<>" to enter html editing. They look like a greater than and less sign facing each other. Enter HTML Editing Mode Once you are in HTML editing mode, paste the code into the text box. Type "ctrl-p" if you are on a pc or "apple-p" if you are on a mac. After pasting the code, select "Submit" and then "Ok" to finalize the embedding and exit the editing tool. Student View Password-Protected If the spreadsheet was password protected, students be asked for the password when they try to view the spreadsheet. Publishing in Blackboard - 2

9 Embedded Spreadsheet Once the password has been entered, students can view and edit the spreadsheet based the privacy settings that have been set-up. If the student has signed up with EditGrid and has an active account. They may login and have access to the chat tool. Publishing in Blackboard - 3

10 Using Remote Data Since EditGrid is a web app, it s easy to setup cells that retrieve data directly from the Internet. With EditGrid's remote data you can retrieve real-time data such as stock quotes, foreign exchange rates and other web data. Remote data are provided through spreadsheet functions, e.g. =ystock("aapl","price"). Below are are examples of some of the business and finance data packs that are available via EditGrid: Yahoo! Finance Using Remote Data - 1

11 Thomson Reuters CrunchBase Using Remote Data - 2

12 CIA World Factbook For More Information on Remote Data Formulas in EditGrid: Image Data Using Remote Data - 3

13 Data is more than just raw numbers. Images are also apart of EditGrid's Remote Data Functionality The image above shows a stock chart of Google over the past two years. This chart is dynamically generated and will update automatically to reflect Google's stock performance. Using Remote Data - 4

14 Excel Add-In EditGrid Excel Plus Power-up your Excel! EditGrid Excel Plus is a windows plugin for Microsoft Excel that brings the power of EditGrid to your desktop. After installing the plugin, your Excel spreadsheets can now access EditGrid's versatile feature set and real-time data capabilities. Features: Open -- Open your EditGrid workbooks in Excel. Save -- Save your EditGrid workbook opened in Excel to EditGrid. Publish -- Publish data from Excel to EditGrid with one click. Subscribe-- Subscribe to an EditGrid worksheet and receive real-time update in Excel when the online workbook changes. Synchronize -- Excel and EditGird real-time update each other. Benefits Bring in real-time data in Excel Bring real-time data like user edits and remote stock quotes right to Excel. Publish data to EditGrid directly from Excel Aggregate your data with Excel and publish it directly to EditGrid without going through the cumbersome upload process. Then use EditGrid's extensive publishing features to distribute your data online as you see fit. Excel Add-In - 1

15 Access and edit your spreadsheets offline Download your workbooks, edit them offline in Excel and save it back to EditGrid when you're back online. Get the best of both EditGrid and Excel Let EditGrid works hand-in-hand with other plugins or macros installed onto your Excel and get the best of both worlds. Greater flexibility & enhanced productivity Don't let a slow internet connection or older browser (e.g. IE 6) get in the way of your work, you can leverage EditGrid functionalities directly in Excel Excel Add-In - 2

16 iphone Capability EditGrid is also available for iphone users Being compatible with Safari, iphone's default browser, EditGrid iphone Edition beta offers you simplified page flow and workspace, plus tuned browsing and scrolling experience. Benefits? Data access anytime anyplace Keep yourself updated. Monitor your project progress and all your critical spreadsheets etc., in real-time Become more productive with your iphone Next Step? Visit iphone.editgrid.com with your iphone now With your iphone, register an account or log in your existing EditGrid account iphone Capability - 1