GOOGLE SHEETS TUTORIAL

Transcription

1 GOOGLE SHEETS TUTORIAL STM TRAINING PROGRAM BY BREANA NARINE (Instructional Design Assistant)

2 Google Sheets Tutorial Google Sheet is an online service provided by Google where you are able to create new spreadsheets or edit already existing spreadsheets. Google Sheets also has the ability to create graphs, projects and task lists. Multiple people are able to modify Google Sheets at the same time so it can be a utilized as a collaborative tool. 1) To start with Google Sheets, you can either create a completely blank new document or import one of the documents you already have stored that you wish to work on. If you want to work on a new document, you will find a button to create a new spreadsheet on the bottom right hand corner of your screen. You can also open Google Sheets through Google Drive: Google Sheets also gives you the option to work on an already existing spreadsheet: Go to Google Drive 1. Click New then click File Upload.

3 2. Choose the spreadsheet from your computer to upload it to Drive. 3. In Drive, right-click the spreadsheet you want to convert. 4. Select Open with and choose Google Sheets. 2) Entering information into Google Sheets 1. You can click on Untitled spreadsheet to rename your Google Sheets document. 2. You can interact with any cell by clicking on it and typing or pasting any information into the cell. 3. You can hit insert near the top of the sheet to be able to add content such as charts, images, links and functions.

4 3) Customizing format and fonts 4) Using columns, rows and cells 1. Add rows, columns, and cells by selecting a cell or block of cells. Then, on the

5 menu bar, click Insert and choose where to add the row, column, or cells. 2. Delete or hide rows and columns by right-clicking the row number or column letter and select Delete or Hide. 3. Delete a cell or a block of cells by selecting the cells you want to delete. Click Edit then click Delete cells and shift up, or Edit then click Delete cells and shift left. 4. Move rows and columns by clicking the row number or column letter to select it. Then, drag it to a new location. 5. Freeze header rows and columns. You can keep some data in the same place as you scroll through the rest of your spreadsheet. On the menu bar, click View then click Freeze and choose an option. 5) Working with multiple spreadsheets Add a sheet by scrolling down at the bottom of your spreadsheet, click the Add sheet button to add another sheet. Delete or copy a sheet by opening the sheet. Then, at the bottom of your spreadsheet, on the sheet s tab, click the Down arrow, and select Delete or Duplicate.

6 6) Sharing and collaborating Share a file you own or can edit: 1. Open the file you want to share. 2. Click Share. 3. Enter the addresses you want to share with. 4. Choose what kind of access you want to give people: Can edit: Collaborators can add and edit content, and add comments. Can comment: Collaborators can add comments, but not edit content. Can view: Collaborators can view the file, but not edit content or add comments. 5. Click Send.

7 Everyone you shared with will receive an with a link to the spreadsheet. 7) Adding comments and replies If team members aren t available to collaborate in real time, leave feedback and questions for them to see later. 1. Select a cell. 2. In the toolbar, click Insert comment. 3. Add your notes and click Comment. If a comment is important for a specific collaborator to see, enter + followed by their address. They ll get an with your comment, along with a link to the spreadsheet. They can then reply to your comment to answer questions or start a discussion. When you re done with a comment, click Resolve. 8) Printing and Downloading Print your spreadsheet To print your spreadsheet, click File then Print or click Print. You can choose which sheets to print, what features to include, and which layout you want.

8 Download versions in other formats: To download your spreadsheet so you can open it in other programs, click File then click Download as and choose one of the following formats: Microsoft Excel (.xlsx) OpenDocument format (.odt) Adobe PDF document (.pdf) Comma-separated values (.csv) Tab-separated values (.tsv) Web page (.zip) 9) Making a copy in Sheets To make a copy of your spreadsheet, click File then click Make a copy. You can rename the copy, change where you save it in Drive, and optionally share it with the same collaborators.

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