Business Intelligence Reporting User Guide. American University s Executive Dashboard
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1 American University s Executive Dashboard
2 Accessing BI Reporting Log on to the myau.american.edu Portal, then expand the TECHNOLOGY link under Personalized links. Select BI REPORTING. Access to view this link is restricted to those granted the security class. BI Reporting 2
3 The BI Window 3
4 The BI Window The BI Window consists of four interactive dashboards that contain multiple zones: The Executive Dashboard (default view) The Admissions Dashboard The Finance Dashboard The Enrollment Dashboard 4
5 The BI Toolbar The BI Toolbar provides options to navigate through the zones, adjust the display mode, print, and export data. The recommended screen display to view a six zone display is 75%. Print Screen Display Restore Normal Screen Mode Navigation Buttons View Mode Buttons Export Button Refresh 5
6 The BI Toolbar BI contains three modes from which you can view screen data. Flash (default) Interactive View Mode (dynamic HTML) Interactive Mode View Mode Flash Mode The Flash mode allows for enhanced graphics 6
7 The BI Toolbar The PRINT button,, allows you to print either the Current Layout, or All Layouts on the BI Dashboard. BI will print in PDF format and will automatically format the dashboard to fit on the page. Automatically formats to page 7
8 The BI Toolbar You can export a Dashboard view to Excel, or in PDF, HTML or Flash format by selecting the EXPORT drop-down,. Select either Current Layout or All Layouts. Click OK. You will see this screen while the export loads. 8
9 The BI Toolbar You may receive a message asking you to allow the file to be downloaded. Click OPEN, then confirm that you wish to open this file. 9
10 The BI Toolbar Sample Export to Excel 10
11 The Executive Dashboard The Executive Dashboard contains six zones: Retention and Graduation Enrolled Students Demographics Campus Population Endowment Value in Millions of Dollars Workforce 11
12 The Executive Dashboard The Retention and Graduation Zone contains two views: Retention and Graduation Retention Detail (Displayed in Grid or Graph view) Each Zone will display the Data Source and Refresh Schedule 12
13 The Executive Dashboard The Enrolled Students Zone contains a Chart view and a Graph view. You may switch between Chart and Graph views by using the mouse-over button. There is also a mouse-over button on the Chart view that allows you to sort the chart information. Mouse-over button. Sort button 13
14 The Executive Dashboard The Demographics Zone contains two views, both of which include a Chart view and a Graph view. You may switch between Chart and Graph views by using the mouse-over button. There is also a mouse-over button on the Chart view that allows you to sort the chart information. Mouse-over button. 14
15 The Executive Dashboard The Campus Population Zone contains two views: The Student Calculation view contains a Chart, Graph, and Sort function mouse-over button. The Students By Academic view only contains a Sort button. 15
16 The Executive Dashboard The Endowment Value in Millions of Dollars Zone contains a Chart, Graph, and Sort function mouse-over button. 16
17 The Executive Dashboard The Workforce Zone contains three views, all with a Chart, Graph, and Sort function mouse-over button. Full-time Employees by Division Faculty by School Full-time Adjuncts by School 17
18 The Admissions Dashboard The Admissions Dashboard contains four zones: Freshmen Dashboard Admissions Dashboard (Five term comparison by school) Default View: Applications Fall Freshman Early Decision Dashboard Admissions Dashboard (Five term comparison by school) Default View: Applications The Admissions Dashboard also contains a AWI Admissions Snapshot link, which opens the Admissions Snapshot reports in a new window. 18
19 The Admissions Dashboard The Freshman Dashboard contains two main views: Admits and Conversion (Deposit/Enroll) and Freshman SAT/GPA each with several viewing options. Mouse-over button. View Selector Deposit/Enroll Conversion Button 19
20 The Admissions Dashboard The first Admissions Dashboard view defaults to the Applicants view for Fall Semester Freshman. You have multiple data viewing options. You may click the PROSPECTS link to open a new window which displays the Admissions Prospects Dashboard. Prospects Mouse-over button. Mouse-over to display data View Selector 20
21 The Admissions Dashboard The second Admissions Dashboard view defaults to the Admits view, but is otherwise identical to the first Admissions Dashboard. Admits view 21
22 The Admissions Dashboard The Fall, Freshman Early Decision Dashboard is a graph-only view with sorting capability. There are three viewing options: Applicant, Admit, and Deposit. Mouse-over button. View options Key Dates 22
23 The Finance Dashboard The Finance Dashboard contains four zones: Revenue: Budget vs. Actual Expenses: Budget vs. Actual Tuition Revenue Detail: Single Term Tuition Revenue Detail: Last Five Years The Finance Dashboard also contains a Financial Reports link, which opens the Revenue and Expenditure Performance by Category reports in a new window. 23
24 The Finance Dashboard The Revenue - Budget vs. Actual view contains the option of a Grid or Graph display. You may also mouse-over to display data on the graph. Mouse-over to display data 24
25 The Finance Dashboard The Expenses - Budget vs. Actual view contains the option of a Grid or Graph display. You may also mouse-over to display data on the graph. Mouseover to display data 25
26 The Finance Dashboard The Tuition Revenue Detail view contains the option of a Grid or Graph display. You may select a term to view data going back to Fall Select a Term 26
27 The Finance Dashboard The Tuition Revenue - Last 5 Years view contains the option of a Grid or Graph display, and two view options: Fiscal Year Final Revenue and YTD Revenue. You may select the Fall, Spring, or Summer term. Select a Term Mouseover to display data 27
28 The Enrollment Dashboard The Enrollment Dashboard contains four zones: Enrollment Heads Enrollment Credits Enrollment Five Year Count Enrollment by School 28
29 The Enrollment Dashboard The Enrollment Heads and Enrollment Credit views are driven by the Term selection. You may view data going back to Fall Both the Enrollment Heads and Enrollment Credits have Grid and Graph view options. Select Term 29
30 The Enrollment Dashboard The Enrollment Five-Year Count is driven by the selection of the Fall, Spring, or Summer Term. You may select a Grid or Graph view option. Select Term Mouseover to display data 30
31 The Enrollment Dashboard The Enrollment by School view is also driven by Term selection. You may select a term to view data going back to Fall You may select a Grid or Graph view option. Select Term Mouseover to display data 31
32 Index Accessing BI Reporting...2 The BI Window...3 The BI Toolbar...5 Print...7 Export...8 The Executive Dashboard...11 Retention and Graduation...12 Enrolled Students Demographics...14 Campus Population Endowment Value in Millions of Dollars...16 Workforce...17 The Finance Dashboard Revenue: Budget vs. Actual...24 Expenses: Budget vs. Actual Tuition Revenue Detail: Single Term Tuition Revenue Detail: Last Five Years...27 The Enrollment Dashboard Enrollment Heads Enrollment Credits Enrollment Five Year Count...30 Enrollment by School The Admissions Dashboard Freshmen Dashboard Admissions Dashboard (Applicants)...20 Admissions Dashboard (Admits) Fall Freshman Early Decision
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