Attendance Verification Process Workbook. Office of Information and Instructional Technology

Transcription

1 Attendance Verification Process Workbook and Instructional Technology December 2009

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3 Table of Contents Table of Contents Attendance Verification Process Introduction... 1 Purpose... 1 Target Audience... 1 Section 1: Set up Validation and Rules... 2 Section 2: Executing the Attendance Verification Process Parameters for ZHRNOSH process Section 3: Viewing Files zhrnosh.lis Audit mode: zhrnosh.lis Update mode: zhrnosh.log Section 4: Verifying results Page iii Attendance Verification Process December 2009

4 Table of Contents This page left blank to facilitate front/back printing. Page iv Attendance Verification Process December 2009

5 Introduction Purpose Attendance Verification Process Introduction USG campuses have requested a Georgia enhancement for an online Attendance Verification procedure. Based on Faculty self-service Attendance Verification enhancement, the Attendance Verification process (ZHRNOSH) will produce a list of students marked as not attending based on selected job submission parameters. In update mode, the process will drop the student from the class roster and the Attendance Verification webpage based on selected job submission parameters. The process output will display a student s id and name, term code, CRN information, part of term code, and message for each student. Target Audience This workbook is for faculty and instructors who maintain student enrollment records. Page 1 Attendance Verification Process December 2009

6 Section 1: Set Up Validation and Rules Section 1: Set up Validation and Rules Step 1: Create or update course registration status code(s) using the Course Registration Status Code Validation Form (STVRSTS). Example: Course Registration Status Code Validation Form (STVRSTS) Page 2 Attendance Verification Process December 2009

7 Section 1: Set Up Validation and Rules Step 2: Create or update multiple Part of Term codes (i.e.: 1, 2, 3) that have different START and END dates for one semester in Banner using the Course Registration Status Form (SFARSTS). Example: Course Registration Status Form (SFARSTS) Page 3 Attendance Verification Process December 2009

8 Section 1: Set Up Validation and Rules Step 3: Create Banner Courses Create or update course reference numbers (CRN) for each Part of Term created in SFARSTS the semester in Banner. Example: Schedule Form (SSASECT) Part of Term 1 Part of Term 2 Page 4 Attendance Verification Process December 2009

9 Section 1: Set Up Validation and Rules Step 4: Register student for courses Register student(s) for more than one part of term for the same semester using the Student Course Registration Form (SFAREGS). Example: Student Course Registration Form (SFAREGS) Page 5 Attendance Verification Process December 2009

10 Section 1: Set Up Validation and Rules Step 5: Assign Advisor (Optional) Assign faculty as instructor for the specified student. Example: Multiple Advisors Form (SGAADVR) Page 6 Attendance Verification Process December 2009

11 Section 1: Set Up Validation and Rules Step 6: Log into Self-service for Faculty & Advisor As a faculty and/or advisor, log into self-service Banner to mark student(s) as not attending via the Attendance Verification enhancement. Click Here Enter Term Code Page 7 Attendance Verification Process December 2009

12 Section 1: Set Up Validation and Rules As a Faculty member, select CRN. Place a checkmark to drop student from course. Page 8 Attendance Verification Process December 2009

13 Section 1: Set Up Validation and Rules Click the Submit button to save the record. Page 9 Attendance Verification Process December 2009

14 Section 1: Set Up Validation and Rules Step 7: Verify dropped student Before running the ZHRNOSH process in Update mode, verify students marked as not attending from self-service appear on the Attendance Verification Form (ZHANOSH). Example: Attendance Verification Form (ZHANOSH) Page 10 Attendance Verification Process December 2009

15 Section 2: Executing the Attendance Verification Process Section 2: Executing the Attendance Verification Process The Attendance Verification process (ZHRNOSH) updates student class registration for students marked as not attending by instructors on the Attendance Verification webpage. It produces a list of these students and the associated classes. The report includes the student id, name, term code, CRN information, and a message for each student. Parameters for ZHRNOSH process No Name Required Description/Instructions 01 Process Term Yes Term to be processed (e.g.: ) Default Values 02 Part of Term Code Yes Enter a specific P-O-T from SFARSTS or % for all P-O-T 03 Enter Drop/Withdrawal Code Yes Updates course registration status code on SFAREGS 04 Run Mode Yes Enter A for Audit Mode or U for Update Mode Page 11 Attendance Verification Process December 2009

16 Section 3: Viewing Files Section 3: Viewing Files The ZHRNOSH process will produce three files (zhrnosh.lis, zhrnosh.log, and zhrnosh.pdf). Verify that the.lis and/or.pdf files produce a list of the student(s) marked as not attending for the selected term and part of term via the Attendance Verification self-service enhancement. zhrnosh.lis Audit mode: zhrnosh.lis Update mode: Page 12 Attendance Verification Process December 2009

17 Section 4: Verifying results View the.log to verify the process completed successfully. zhrnosh.log Page 13 Attendance Verification Process December 2009

18 Section 4: Verifying results Section 4: Verifying results After running the ZHRNOSH process in Update mode, verify the student s course registration status code was updated in SFAREGS Example: Student Course Registration Form (SFAREGS) Page 14 Attendance Verification Process December 2009