Introduction Each exhibitor (main contact) will be sent an email that includes the username and password to begin the exhibitor registration process. Note: The main contact for your stand should be the only person allowed to enter in booth names. If the main contact has forgotten their username and password please contact: EWEA 2013 Registration Secretariat Tel: +31 10 752 77 88 Email: registration@eweaevents.org Hours of operation: 8:00 18:00 CET Exhibition Registration Account The Exhibitor registration account will: indicate how many free conference passes and free exhibitor staff passes you are entitled to receive according to the size of your stand allow you to allocate these free passes allow you to upgrade exhibitor staff passes during registration process allow you to order additional exhibitor staff passes and conference delegate passes allow you to make name changes in your passes till indicated deadline Getting Started Access exhibitor registration website via EWEA 2013 Exhibitor Zone: http://www.ewea.org/annual2013/exhibition/exhibitor-zone/ Login Page 1) Enter your username and password (sent to Main Contact via email) 2) Enter your Password 3) Click the Login button Enter login information sent to main contact via email 1 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Select Registration button in your Exhibitor Zone page Website Sections In addition to registration, there are several tabs in the exhibitor registration website that provide additional information and functionality. Sections of the exhibitor website include: Exhibitor Registration Here you will find your registration account. It allows the main contact to allocate free passes and register exhibitor staff, as well as colleagues who participate in the conference. Deadlines This tab provides an overview of all deadlines related to the registration. Badge Pickup Here you can select the type of badge pickup you prefer. Exhibition Visitor Invitations This tab allows you to send personalised exhibition visitor invitations with unique registration links to your clients. Here you will be able to check which of your clients already registered with your invitation and you can deny unwanted registration How to Register Lead retrieval Here you can order your lead retrieval device; LeadMobile or LeadKey to help you collect all your leads more efficiently and increase your ROI (Return on Investment of your stand). 2 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Exhibitor Registration Account The exhibitor registration account provides information about free passes and the ability to register stand staff and delegates. Free passes overview for staff and conference delegates Registration form links Registrant List with option to view badge, name edit and email confirmation Export Registrant List Registration Overview 3 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Register Stand Staff Step 1: Name & Address 1) Click the Allocate your free exhibitor staff passes to open the four step stand registration form. 2) Enter the stand registrant s information in the form. Required fields are shown in blue and bold text. 3) Click the Add Exhibitor button to continue. Complete form fields for each member of your staff Add Exhibitor button 4 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Step 1b: Additional Information An optional page for requesting a Visa letter for foreign visitors is inserted after page one. 1) Fill out the form fields only if a Visa letter is required for the current stand staff registrant. 2) Click the Continue Registration button whether you filled out the Visa letter form or not. Link for additional VISA information Continue Registration button Step 2: Package Selection 1) Select the Exhibit Staff Pass item by clicking the checkbox. 2) Click the Continue Registration. Exhibit Staff Pass item Continue Registration button 5 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Step 2b: Package Selection Additional Items Additional items can be added to the registration on a second package selection page. 1) Select additional items by clicking the checkbox beside the item. 2) Click the Continue Registration button. Additional package items Continue Registration button 6 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Step 3: Confirmation Page The confirmation page displays the contact, demographic and item selection information for the registrant. 1) Review the information and click the links provided on the page to edit the information. If you decide now to add networking opportunities to registration you can still do it. 2) Click Continue Registration button. Contact Information Edit Packages link Continue Registration button Step 3b: Select Payment Type Page The Select Payment page appears if items with a cost were selected on the Packages page. This page does not appear if there is no balance due for the current registration record. 1) Choose a payment method by clicking either the Pay by Credit Card or Pay by Bank Transfer button. a. If you select credit card payment, you will receive separate invoice only for this registration b. If you select bank transfer payment, you will receive invoice after the indicate dates for the sum of registrations with this type of payment Payment choice buttons 7 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Step 4: Payment Page Credit Card Example The Payment Page takes a secure online payment for the registration record. This page does not appear if no payment is required. 1) Enter the payment information into the credit card fields. 2) Enter the invoicing information for the cardholder. 3) Enter an optional email address to have a copy of the receipt sent to additional recipient. 4) Read the terms and conditions and click the Accept radio button if you agree to the terms. 5) Slide the blue button from left to right in order to expose the Continue Registration button. 6) Click the Continue Registration button to complete registration. 7) If you decide to change the method of payment click on Go back and choose another payment option button Credit Card Information Invoicing information Additional email address for receipt Terms and conditions Acceptance of terms radio button Finish Registration slider 8 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Complete Registration The final page of the process confirms that the stand staff member was successfully added. 1) Click the Return to Main Menu of your exhibitor registration account text link. Return to Main Menu link Deadlines The Deadline page lists important dates and deliverables for exhibitors. 9 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Badge Pickup Use the Badge Pickup tab to select the pickup option of your preference. 1) Use the radio buttons to select either Individual or Group badge pick-up. 2) IF YOU CHOSE GROUP PICKUP, enter the day and name of the person to pick-up all the group s badges. 3) Click the Save button. Pickup choice selection Save button 10 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Exhibition Visitor Invitations Send personal invitations to prospects and clients using a pre-programmed invitation message that is automatically linked to your unique registration code. Once attendees have registered using your unique link, you will have real-time access to these registrations, allowing you to set appointments, make special offers, and start qualifying your leads. Return to this page to review your registrant reports. Each registration shows which code (campaign) was used by the visitor. The main contact can send out; 1-, 2- or 3-day invitations. Each invitation has a unique link that contains your priority code. Cut and paste this link into your notifications. 1) Click the Click Here to Send a 1-Day Invitation button to open the invitation popup. 2) Enter the names and email addresses of your invitation recipients. 3) Type a custom invitation message into the Message text field. 4) Click the Preview Email Message button to review your invitation. 5) Click the Send Invitation button to send your email(s). 6) Click the Close Window button to close the popup and return to the main invitation window. Recipient names and emails Message text field Preview Email Message button Send Invitation button Close Window button 11 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools
Lead Retrieval Order and learn about lead retrieval equipment as well as download a free copy of the Exhibitor Success Kit a step-by-step guide to exhibiting success. 12 EWEA 2013 Instruction for Exhibitor Registration and Stand Tools