KV-SS090. Operating Instructions. Instant Scanning Software. Model No.

Operating Instructions Instant Scanning Software Model No. KV-SS090 Thank you for purchasing this Panasonic product. Please read this manual carefully before using this product and save this manual for future reference.

Introduction About these Operating Instructions This Operating Instructions manual contains essential information for proper installation, configuration, and operation of the Instant Scanning Software, KV-SS090. Please read the entire manual carefully to familiarize with operation of all the features of this product, and keep it in a safe place for future reference. This manual contains the following sections. Section 1 System Outline Provides general information on Instant Scanning Software, including connection and system requirements. Section 2 Installation Explains how to install Instant Scanning Software. Section 3 Administrator Configuration Explains administrator settings in detail. Section 4 Using Instant Scanning Software Explains how to use Instant Scanning Software as an user. Section 5 Appendix Provides troubleshooting and error message information. Note The contents of this manual, and specifications are subject to change without notice. Panasonic Communications Co., Ltd. reserves the right to make improvements in the product design without reservation, and without notice. Trademarks: Microsoft, Excel, Windows and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. RTIV is a trademark of Matsushita Electric Industrial Co., Ltd. All other trademarks identified herein are the property of their respective owners. Screen shots reprinted with permission from Microsoft Corporation. Copyright: This software incorporates the following software: 1) libjpeg This software is based in part of the work of the Independent JPEG Group. 2) libtiff This software is based on the "libtiff" which has the following copyrights: Copyright 1988-1997 Sam Leffler Copyright 1991-1997 Silicon Graphics, Inc. 2 Operating Instructions

Feature Highlights Easy Operation (Instant Scanning Software) Instant Scanning Software allows you to easily use an USB scanner as a network input device. Destination for the scanned data, and the scan settings such as contrast and resolution are registered for quick access from the Instant Scanning Software. Administration Utility The Administration utility allows you to manage all user accounts, and create a secure user environment by setting usage permissions on a per-user basis. Network Features Send the scanned data immediately to the desired destination (Scan to Email and Scan to Folder). Security Users must authenticate themselves with their User ID and Password to use the Instant Scanning Software. Log Management All operation data is recorded in a log from which you can track usage. Operating Instructions 3

Table of Contents 1 System Outline...5 1.1 System Connection Diagram...6 1.2 System Requirements...7 1.3 Specifications...7 1.4 Instant Scanning Software Screen Layout...8 2 Installation...9 2.1 Installing Instant Scanning Software...10 3 Administrator Configuration...13 3.1 Starting Instant Scanning Software Administration Utility...14 3.2 Using Administration Utility...15 3.2.1 Overview...15 3.2.2 User...17 3.2.3 Email Server Setting...20 3.2.4 Email Address Book...22 3.2.4.1 Managing Email Addresses...22 3.2.4.2 Importing and Exporting Email Addresses...24 3.2.5 Folder Address Book...26 3.2.5.1 Setting Folder Locations...26 3.2.5.2 Importing and Exporting Folder Locations...28 3.2.6 Scan Settings...30 3.2.7 Log Size Limitation...34 3.2.8 Auto Logout...35 3.2.9 Close Button...36 3.2.10 User Image...37 3.2.11 Log Control...38 3.3 Sound Control...40 4 Using Instant Scanning Software...41 4.1 Starting Instant Scanning Software...42 4.2 Scanning Images...42 4.3 Exiting Instant Scanning Software...45 5 Appendix...47 5.1 Troubleshooting...48 5.2 Error Messages...49 Index...53 4 Operating Instructions

Section 1 System Outline Operating Instructions 5

1.1 System Connection Diagram 1.1 System Connection Diagram 3 6 7 2 1 5 8 9 4 A Scanner B USB Cable used for USB Port connection C Computer that has Instant Scanning Software installed D LAN Cable used for Network connection E Mail Server (Stores and distributes electronic mail messages "Scan to Email") F Internet G Email H Computer (Stores files in Shared folder "Scan to Folder") I File Server (Stores files in Shared folder "Scan to Folder") 6 Operating Instructions

1.3 Specifications 1.2 System Requirements Operating System CPU RAM Display Interface USB 2.0 Email Server *1 Microsoft Windows XP operating system *2 Microsoft Windows Vista operating system Windows XP *1 Professional (Service Pack 1 or later) Windows Vista *2 Business (32-bit) Minimum: 1.0 GHz Intel Pentium III processor Recommended: 2.0 GHz Intel Pentium 4 processor For Windows XP *1 Minimum: 256 MB, Recommended: 512 MB For Windows Vista *2 Minimum: 512 MB, Recommended: 1.0 GB 65535 colors or higher SMTP Server (IPv6, SMTP AUTH, and POP before SMTP are not supported.) 1.3 Specifications Number of Users Number of Email Addresses Number of Folders Scan Settings File Format Compatible Scanners Up to 100 users can be registered. Up to 1000 Email addresses can be stored. Up to 1000 folder locations can be set. Up to 50 presets can be set. Multi-page PDF KV-S1025C / KV-S1020C Operating Instructions 7

1.4 Instant Scanning Software Screen Layout 1.4 Instant Scanning Software Screen Layout 1 2 6 7 8 3 9 4 5 10 A Message box: Shows a command message. B Scan setting icon: Shows the scan setting that you selected in graphical format. C Scan setting buttons: Shows the scan settings. For details, refer to Sect.3.2.6 Scan Settings. D Scroll arrows for Scan Setting: Used to scroll up and down to show the scan setting buttons. E Back button: Returns to the previous screen. If you are not permitted to use either Scan to Email or Scan to Folder, the Back button is not displayed. F Close button: Exits from Instant Scanning Software. Depending on the close button settings, it may be displayed as a Shut down button, or may not be displayed at all. For details, refer to Sect. 3.2.9 Close Button. G Log out button: Returns to the Login screen. H Email/Folder address buttons: Shows the destination(s) for the scanned data. For details about Email address buttons, refer to Sect. 3.2.4 Email Address Book. For details about Folder address buttons, refer to Sect. 3.2.5 Folder Address Book. I Scroll arrows for Email/Folder address: Used to scroll up and down to show the Email/Folder address buttons. J Start button: Starts scanning documents. 8 Operating Instructions

Section 2 Installation Operating Instructions 9

2.1 Installing Instant Scanning Software 2.1 Installing Instant Scanning Software Before Installing Instant Scanning Software Make sure that network setting of the computer has been completed. Make sure that the scanner is ready for operation. Installing Instant Scanning Software 1. Start Windows *1, and then insert the CD containing the Instant Scanning Software into the CD/DVD drive of your computer. The installation wizard is displayed. *1 Microsoft Windows Operating System (hereafter Windows) Note You must log on to your computer as an Administrator for Windows, or as an User with Administrator privileges. 2. Click Next. 3. Read the License Agreement carefully. If you accept the terms of the License Agreement, select I accept the terms of the license agreement, and then click Next. 4. If you wish to change the default installation folder, click Change, and then select the desired folder for installation. 5. Click Next. 6. Click Install. The EntryUserInfo window is displayed. 7. Enter a User ID, a Password, then reenter the Password again to confirm it. (For security, asterisks will appear in place of the actual Password.) Note The account that is associated with this User ID and Password has administrator privileges. Input up to 20 characters for a User ID or a Password consisting of 0 9, a z, A Z, "@", ".", and "_". IMPORTANT If you forget the Administrator User ID and Password, you must uninstall the software, and re-install it again to assign a new User ID and Password. To avoid this, make sure not to lose your Password. 8. Click OK to confirm your settings and close the dialog box. 10 Operating Instructions

2.1 Installing Instant Scanning Software 9. Click Finish to close the installation wizard. Operating Instructions 11

2.1 Installing Instant Scanning Software 12 Operating Instructions

Section 3 Administrator Configuration Operating Instructions 13

3.1 Starting Instant Scanning Software Administration Utility 3.1 Starting Instant Scanning Software Administration Utility 1. Start Instant Scanning Software from the Start menu. (Start All Programs Panasonic Instant Scanning Software Instant Scanning Software) The Login screen is displayed. 2. Enter the User ID and the Password that was set up during the installation procedure, and then click Log in. The Administration Utility window is displayed. Note The User ID and the Password that you set during installation are valid only for Administration Utility. Create an account with user privileges to operate Instant Scanning Software. 14 Operating Instructions

3.2.1 Overview 3.2 Using Administration Utility Administration Utility allows you to manage user accounts, configure scan settings such as resolution, contrast, setting a destination for scanned data, etc. 3.2.1 Overview The following Administration Utility window shows the setting buttons that can be configured on the Instant Scanning Software. 1 2 3 4 5 6 7 8 9 10 A User Control: This button is used to create, edit, and delete user accounts in Instant Scanning Software. For details, refer to Sect. 3.2.2 User. B Email Server Setting: This button is used to configure Email settings such as the SMTP Server Name for sending Emails, the Administrator's Email Address for sending Error Reports to, etc. For details, refer to Sect. 3.2.3 Email Server Setting. C Email AddressBook: This button is used to add, edit, and delete the destination Email address(es) for the scanned data. For details, refer to Sect. 3.2.4 Email Address Book. D Folder AddressBook: This button is used to add, edit, and delete the destination Scan to Folder locations for the scanned data. For details, refer to Sect. 3.2.5 Folder Address Book. E Scan Setting: This button is used to configure the scan settings such as resolution, contrast, etc. For details, refer to Sect. 3.2.6 Scan Settings. F Other Setting: This button is used to configure the following: Log Size Limit Set the maximum size for the log file. For details, refer to Sect. 3.2.7 Log Size Limitation. Operating Instructions 15

3.2.1 Overview Auto Logout Set the length of time users can be idle before being logged out. For details, refer to Sect. 3.2.8 Auto Logout. Close Button Settings Specify the close button s behavior. The close button can be set to exit the Instant Scanning Software, shut down the computer, or not be shown at all. For details, refer to Sect. 3.2.9 Close Button. User Image Set an image to be displayed on the Instant Scanning Software operation screens. For details, refer to Sect. 3.2.10 User Image. G Log Control: This button is used to display the Log Control window. In this window, you can view the logged data of user s actions such as logging in, logging out, scanning, etc. The log data can be erased or saved in a text file. For details, refer to Sect. 3.2.11 Log Control. H Version: This button is used to display the software version of Instant Scanning Software. I Return to Apl: This button is used to log out from Administration Utility and return to the Login screen. J Exit: This button is used to exit from Instant Scanning Software. 16 Operating Instructions

3.2.2 User 3.2.2 User If you are logged in to Instant Scanning Software as an administrator, you can create, edit, and delete user accounts. You can also assign administrator privileges. Creating User Accounts 1. Click User Control in the Administration Utility window (see page 15). The User Control window is displayed. 2. Select User Level (User or Administrator). The currently registered users of the specified User Level are listed in the User List. Note If you select Administrator, the new user will be able to log in to Administration Utility to set scan presets, create and manage users, and change other settings. If you select User, the new user will be able to log in to Instant Scanning Software to scan and send documents. 3. Click New User. The User Detail window is displayed. Operating Instructions 17

3.2.2 User 4. Fill in the text fields, and then click OK to confirm your settings. 1 2 3 4 5 A User ID: Used for authentication when a user logs in to Instant Scanning Software or Administration Utility. Input up to 20 characters consisting of 0 9, a z, A Z, "@", ".", "_". A User ID must be unique, and cannot be identical to any other User ID. The User ID that you setup during installation is valid only for Administration Utility. Create an account with User privileges to operate the Instant Scanning Software. B Password: Used for authentication when a user logs in to Instant Scanning Software or Administration Utility. Input up to 0 20 characters consisting of 0 9, a z, A Z, "@", ".", "_". Enter a new Password, and enter the Password again to confirm it. The Password that you setup during installation is valid only for Administration Utility. Create an account with user privileges to operate the Instant Scanning Software. C Comment: You can enter information such as section names or company names to categorize the user data. Input up to 0 30 characters. (This entry is displayed in the User Control window [see page 17].) D Email address: When you select the Show Send to my address Button check box in the Email Server Setting window, a Send to my address button is added to Email address buttons in the Scan to Email screen. When the Send to my address button is selected as a Scan to Email destination, the scanned data will be sent to the Email address that is specified here. For details about Send to my address button, refer to Sect. 3.2.3 Email Server Setting. For details about Email address buttons, refer to Sect. 1.4 Instant Scanning Software Screen Layout. Input up to 60 characters consisting of 0 9, a z, A Z, "!", "#", "$", "%", "&", " ", "*", "+", "-", ".", "/", "=", "?", "@", "^", "_", "`", "{", " ", "}", "~". (This entry is displayed as the sender in Emails with scanned data.) Note This text field is not displayed when you create accounts with administrator privileges. 18 Operating Instructions

3.2.2 User This entry is optional for users with no Scan to Email privilege. E Forward: Authorizes a user to have Scan to Email and Scan to Folder privilege. Note This check box is not displayed when you create accounts with administrator privileges. 5. Click OK to confirm your settings. 6. Click OK to return to the Administration Utility window. Editing User Accounts 1. Click User Control in the Administration Utility window (see page 15). The User Control window is displayed. 2. Select User Level (User or Administrator). The currently registered users of the specified User Level are listed in the User List. 3. Select the desired user from the User List. 4. Click Edit. The User Detail window is displayed. 5. Change the user account, and then click OK to confirm your settings. 6. Click OK to return to the Administration Utility window. Deleting User Accounts 1. Click User Control in the Administration Utility window (see page 15). The User Control window is displayed. 2. Select User Level (User or Administrator). The currently registered users of the specified User Level are listed in the User List. 3. Select the desired user from the User List. 4. Click Delete. 5. Click OK in the confirmation dialog box. 6. Click OK to return to the Administration Utility window. Note You cannot delete all the accounts with administrator privileges. You need at least one administrator account left. Operating Instructions 19

3.2.3 Email Server Setting 3.2.3 Email Server Setting You can configure Email settings such as the SMTP Server Name for sending Emails, the Administrator's Email Address for sending Error Reports to, etc. 1. Click Email Server Setting in the Administration Utility window (see page 15). 2. Fill in the text fields, and then click OK to confirm your settings. 1 2 3 4 5 6 A SMTP Server Name: Specify the SMTP server name. Input up to 60 characters. B SMTP Server Port: Set the port number for the SMTP server. C Email Subject: Automatically inserts the specified Subject Line to all Emails containing scanned image data. (When it comes to Subject Lines, the best advice is to keep it simple and describe what's inside the Email.) Input up to 30 characters. D Errors-to: Specify the Email address where to send non-delivery reports. (Ex: Administrator's Email Address, etc.) Input up to 60 characters consisting of 0 9, a z, A Z, "!", "#", "$", "%", "&", " ", "*", "+", "-", ".", "/", "=", "?", "@", "^", "_", "`", "{", " ", "}", "~". Note Depending on the Email server, Error Reports may be sent to the sender of the scanned data instead of the Email address that is set here. E Show Send to my address Button Specify whether to show the Send to my address buttons of registered users in the Scan to Email screen so that users can send scanned data to their own Email addresses. F Email Size Limit: Limits the size of the Emails. 20 Operating Instructions

3.2.3 Email Server Setting Specify the Email size limit in 0.1 MB increments. The allowed range is 0.1 to 10 MB. Operating Instructions 21

3.2.4 Email Address Book 3.2.4 Email Address Book 3.2.4.1 Managing Email Addresses The storage location(s) for the Scan to Email are set within the Email AddressBook. When adding an Email address, a button is created in the Scan to Email screen for that address (refer to Sect. 4.2 Scanning Images). Adding Email Addresses 1. Click Email AddressBook in the Administration Utility window (see page 15). The Email AddressBook Control window is displayed. 2. Select AddressBook (All User or User). The currently registered Email addresses of the specified AddressBook are listed in the Email Address List. Note If you select All User, the Email address will be added to all users Email address buttons in the Scan to Email screen. If you select User, the Email address will be added to the selected user s Email address button in the Scan to Email screen. For details about Email address buttons, refer to Sect. 1.4 Instant Scanning Software Screen Layout. 3. Click New Address. The Email Address Detail window is displayed. 22 Operating Instructions

3.2.4 Email Address Book 4. Fill in the text fields, and then click OK to confirm your settings. 1 2 3 A Name1: Input up to 20 characters. (This entry is displayed in the Email address buttons [see page 8].) B Name2: Input up to 20 characters. (This entry is displayed in the Email address buttons [see page 8].) Note This entry is optional. You can enter information such as last names or company names to categorize the Email address data. C Address: Input up to 60 characters consisting of 0 9, a z, A Z, "!", "#", "$", "%", "&", " ", "*", "+", "-", ".", "/", "=", "?", "@", "^", "_", "`", "{", " ", "}", "~". Note Make sure to input a correct Email address. 5. Click OK to return to the Administration Utility window. Editing Email Addresses 1. Click Email AddressBook in the Administration Utility window (see page 15). The Email AddressBook Control window is displayed. 2. Select AddressBook (All User or User). The currently registered Email addresses of the specified AddressBook are listed in the Email Address List. 3. Select the desired Email address from the Email Address List. 4. Click Edit. The Email Address Detail window is displayed. 5. Change the Email address, and then click OK to confirm your settings. 6. Click OK to return to the Administration Utility window. Deleting Email Addresses 1. Click Email AddressBook in the Administration Utility window (see page 15). The Email AddressBook Control window is displayed. Operating Instructions 23

3.2.4 Email Address Book 2. Select AddressBook (All User or User). The currently registered Email addresses of the specified AddressBook are listed in the Email Address List. 3. Select the desired Email address from the Email Address List. 4. Click Delete. 5. Click OK in the confirmation dialog box. 6. Click OK to return to the Administration Utility window. 3.2.4.2 Importing and Exporting Email Addresses An alternate method of managing your Email addresses can be performed when editing or copying a large number of Email addresses. You can import and export several Email addresses at once using the CSV (comma delimited) file format. CSV files can be created utilizing a spreadsheet program such as Microsoft Excel spreadsheet software (hereafter Excel) and saving the file with the.csv extension. Preparing your CSV file You need to prepare a CSV file before importing the Email address data. 1. Open up a new spreadsheet. 2. In the first row, include the following data field names in columns A-D: UserID,Name1,Name2,Address 3. In the second and subsequent rows, include the matching field information about the Email addresses you want to import. Note Leave column C blank if there is no Name2 used. If column A is blank, the Email address data will be imported to All User address book. Example: UserID,Name1,Name2,Address Albert,California,Albert,albert@host.company.com Andrew,Colorado,Andrew,andrew@host.company.com Anna,Connecticut,Anna,anna@host.company.com 4. Save the file as EMailaddress, file type.csv to an easily accessible location. Note Enter existing User IDs in the User ID field so that Email addresses are imported into a correct address book. Importing your CSV file 1. Click Import in the Email AddressBook Control window (see page 22). 24 Operating Instructions

3.2.4 Email Address Book 2. Select the CSV file that you want to import, and then click Open. 3. Click OK to return to the Administration Utility window. Exporting your CSV file 1. Click Export in the Email AddressBook Control window (see page 22). 2. Select a CSV file to write the data on, and then click Save. 3. Click OK to return to the Administration Utility window. Operating Instructions 25

3.2.5 Folder Address Book 3.2.5 Folder Address Book 3.2.5.1 Setting Folder Locations The storage location(s) for the Scan to Folder are set within the Folder AddressBook. When adding a folder location, a button is created in the Scan to Folder screen for that address (refer to Sect. 4.2 Scanning Images). Adding Folder Locations 1. Click Folder AddressBook in the Administration Utility window (see page 15). The Folder AddressBook Control window is displayed. 2. Select AddressBook (All User or User). The currently registered folder locations of the specified AddressBook are listed in the Folder Address List. Note If you select All User, the Folder address will be added to all users Folder address buttons in the Scan to Folder screen. If you select User, the Folder address will be added to the selected user s Folder address button in the Scan to Folder screen. For details about Folder address buttons, refer to Sect. 1.4 Instant Scanning Software Screen Layout. 3. Click New Address. The Folder Address Detail window is displayed. 26 Operating Instructions

3.2.5 Folder Address Book 4. Fill in the text fields, and then click OK to confirm your settings. 1 2 3 4 A Name1: Input up to 20 characters. (This entry is displayed in the Folder address buttons [see page 8].) B Name2: Input up to 20 characters. (This entry is displayed in the Folder address buttons [see page 8].) Note This entry is optional. You can enter information such as group names or folder names to categorize the folder address data. C Address: Input up to 128 characters or specify Folder addresses using the Browse button. The following characters are not allowed to use: /,,?, " (double quotation mark), <, >,. Specify the full Windows folder drive path, ending with a backslash ("\"). Note Make sure to input a correct folder drive path. D Browse button: This button is used to specify Folder addresses. 5. Click OK to return to the Administration Utility window. Editing Folder Locations 1. Click Folder AddressBook in the Administration Utility window (see page 15). The Folder AddressBook Control window is displayed. 2. Select AddressBook (All User or User). The currently registered folder locations of the specified AddressBook are listed in the Folder Address List. 3. Select the desired folder location from the Folder Address List. 4. Click Edit. The Folder Address Detail window is displayed. 5. Change the folder location, and then click OK to confirm your settings. 6. Click OK to return to the Administration Utility window. Deleting Folder Locations 1. Click Folder AddressBook in the Administration Utility window (see page 15). Operating Instructions 27

3.2.5 Folder Address Book The Folder AddressBook Control window is displayed. 2. Select AddressBook (All User or User). The currently registered folder locations of the specified AddressBook are listed in the Folder Address List. 3. Select the desired folder location from the Folder Address List. 4. Click Delete. 5. Click OK in the confirmation dialog box. 6. Click OK to return to the Administration Utility window. 3.2.5.2 Importing and Exporting Folder Locations An alternate method of managing your folder locations can be performed when editing or copying larger folder address books. You can import and export several folder addresses at once using the CSV (comma delimited) file format. CSV files can be created utilizing a spreadsheet program such as Microsoft Excel and saving the file with the.csv extension. Preparing your CSV file You need to prepare a CSV file before importing the folder location data. 1. Open up a new spreadsheet. 2. In the first row, include the following data field names in columns A-D: UserID,Name1,Name2,Address 3. In the second and subsequent rows, include the matching field information about the folder locations you want to import. Note Leave column C blank if there is no Name2 used. If column A is blank, the folder location data will be imported to All User address book. Example: UserID,Name1,Name2,Address Albert,California,Albert,\\Server\ShareOfAlbert\ Andrew,Colorado,Andrew,\\Server\ShareOfAndrew\ Anna,Connecticut,Anna,\\Server\ShareOfAnna\ 4. Save the file as Folderaddress, file type.csv to an easily accessible location. Note Enter existing User IDs in the User ID field so that folder locations are imported into a correct address book. Importing your CSV file 1. Click Import in the Folder AddressBook Control window (see page 26). 28 Operating Instructions

3.2.5 Folder Address Book 2. Select the CSV file that you want to import, and then click Open. 3. Click OK to return to the Administration Utility window. Exporting your CSV file 1. Click Export in the Folder AddressBook Control window (see page 26). 2. Select a CSV file to write the data on, and then click Save. 3. Click OK to return to the Administration Utility window. Operating Instructions 29

3.2.6 Scan Settings 3.2.6 Scan Settings Adjustments to scanner settings (Resolution, Contrast, Color, etc.) can be made by establishing scanner presets. By creating scanner presets with descriptive names, the user is able to quickly adjust the scanner without having to manually make adjustments. Note Make sure that the scanner is ready for operation. Creating Presets 1. Click Scan Setting in the Administration Utility window (see page 15). The Image Setting Select window is displayed. 2. Click New Preset. The Image Detail window is displayed. 3. Fill in the text fields. 1 2 3 4 A Scan Setting: This button is used to display the Setting window. 30 Operating Instructions

3.2.6 Scan Settings B Preset Name: Input up to 20 characters. (This entry is displayed in the Scan Setting buttons [see page 8].) A preset name must be unique, and cannot be identical to any other preset name. C Image File Name: Input up to 30 characters. The Image File Names can be detailed using the following specifiers: "%y" The year "%m" The month "%d" The day of the month "%h" The hour "%n" The minute "%s" The second "%u" User ID If you enter "image_%y_%m_%d", the PDF file will be named as "image_2007_6_21.pdf". D Jpeg Quality: The default value is 50. The allowed range is 1 to 100. 4. Click Scan Setting. The Setting window is displayed. Operating Instructions 31

3.2.6 Scan Settings 5. Change the settings as desired, and then click OK to confirm your settings. For detailed scan settings, refer to RTIV Reference Manual included in the scanner s CD-ROM. 6. Click OK to close the Image Detail window. 7. Click OK to return to the Administration Utility window. Note The following functions will be ignored: Show Result of Blank Page Removal Detect Control Sheet Multistream Manual Feed Mode Editing Presets 1. Click Scan Setting in the Administration Utility window (see page 15). The Image Setting Select window is displayed. 2. Select the desired preset. 3. Click Edit. The Image Detail window is displayed. 32 Operating Instructions

3.2.6 Scan Settings 4. Change the settings. 5. Click Scan Setting. The Setting window is displayed. 6. Change the settings as desired, and then click OK to confirm your settings. 7. Click OK to close the Image Detail window. 8. Click OK to return to the Administration Utility window. Deleting Presets 1. Click Scan Setting in the Administration Utility window (see page 15). The Image Setting Select window is displayed. 2. Select the desired preset. 3. Click Delete. 4. Click OK in the confirmation dialog box. 5. Click OK to return to the Administration Utility window. Operating Instructions 33

3.2.7 Log Size Limitation 3.2.7 Log Size Limitation The maximum size of the log file can be predetermined. 1. Click Other Setting in the Administration Utility window (see page 15). 2. Fill in the text fields, and then click OK. 1 A Log Size Limit: Specify the maximum log size limit in 0.1 MB increments. The allowed range is 0.1 to 10 MB. 34 Operating Instructions

3.2.8 Auto Logout 3.2.8 Auto Logout The Instant Scanning Software logs out after it has been idle for a specified period of time. 1. Click Other Setting in the Administration Utility window (see page 15). 2. Fill in the text fields, and then click OK. 1 A Auto Logout: The allowed range is 1 to 60 minutes. When the Auto Logout check box is cleared, there is No Logout. Operating Instructions 35

3.2.9 Close Button 3.2.9 Close Button Establish what action is to be taken when a user clicks on the close button. 1. Click Other Setting in the Administration Utility window (see page 15). 2. Select the desired option, and then click OK. 1 A Close Button: Close Shows the Close button used to exit the Instant Scanning Software. Shutdown Shows the Shutdown button used to shut down the computer. No Button Does not show any buttons, thus preventing users from exiting the Instant Scanning Software or shutting down the computer. 36 Operating Instructions

3.2.10 User Image 3.2.10 User Image Any image can be displayed on the Instant Scanning Software operation screens. 1. Click Other Setting in the Administration Utility window (see page 15). 2. Select the Display Image check box, and then click Browse. 1 A User Image: Specify the desired image. When the Display Image check box is cleared, no image is displayed. 3. Select the desired image, and then click Open to close the dialog box. 4. Click OK to return to the Administration Utility window. Operating Instructions 37

3.2.11 Log Control 3.2.11 Log Control Instant Scanning Software keeps user s actions such as logging in, logging out, scanning, etc. in a log. The logged data can be viewed, erased, or saved as a text file. Viewing the log 1. Click Log Control in the Administration Utility window (see page 15). The Log Control window is displayed. Note The following table shows examples of log data that are displayed in the Log Control window. Action Instant Scanning Software starts up. A user logs in. An administrator logs in. Log data "Start up Instant Scanning Software." "Login as General User (id = [User ID])." "Login as Administrator (id = [User ID])." A user or an administrator logs out. "Logout." Instant Scanning Software logs out automatically. Scanning completes. Scan to Email completes. "Timeout." "Scan (preset = [preset name], images = [number of image files], size = [bytes])." "Send Email (address = [Email address])." 38 Operating Instructions

3.2.11 Log Control Action Scan to Folder completes. The computer turns off. Instant Scanning Software exits. Administration Utility exits. An error occurs. Log data "Transfer to Folder (address = [Folder address path])." "Power Off." "Exit." "Exit by Administration Utility." "[error message]" 2. Click OK to return to the Administration Utility window. Saving the log 1. Click Log Control in the Administration Utility window (see page 15). The Log Control window is displayed. 2. Click Save in the Log Control window. 3. Click Save in the Save As window. 4. Click OK to return to the Administration Utility window. Erasing the log 1. Click Log Control in the Administration Utility window (see page 15). The Log Control window is displayed. 2. Click Erase. 3. Click OK in the confirmation dialog box. 4. Click OK to return to the Administration Utility window. Operating Instructions 39

3.3 Sound Control 3.3 Sound Control Instant Scanning Software plays sounds when you click buttons on the screen. The sounds can be changed or turned off from the Windows Control Panel. 1. Start Windows. Note You must log on to your computer as an Administrator for Windows, or as an User with Administrator privileges. 2. Click Start and then click Control Panel. 3. Click Sounds and Audio Devices. The Sounds and Audio Devices Properties dialog box is displayed. 4. Select the Sounds tab. 5. In the Program events list, click Windows-Asterisk and then select a sound to apply. 6. Click Apply to confirm your settings. Note In Windows Vista, replace Sounds and Audio Devices in step 3 with Sounds, and Program events in step 5 with Program. If you change these settings, the sounds when operating Windows will change, too. To turn off the sound, click Windows-Asterisk and then select (None) from the Sounds drop down list in step 5. 40 Operating Instructions

Section 4 Using Instant Scanning Software Operating Instructions 41

4.2 Scanning Images 4.1 Starting Instant Scanning Software To use Instant Scanning Software, you must log in to Instant Scanning Software with your User ID and Password. 1. Start Instant Scanning Software from the Start menu. (Start All Programs Panasonic Instant Scanning Software Instant Scanning Software) The Login screen is displayed. 2. Enter your User ID and Password, and then click Log in. 4.2 Scanning Images The scanned data can be sent to the specified Email address(es) or transferred to shared folder(s). 1. Place the document on the scanner. 2. Select a transmission method (Scan to Email or Scan to Folder). Note If you do not have permission to use either Scan to Email or Scan to Folder, this step will be skipped, and the scan setting and destination selection screen will be displayed. 3. Select a scan setting from Scan Setting buttons. 42 Operating Instructions

4.2 Scanning Images <Scan to Email screen> <Scan to Folder screen> 4. Select a destination for the scanned data using Email address/folder address buttons. <Scan to Email screen> <Scan to Folder screen> 5. Click Start. While scanning, the scanned data is stored in a temporary file. Operating Instructions 43

4.2 Scanning Images <Scan to Email screen> <Scan to Folder screen> 6. Click Send/Transfer to start the scanned data transmission. Note The Log out button takes you back to the Login screen. If you are permitted to use both Scan to Email and Scan to Folder, you can change the transmission method using the Back button in steps 3 and 4. Scanning operations can be stopped by clicking the Cancel button in step 5. You can continue scanning additional document prior to sending the scanned data. Click the Continue button in step 5, and then click the Send/Transfer button. Preset buttons for scan settings and preset buttons for destinations are registered by administrators. For details, refer to Sect. 3.2.6 Scan Settings. If the Instant Scanning Software is not used within the specified time-out period, you will be logged off. For details, refer to Sect. 3.2.8 Auto Logout. If the Send to my address button is displayed, you can receive the scanned data at your registered Email address by selecting this button. For details, refer to Sect. 3.2.3 Email Server Setting. 44 Operating Instructions

4.3 Exiting Instant Scanning Software 4.3 Exiting Instant Scanning Software You can exit Instant Scanning Software by selecting the Close button. 1. Click Log out. The Login screen is displayed. 2. Click the Close button. A confirmation message is displayed. *1 *1 The confirmation message varies depending on the Close button settings. 3. Click Yes in the confirmation dialog box. Note The Close button switches to the Shut down button depending on the setting. The Close button closes Instant Scanning Software while the Shut down button shuts down the computer. When neither of these buttons are displayed, only administrators can close Instant Scanning Software or shut down the computer. Operating Instructions 45

4.3 Exiting Instant Scanning Software 46 Operating Instructions

Section 5 Appendix Operating Instructions 47

5.1 Troubleshooting 5.1 Troubleshooting Problem Probable Cause Solution You cannot install the Instant Scanning Software. The Instant Scanning Software does not start. You cannot log in. You cannot select Scan to Folder or Scan to Email. Scan setting buttons are not displayed. The desired settings are not available. Email address buttons are not displayed. The desired Email address is not available. Folder address buttons are not displayed. The desired Folder address is not available. Scanning does not start. Scanning stops before completing. The Operating System is not supported. You are not logged on as a member of the Administrators group. An unrecoverable error may have occurred. You may have entered a wrong User ID or Password. No users are registered. You are not permitted access to these functions. Scanner settings are not registered. Email addresses are not registered. Folder addresses are not registered. A scanner error has occurred. Check if your Operating System is supported. ( 1.2 System Requirements) Log on as an administrator to install the Instant Scanning Software. Install Instant Scanning Software again. ( 2.1 Installing Instant Scanning Software) Check your User ID and Password and try again. Log in as an administrator and check the correct User ID and Password. Register users from the Administration Utility. ( 3.2.2 User) Log in as an administrator and check if the transmission method is correct. ( 3.2.2 User) Log in as an administrator and register the scanner settings. ( 3.2.6 Scan Settings) Log in as an administrator and register the Email addresses. ( 3.2.4 Email Address Book) Log in as an administrator and register the folder locations. ( 3.2.5 Folder Address Book) Consult the scanner's Operating Instructions manual. 48 Operating Instructions

5.2 Error Messages Problem Probable Cause Solution The scanned image is different from the settings used. You cannot send Emails. An error report was sent to the administrator. You cannot save the scanned data in a shared folder. You cannot exit the Instant Scanning Software from user mode. The scanner settings are incorrect. Someone may have altered the scanner settings. You selected a different setting. The Email address registered for the recipient is incorrect. Email server settings are not configured properly. The Email server is not working. The folder address registered for the recipient is incorrect. The sharing settings for the folder are incorrect. The folder does not have write permissions set. The Close function is disabled. Log in as an administrator and check the scan setting. ( 3.2.6 Scan Settings) Check that you selected the correct settings and try scanning again. Log in as an administrator and check that the Email address is correct. ( 3.2.3 Email Server Setting) Log in as an administrator and check whether the server name and the port number are correct. Check whether the Email server is working. Log in as an administrator and check if the folder location is correct. ( 3.2.5 Folder Address Book) Check the sharing settings for the folder. Log in as an administrator and exit the Instant Scanning Software. Log in as an administrator and change the settings for close button. 5.2 Error Messages The following table lists Error Codes and Error Messages that may appear in the Instant Scanning Software. If you encounter an error message that is not listed in the table, consult with your dealer. Error Message Error Code Solution The Email size exceeds the limit. Scanning operation was cancelled. Number of scanned pages exceeds the limit. Scanning operation was cancelled.(maximum: 100 pages) 21 1 Split up the document and scan it into smaller sections. Unable to delete. 35 2 Instant Scanning Software requires at least one administrator account. 2 Operating Instructions 49

5.2 Error Messages Error Message Error Code Solution Invalid character used for the User ID. Invalid character used for the Password. Invalid character used in the Email address. 36 2 Enter valid characters for the User ID and 38 3 Password consisting of 0 9, a z, A Z, "@", ".", and "_". 41 3 36 4 36 6 Enter a correct Email address consisting of 38 10 0 9, a z, A Z, "!", "#", "$", "%", "&", " ", "*", "+", "-", ".", "/", "=", "?", "@", "^", "_", "`", "{", 39 4 " ", "}", "~". No user is registered. 37 4 Register a user. 40 4 (See Creating User Accounts on page 17.) The specified User ID is not found. The selected user does not have Scan to Email privilege. The Email address exceeds the number of characters limitation. (Maximum: 60 characters) The selected user does not have Scan to Folder privilege. Invalid character used for the Folder address path. Folder address path contains invalid character(s). The Folder address path exceeds the number of characters limitation. (Maximum: 128 characters) The Log size exceeds the limit specified in the Log Size Limit setting. (Range: 0.1-10.0) The minutes exceed the limit specified in the Auto Logout setting. (Range: 1-60) 38 5 Enter a registered User ID. 41 5 38 6 Select a user with Scan to Email privilege. 38 13 Enter an Email address consisting of 3 to 60 characters. 41 6 Select a user with Scan to Folder privilege. 41 10 Enter a correct Folder address path. 42 41 42 4 12 6 The following characters are not allowed to use: /,,?, "(double quotation mark), <, >,. Specify the full path to the folder, ending in "\". 41 14 Enter a Folder address consisting of 1 to 128 42 9 characters. 45 8 Specify the Log size limit in the Administration Utility window. (Select a size between 0.1 and 10.0 MB in 0.1 MB increments.) (See Log Size Limitation on page 34.) 9 Specify the Auto Logout range between 1 and 60 minutes. (When the check box is cleared, the Instant Scanning Software does not time-out.) 50 Operating Instructions

5.2 Error Messages Error Message Error Code Solution Invalid character for Errorsto address. The Email size exceeds the limit specified in the Email Size Limit setting.(range: 0.1-10.0) Number of permitted users exceed the limit. (Maximum: 100 user accounts) Number of permitted Email addresses exceed the limit. (Maximum: 1000 Email addresses) Number of permitted Folder addresses exceed the limit. (Maximum: 1000 Folder addresses) Number of permitted scan settings exceed the limit. (Maximum: 50 scan settings) Failed to acquire the Image Type. Failed to acquire the Resolution. Failed to acquire the Paper Source. 47 5 Enter a correct Email address consisting of 0 9, a z, A Z, "!", "#", "$", "%", "&", " ", "*", "+", "-", ".", "/", "=", "?", "@", "^", "_", "`", "{", " ", "}", "~". 7 Specify the Email size in the Administration Utility window. (Select a size between 0.1 and 10.0 MB in 0.1 MB increments.) (See Email Server Setting on page 20.) 48 4 Delete unnecessary user accounts. (See Deleting User Accounts on page 19.) 64 3 Delete unnecessary Email addresses. (See Deleting Email Addresses on page 23.) 7 Delete unnecessary Folder addresses. (See Deleting Folder Locations on page 27.) 80 4 Delete unused scan settings. (See Deleting Presets on page 33.) 5 Check and reset the settings specified in the Instant Scanning Software. (See Editing Presets on page 32.) 6 Failed to create the INI-file. 10 Delete unused scan settings. (See Deleting Presets on page 33.) Scanner is not detected or recognized. Unable to scan. Other process is using the scanner. Scanner is not detected or recognized. Unable to proceed. 7 144 3 Connect a compatible scanner. (See the Specifications on page 7.) 145 1 Close the other applications that are using the scanner. 4 Connect a compatible scanner. (See the Specifications on page 7.) No Documents Detected! 22 Load the documents to be scanned. Scanner is busy. 146 4161 Check whether the scanner is ready. Operating Instructions 51

5.2 Error Messages Error Message Error Code Solution Scanner is not ready. 147 131072 Check whether the scanner is ready. Scanner is Initializing.(Green Ready Indicator blinking) Scanner Door is open! Please close the door. No document(s)! Please set the document(s). 132097 Wait until the scanner is ready. (Green Ready Indicator is lit.) 132224 Close the scanner door. 132225 132226 132227 132228 132229 211456 Load the documents to scan. Jam or Double Feed occurred. 229377 Open the scanner door and remove any jammed 229378 document. Jam occurred. Please open the door and remove the document. 229389 229379 Open the scanner door and remove any jammed 229380 document. 229382 229383 229384 229385 Skew error occurred. 229386 Open the scanner door and remove any document. Failed to find the scanner. 16711689 Check whether the scanner cable is correctly connected. Check whether the scanner is turned on. Multicolor Drop Out Utility couldn't be executed. Please install Multicolor Drop Out Utility to your PC. Multicolor Drop Out Utility has already been executed. Please close it and try again. 152 0 Install the Multicolor Drop Out Utility. 1 4 2 Close the Multicolor Drop Out Utility and try again. 52 Operating Instructions

Index Operating Instructions 53

Index A Address Book Email 22 Exporting Email Address Book 25 Exporting Folder Address Book 29 Folder 26 Importing Email Address Book 24 Importing Folder Address Book 28 Administration Utility, Overview 15 Auto Logout 35 C Close Button 8, 36, 45 E Email Address Buttons 8, 43 Email Address, Setting 22 Email Server Setting 20 Email Size Limit 20 Email Subject 20 Error Messages 49 Errors-to 20 Exporting CSV Files Email Address Book 25 Folder Address Book 29 F Folder Address Buttons 8, 43 Folder Locations, Setting 26 I Image File Name 31 Importing CSV Files Email Address Book 24 Folder Address Book 28 Installation 10 Instant Scanning Software Exiting 45 Scanning 42 Starting 42 Log Size Limitation 34 O Other Setting 34, 35, 36, 37 P Password Administrator 10, 14, 18 User 18, 42 Presets 30 S Scan Setting 15, 30, 31 Scan to Email 19, 42 Scan to Folder 19, 42 Screen Layout, Instant Scanning Software 8 Send to my address 20 Shut down Button 36, 45 SMTP Server Name 20 SMTP Server Port 20 Specifications 7 System Connection Diagram 6 System Requirements 7 T Troubleshooting 48 U User Accounts, Managing 17 User ID Administrator 10, 14, 18 User 18, 42 User Image 37 User Level 17 J Jpeg Quality 31 L Log Control 38, 39 Log in Administrator 14 User 42 Log out Administrator 16 User 45 54 Operating Instructions

Notes Operating Instructions 55

Panasonic Communications Company of North America Unit of Panasonic Corporation of North America One Panasonic Way, Secaucus, New Jersey 07094 2007 Panasonic Communications Co., Ltd. All Rights Reserved. OI-20070808 KK0807MS0