InSites Manual New York I Timisoara I London I Rotterdam I Ghent Sydney www.insites-consulting.com
Table of contents 1. Why use our InSites? 2. How to access it? 3. User registration 4. Home page 5. PO download 6. Invoice submission 7. FAQs
1. Why use it? InSites = a fully digital and online solution This improves our service to you by: + faster PO delivery and submission of your invoices + full visibility and tracking of POs and invoices + eliminating lost invoices, reducing risk for delayed payment + reduced cost + supporting sustainability +. So the time has come to go digital - just join us on our platform!
2. How to access it? Directly accessible through this URL: http://supplierportal.insites-consulting.com/deliveryportal/ (enter your personal login details) OR Click the link provided in the e-mail which contains your PO
3. First time? As easy as ABC! A. A. Click No account yet? on the starting page (*) B. After registering, you will receive a confirmation e-mail to activate your account. No confirmation = no registration! C. Log in with your user details. Activate and confirm to finalise. B. C. AND YOU RE GOOD TO GO! (*) Make sure to use the same e-mail address that the POs are sent to!
4. Homepage Filter Invoice submission Export possibilities Change account options Flip/download PO PO information fields e.g. invoice to entity, order date, PO nr, currency, amount, VAT, etc.
5. PO download Easy to download one or several POs that were sent to you. The generated.pdf file can be saved, printed, etc., as you prefer.
6. Invoice submission A. Click the PO you wish to submit an invoice for B. Fill in the required fields C. Don t forget to attach your invoice! D. Hit Send to ship your invoice to us Invoices are processed and paid in accordance with the InSites Terms & Conditions. For a copy of our Terms & Conditions, send a mail to finance@insites-consulting.com.
6. Invoice submission A. Click the PO you wish to submit an invoice for Select PO and click this logo Invoices are processed and paid in accordance with the InSites Terms & Conditions. For a copy of our Terms & Conditions, send a mail to finance@insites-consulting.com.
6. Invoice submission B. Fill in the required fields These fields are mandatory The amounts can be changed if required (e.g. adapt to submit an agreed pre-invoice on a certain PO) BEWARE: only invoicing amounts less than/equal to the PO amount are allowed. If you need to enter a higher PO amount, please contact your InSites contact. Invoices are processed and paid in accordance with the InSites Terms & Conditions. For a copy of our Terms & Conditions, send a mail to finance@insites-consulting.com.
6. Invoice submission C. Don t forget to attach your invoice! 1. Click this button to select upload section 2. Click to browse to and select the file 3. Click to save This is what a successful upload looks like Invoices are processed and paid in accordance with the InSites Terms & Conditions. For a copy of our Terms & Conditions, send a mail to finance@insites-consulting.com.
6. Invoice submission D. Hit Send to ship your invoice to us Invoices are processed and paid in accordance with the InSites Terms & Conditions. For a copy of our Terms & Conditions, send a mail to finance@insites-consulting.com.
FAQ - Forgot your password? Easy Forgot your password? function on the login page Should you encounter problems which keep persisting, please contact our Finance Accounts Payable team on: finance@insites-consulting.com
Need further support? Finance Accounts Payable team finance@insites-consulting.com +32 9 269 15 00