Preston Neighbourhood House

Preston Neighbourhood House

Table of Contents Topic 1 Microsoft Word Basics... 2 Basic Tools... 3 Keyboard Movement Commands and Mouse Techniques... 5 Customising the Quick Access Toolbar... 5 Selection Techniques... 6 Font Formatting Shortcuts... 6 Other Common Keyboard Shortcuts... 7 Line and Paragraph Spacing... 7 Format Painter Button... 9 Quick Lines... 9 Desktop Publishing using MS Word Templates... 9 Topic 2 Introduction to Resumes... 11 About Resumes... 11 Three Types of Resumes... 11 Resume Writing... 12 C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 1

Topic 1 Microsoft Word Basics The focus in this nine-week course is to build and strengthen computer and on-line research skills for both study and job purposes whilst also improving your literacy skills and developing an understanding of study and employment presentation requirements. There will be a focus on Microsoft Word and PowerPoint proficiency. Incorporated into this development you will improve your IT skills so that you can more confidently conduct on-line research, navigate through a range of websites and develop professionally laid out documents including a resume. Job skills will focus on developing familiarity with on-line job search sites and job application processes. You will work both in groups and independently to become familiar with 3 or 4 job search sites. E.g. Seek, Ethical Jobs. If you feel that you are ready to apply for advertised jobs, then you will be supported when submitting your application on-line. In this introductory lesson you will learn some basic computer keyboarding and Microsoft Word skills and then in later weeks use these skills to start building a resume that you can use as part of your job search. More specifically in this lesson today, you will revise/learn basic keyboard and word processing skills as well as get to learn a number of formatting techniques that you may not have come across before. We may also have time to look at using Microsoft Word templates to build a resume. You should be familiar with the Microsoft Word screen shown below and how to use the basic tools but if this is not the case then we will spend some time revising key skills. File Tab Quick Access Toolbar Ribbon Title Bar Help Button Selection Bar Ribbon Group Names Horizontal Ruler Scroll Bar Insertion point Vertical Ruler Status Bar Document Viewing Buttons Zoom Level C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 2

BASIC TOOLS The tools in the HOME ribbon s Font group are: Tool Use Tool Use Tool Use Change font Remove formatting Subscript Change font size Bold Superscript Increase font size Decrease font size Change font case Italics Underline + options Strikethrough Add various text effects Highlight - various colours Change font colour The tools in the HOME ribbon s Paragraph group are: Tool Use Tool Use Tool Use Create various types of bullets Sort selected text alphabetically Justify text on left and right Create types of numbered points Create types of multilevel lists Decrease text indent Indent text Show text layout marks Left justify text Centre justify Right justify Line/paragraph spacing Background colour Add text borders You also have the cut:, copy: and paste: tools in the HOME ribbon s Clipboard grouping. In the INSERT ribbon there are tools to insert Pictures:, Online Pictures: and Shapes:. In the PAGE LAYOUT ribbon you have tools to change your document s Margins:, orientation: and change the paper size that you are using:. C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 3

In the REVIEW ribbon there are tools to check your Spelling and Grammar:, Define words: and use a Thesaurus:. In the File tab backstage area you learnt how to Save a file, Open and Close a document, Print a document and start a New document and Export a document: C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 4

KEYBOARD MOVEMENT COMMANDS MOUSE TECHNIQUES To move Press Up one line key Click on this arrow to scroll up one line at a time Down one line key Left one character key Click on this grey area to scroll up one screen at a time Right one character key Beginning of line Home key Drag the scroll bar to scroll multiple lines End of line End key Word left Word right Ctrl + keys Ctrl + keys Previous paragraph Ctrl + keys Click on this grey area to scroll down one screen at a time Next paragraph Ctrl + keys One screen up Page Up key One screen down Page Down key Beginning document of Ctrl + Home keys Click on this arrow to scroll down one line at a time End of document Ctrl + End keys CUSTOMISING THE QUICK ACCESS TOOLBAR MS Word allows you to customise the Quick Access toolbar by adding or removing buttons. The default Quick Access toolbar looks like this:. To add or remove buttons click on and choose the options that you want to add or remove. Add the Spelling & Grammar button to the Quick Access toolbar. C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 5

SELECTION TECHNIQUES To select: Any text A word A line Multiple lines A sentence A paragraph Multiple paragraphs Entire document Do this: Drag mouse cursor across the text you want to select Double-click the word Click in the selection bar to the left of the line Drag up or down in the selection bar to the left of the line Hold down the Ctrl key and click anywhere in the sentence Double-click in the selection bar to the left of the paragraph Double-click and drag in the selection bar to the left of the paragraphs Triple-click in the selection bar FONT FORMATTING SHORTCUTS Format: Bold Underline Italic SMALL CAPS Super script Subscript Press: Ctrl + b keys Ctrl + u keys Ctrl + i keys Ctrl + Shift + k keys Ctrl + Shift + = keys Ctrl + = keys C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 6

OTHER COMMON KEYBOARD SHORTCUTS There are more than 200 keyboard shortcut methods that you can use to work on your MS Word documents and many of these keyboard shortcuts also work with other MS Office software types. Here is a selection of keyboard shortcuts that I tend to use quite often: To: Save Print Open Start a new document Select all (entire document) Cut Copy Paste Undo Redo Insert page break Press: Ctrl + s keys Ctrl + p keys Ctrl + o keys Ctrl + n keys Ctrl + a keys Ctrl + x keys Ctrl + c keys Ctrl + v keys Ctrl + z keys Ctrl + y keys Ctrl + Enter keys For a bigger keyboard shortcuts list try: http://www.shortcutworld.com/en/win/word_2010.html LINE AND PARAGRAPH SPACING Line spacing refers to the amount of space between each line of text. By default this is set to single line spacing within a paragraph. This can be adjusted from the Paragraph group within the HOME tab of the ribbon. To alter line spacing select the paragraph(s) or place the insertion point anywhere in the desired paragraph, click on the Line Spacing button and select the spacing you want. To alter paragraph spacing select the paragraph(s), click on from the bottom-right of the Paragraph group and adjust the Spacing Before/After. Next click on OK. C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 7

Skills Check 1a In this task we will check your current MS Word abilities. In the process of completing this task, you may gain some new MS Word skills or you may simply be revising skills that you have not used in some time: 1. Create a new A4 sized document and change the formatting of the text to match that shown below. (Unformatted text available from http://www.gerrykruyer.com) Heading: size 16 pt; semi-reflected, small caps. The composition of ionic compounds is determined by the requirement that the compounds must be electrically neutral. That is that the charges of the cations and anions must balance or cancel out one another. For example, consider sodium cations (Na + ) and Chlorine anions (Cl - ). Sodium has a positive 1 charge and chloride has a negative 1 charge. Thus one sodium cation cancels one chloride anion resulting in the formula Na1Cl1 or NaCl. This formula is called the formula unit since it represents only one unit of the vast NaCl array or lattice. Polyatomic Ions and Compounds Molecules can be made from polyatomic ions. Most polyatomic ions are anions with one notable exception - the ammonium cation (NH + 4 ). The composition of salts with polyatomic ions is determined by the same rule as with monatomic ions. An example is given below: Border: 2¼ pt, solid blue. Paragraphs: size 12 pt, 1.5 linespacing, 12 pt before, fully justified 2Na + + SO4 2- Na2SO4 Formula: 16 pt bold. Here two sodium ions plus one sulphate ion gives sodium sulphate. Page colour: blue /pink, diagonal gradient fill. 2. Include a header containing today s date on the left page margin and the author s name (you) at the right page margin. 3. Save the document in your network folder naming it: Task-1.docx 4. Include a left-aligned footer detailing the path/filename for your document. 5. Include an online image somewhere in your document of a Periodic Table related image. 6. Set all margins to 2cm. C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 8

7. Include a semitransparent diagonal light green watermark using your name. 8. Spell and grammar check your document. 9. Resave your document. Question 1/ Why were you asked to save the document before you inserted the footer? Question 2/ Explain what the a Pilcrow.) button on the Home tab does. (This backward P character is called FORMAT PAINTER BUTTON To apply the formatting of existing text to other text easily follow these steps: 1. Click anywhere on the text whose format you want to copy to other text. 2. Double-click the button on the Home tab. 3. Drag the mouse cursor across any text to apply the copied format. QUICK LINES To insert a single line across a page quickly: Type three hyphens (---) and then press enter. To insert a double line across a page quickly: Type three equal signs (===) and then press enter. DESKTOP PUBLISHING USING MS WORD TEMPLATES A template is a predesigned document you can use to create documents quickly without having to think about formatting. With a template, many of the document design decisions such as margin size, font style and size, and spacing are predetermined. Templates can help you create a more professional looking and visually appealing document. Examples of these types of documents include brochures, business cards, fax proformas, greeting cards, cafe menus, resumes, award certificates and reports. There are numerous desktop publishing software packages available that you can use to create these types of documents including Adobe InDesign and Microsoft Publisher. MS Word also includes many desktop publishing features and using a large selection of templates to help you to create beautifully formatted and arranged documents. If we have time at the end of this class then we will have a quick introduction to using templates and we will continue to learn how to use this in our next MS Word lesson. C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 9

Have you backed up all of your work in this task to your USB thumb drive? You should do this at the end of every class so that you can take your work home and practice there. Show your MS Word documents to Mr Kruyer and the rest of the class for a show-and-tell session. Back up everything that you have done in this class to your USB stick. You should do this at the end of every class that you take here at Melbourne Polytechnic so that you have a backup copy of your files. You can then revise what you have covered in class at home over the coming week. Have you backed up all of your work at the end of this lesson to your USB thumb drive? Have you been saving your work to the Melbourne Polytechnic drive every 10 minutes? Show your work to Mr Kruyer. Also we will discuss your answers to the questions next week. If you had any problems, then let Mr Kruyer know and we can either discusses these together or if you have interesting problems then they could be discussed with the entire class. Skills Check 1b Homework Using the skills that you gained in this lesson, create and then print out the document shown below. It includes: Six superscripted elements. 20pt Arial font red centred heading. 12pt justified paragraphs. An orange wavy page border. Due Dates: All questions and Skill Check work from this task plus the Skills Check 1b Homework should be completed by next week s lesson. C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 10

Topic 2 Introduction to Resumes The focus in this part of the course is to build yourself a resume that you can use when applying for job purposes whilst also improving your literacy skills and developing an understanding of study and employment presentation requirements. Before we get to the work on resumes we will go over last week s work and discuss the homework. This will probably take some time as we discuss and learn from each other s problems. You will need to give me a print out your homework as it is part of the requirements of this course. If there is time left at the end of the class, then we will cover some more Microsoft Word skills. ABOUT RESUMES A resume tells potential employers exactly what you want them to know about you and why you would be good for the position that they have advertised. Your resume should present your skills in an easy-toread, summarised and common sense way. We will start by using a really good resume writing website as a general introduction into why you need a resume 1 when you are applying for jobs. In this website there are navigation links both at the bottom of each webpage and forward and backward arrows at the top to help you move between webpages. We will discuss webpages numbered 1, 2 3 and 4 (not 5 and 6). Make a list of all the jobs that you have had in the past including jobs that you may have had as a student. Include the dates that you held these jobs. If you can t remember exact dates, then can you remember the year or years? Have you run your own business? Write down these details as well. Have you done any volunteer work? List this too. Make a list of all languages that you speak and how good you are with speaking, understanding (listening) and writing in these languages. What schools did you go to and what level did you reach? Include this in your list of information. THREE TYPES OF RESUMES Next we will look at the three types of resumes 2. We will go over all four webpages found here. Question 1/ From the three types of resumes, what type of resume could be right for you? 1 http://www.gcflearnfree.org/jobsearch/resumewriting/1 2 http://www.gcflearnfree.org/jobsearch/resumewriting/2 C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 11

RESUME WRITING Next we will look at resume writing 3. We will go over all four webpages found here. Question 2/ What are the errors in the blue box at the bottom of webpage number two? Question 3/ List four tips that you think are very important for a good resume. Question 4/ List four things you should avoid when writing a resume. Question 5/ Do you think you should include information in your resume about any social media sites that you may be using? (eg Facebook, PengYou, Renren, LinkedIn, Twitter, Weibo) Explain why. Finally today we will look at starting to get your resume together by going over your contact information 4 and using the supplied Microsoft Word resume template from the website that we are using to help you with placing your contact information in the correct order. If we have any time left in this class we will move on to Topic 3 from my website: Templates, Building Blocks and Graphics. Next week we will continue with working on your resumes and if time permits continue working on your Microsoft Word skills. Back up everything that you have done in this class to your USB stick. You should do this at the end of every class that you take here at Melbourne Polytechnic so that you have a backup copy of your files. You can then revise what you have covered in class at home over the coming week. Have you backed up all of your work at the end of this lesson to your USB thumb drive? Have you been saving your work to the Melbourne Polytechnic drive every 10 minutes? Show your work to Mr Kruyer. Also we will discuss your answers to the questions next week. If you had any problems, then let Mr Kruyer know and we can either discusses these together or if you have interesting problems then they could be discussed with the entire class. Skills Check 2 Homework Create a beautifully presented MS Word document that lists, in dot point form, and includes headings: All the jobs that you have had in the past. Include extra information such as dates, company name and address information. Make sure that this is all nicely formatted. Any volunteer work that you have carried out in the past giving all details possible. All languages that you can fluently speak, or can read, or write and you can translate into English giving as much detail as possible. Due Dates: All questions from this task plus the Skills Check 2 Homework from this lesson should be completed by next week s class. 3 http://www.gcflearnfree.org/jobsearch/resumewriting/3 4 http://www.gcflearnfree.org/jobsearch/resumewriting/4 C:\Users\GerryKruyer\Documents\SPAN\ms-office\ms-word\learning-tasks\level-3\task12\skills-check\skills-check-12c-final.docx Page 12