and Swiss Re is committed to meeting its obligations to vendors, including timely payment for agreed goods/services. In order to meet this goal we ask all our vendors to comply with minimum requirements for orders and invoices. We operate a Purchase Order process for our Hong Kong purchasing entities (Swiss Reinsurance Company Ltd and Swiss Re International SE). For these entities, please follow instructions in this document. We thank you in advance for your co-operation. Purchase Order It is very important that you have a Purchase Order number (PO) from Swiss Re at the time of receiving our order for services or goods. If you do not receive a Purchase Order, please contact your Swiss Re partner. 1
and Send invoices via email a list of central delivery email addresses along with contact details for our Accounts Payable team in the event of any queries or being unable to email invoices can be found on page 4. Missing details may result in delays or invoices being returned for correction and resubmission; Payment terms are applied from the invoice date. Our standard payment terms are 30 days. For prompt payment, please ensure that all invoices include the following: The appropriate Purchase Order number The legal name and address of the Swiss Re entity purchasing the goods/services (as per the order) The name of the Swiss Re contact person in respect of the goods/services A clear description of the goods and/or the services purchased Billing in the currency stated in the Purchase Order Your organization's current address and bank details (bank account in IBAN format and name of the bank and SWIFT/BIC code) If otherwise agreed in the contract, any non-standard Payment negotiated terms should be indicated on each invoice. This will be used to check against order / contract information. 2
and Entity Swiss Reinsurance Company Ltd Bank Charges Swiss Re applies shared bank charges between Swiss Re and vendor. If agreed otherwise, it should be covered by contract and mentioned on each invoice issued to Swiss Re. Swiss Re applies shared bank charges between Swiss Re and vendor. If agreed otherwise, it should be covered by contract and mentioned on each invoice issued to Swiss Re. Requirements for emailed invoices Emails must be addressed to the email address (HK_sScanning@SwissRe.com), as defined below: Please ensure that all emailed invoices: 1. Are attached as a PDF (non-editable) format; 2. Each PDF attachment must: o Be free of any security settings; o Contain only one invoice with any relevant back up documentation included in the same attachment; 3. Each email must: o Be less than 250 MB in size (including all attachments) o Contain a maximum of 50 attachments (invoices). You will receive an automated response to acknowledge your email has been received in our Swiss Re mailbox. Failure to follow these instructions may delay payment. 3
and Where to send and how to address your invoices Specific instructions are detailed on a legal entity level below. Entity Swiss Reinsurance Company Ltd email address HK_sScanning@SwissRe.com HK_sScanning@SwissRe.com Entity address to be stated on invoice Purchase Order (PO) Numbers Swiss Reinsurance Company Ltd Accounts Payable Suite 6006, 60/F Central Plaza 18 Harbour Road Wanchai Hong Kong HK1-400XXXXX Accounts Payable 61st Floor, Central Plaza 18 Harbour Road Wanchai Hong Kong HK2-400XXXXX If you are unable to email invoices, please use the appropriate & payment query contact details below to contact Swiss Re & Payment queries 4
and and Entity Swiss Reinsurance Company Ltd & Payment queries 5