PROCEDURES LESSON 11: CHECKING SPELLING AND GRAMMAR Selecting Spelling and Grammar Options 2 Click Options 3 In the Word Options dialog box, click Proofing 4 Check options as necessary under the When correcting spelling and grammar in Word section A check in the check box indicates the option is already selected Correcting Spelling as You Type 1 Right-click the misspelled word A red wavy line under a word indicates a possible spelling error A blue wavy underline indicates a possible word choice or grammatical error 2 Click the desired option on the shortcut menu Correcting Grammar as You Type 1 Right-click the text marked with the blue, wavy underline 2 Click the desired option on the shortcut menu Checking Spelling and Grammar 1 Click the REVIEW tab Proofing Group 2 Click the Spelling & Grammar button 3 Click options to correct or ignore errors identified in the Spelling or Grammar task pane Editing the Custom Dictionary 2 Click Options 3 In the Word Options dialog box, click Proofing 4 Click Custom Dictionaries 5 In the Custom Dictionaries dialog box, click Edit Word List 6 Edit words in the custom dictionary as desired Using the Thesaurus 1 Right-click the word for which you want to find a synonym 2 On the shortcut menu, click Synonyms 3 On the submenu, click the desired synonym 1 Click the word for which you want to find a synonym or antonym 2 Click the REVIEW tab Proofing Group 3 Click the Thesaurus button 4 In the Thesaurus task pane, select the desired synonym or antonym Controlling Hyphenation 1 Click the PAGE LAYOUT tab Page Setup Group 2 Click the Hyphenation button 3 On the menu, select from None, Automatic, Manual, or Hyphenation Options Inserting a Non- Breaking Space 1 If necessary, delete space between the words you do not want to break 2 Press Ctrl + Shift + Space to insert a non-breaking space 1
LESSON 12: MOVING A SELECTION Moving Text Using Keyboard Shortcuts 1 Select the text (including paragraph mark, if necessary) to move 2 Press F2 3 Click where you want to move the text 4 Press Enter Using Drag-and-Drop 1 Select the text (including paragraph mark, if necessary) to move 2 Move the mouse pointer anywhere over the selection 3 Press and hold the left mouse button 4 Drag to the desired location and release the mouse button Using Cut (Ctrl+X) and Paste (Ctrl+V) 1 Select the text (including paragraph mark, if necessary) to move 2 Click the HOME tab 3 Click the Cut button 4 Click where you want to move the text 5 Click the HOME tab 6 Click the Paste button Using Paste Options 1 Click the HOME tab 2 Click the Paste button dropdown arrow 3 Click the desired paste option on the menu Using Paste Special 1 Click the HOME tab 2 Click the Paste button dropdown arrow 3 Click Paste Special 4 In the Paste Special dialog box, click the desired paste option 2
LESSON 13: COPYING A SELECTION Copying Text Using Copy (Ctrl+C) and Paste (Ctrl+V) 1 Select the text (including paragraph mark, if necessary) to copy 2 Click the HOME tab 3 Click the Copy button 4 Click where you want to copy the text 5 Click the HOME tab 6 Click the Paste button Using Drag-and-Drop Editing to Copy Text 1 Select the text (including paragraph mark, if necessary) to copy 2 Move the mouse pointer anywhere over the selection 3 Press and hold Ctrl 4 Press and hold the left mouse button 5 Drag to the desired location and release the mouse button 3
LESSON 14: INSERTING A TABLE Inserting and Deleting a Table Inserting a Table 1 Click the INSERT tab Tables Group 2 Click the Table button 3 Click Quick Tables 4 From the gallery, select the desired Quick Table 3 Position the mouse pointer on a cell to highlight the desired number of rows and columns 4 Click to insert the table 3 Click Insert Table 4 In the Insert Table dialog box, set the number of rows and columns and the AutoFit options as desired 5 Click OK Deleting a Table 1 Click in any cell of the table 2 Click the TABLE TOOLS LAYOUT tab Rows & Columns Group 3 Click the Delete button 4 Click Delete Table on the menu Entering Text in a Table Click in a cell and type the entry Press Tab or an arrow key to move to a cell and type an entry Selecting in a Table 1 Click in the table 2 Click the TABLE TOOLS LAYOUT tab Table Group 3 Click the Select button 4 Click the desired selection on the menu Selecting a Table To select the table, click the Table Selector button that appears outside the upper left corner of the table Selecting a Row 1 To select a row, position the mouse pointer outside the table, to the left of the row 2 When the mouse pointer changes to, click to select the row Selecting a Column 1 To select a column, position the mouse pointer outside the table, just above the column 2 When the mouse pointer changes to, click to select the column Selecting a Cell 1 To select a cell, position the mouse pointer outside the cell, at the bottom left corner 2 When the mouse pointer changes to, click to select the cell Selecting Multiple Components in a Table To select contiguous cells, drag across them Select the first cell and press and hold Shift to select additional cells To select noncontiguous cells, select the first cell and press and hold Ctrl to select additional cells Changing Table Structure Inserting Rows and Columns 1 Click where desired in the table 2 Click the TABLE TOOLS LAYOUT tab Rows & Columns Group 3 Click the options, as follows: Insert Above Insert Below Insert Left Insert Right Deleting in a Table 1 Click in the cell, row, or column to be deleted 2 Click the TABLE TOOLS LAYOUT tab Rows & Columns Group 3 Click the Delete button 4 Click the desired option to delete on the menu 4
Formatting a Table Applying a Table Style 1 Click in the table to select it 2 Click the TABLE TOOLS LAYOUT tab Table Styles Group 3 Click the Table Styles More button 4 Click the desired style Applying Formats to Cell Contents 1 Select the text to be formatted 2 Click the HOME tab 3 Apply formats from the Font and Paragraph groups as desired Viewing Gridlines 1 Click in the table to select it 2 Click the TABLE TOOLS LAYOUT tab Table Group 3 Click the View Gridlines button 5
LESSON 15: ALIGNING TABLES Converting Text to a Table 1 Select the text to convert 2 Click the INSERT tab Tables Group 2 Click the Table button 3 On the menu, click Convert Text to Table 4 In the Convert Text to Table dialog box, click OK Inserting Existing Text into a Table Cell 1 Select the text you want to insert 2 Click the HOME tab 3 Click the Copy button 4 Click in the table cell where you want to insert the text 5 Click the HOME tab 6 Click the Paste button Setting Column Width and Row Height 1 Click a cell in the column or row you want to adjust 2 Click the TABLE TOOLS LAYOUT tab Cell Size Group 3 Click the AutoFit button 4 Click the desired option from the menu 1 Rest the pointer on the column divider or row divider 2 Drag to the desired width or height 1 Click a cell in the column or row you want to adjust 2 Click the TABLE TOOLS LAYOUT tab Cell Size Group 3 Click the Table Row Height increment arrows or the Table Column Width increment arrows to adjust the size as desired 1 Click the Table Selector button to select the table 2 Click the TABLE TOOLS LAYOUT tab Cell Size Group 3 Click the Distribute Rows button to distribute the rows evenly, or the Distribute Columns button to distribute the columns evenly Setting Alignment in a Table Cell 1 Click in the cell(s) in which you want to set the alignment 2 Click the TABLE TOOLS LAYOUT tab Alignment Group 3 Click from the alignment options, as follows: Align Top Left Align Top Center Align Top Right Align Center Left Align Center Align Center Right Align Bottom Left Align Bottom Center Align Bottom Right Setting Tabs in a Table Cell 1 Click in the cell in which you want to set the tab 2 Click the Tab selector box at the left end of the horizontal ruler until the tab you want to use displays, as follows: Left Right Center Decimal Bar 3 Click at the position on the horizontal ruler where you want to set the tab 4 Press Ctrl+Tab to advance to the tab stop Setting Cell Margins 1 Click in any cell 2 Click the TABLE TOOLS LAYOUT tab Alignment Group 3 Click the Cell Margins button 4 In the Table Options dialog box, use the increment arrows to set the top, bottom, left, and right margins as desired 5 Click OK 6
Aligning a Table Horizontally on the Page 1 Click anywhere in the table 2 Click the TABLE TOOLS LAYOUT tab Table Group 3 Click the Properties button 4 In the Table Properties dialog box, click the Table tab if necessary 5 Select the desired alignment option 6 Click OK 7
LESSON 16: DRAWING A TABLE Drawing a Table 1 Click the INSERT tab Tables Group 2 Click the Table button 3 Click Draw Table The mouse pointer changes to 4 Drag to create table cells as desired Merging and Splitting Cells Merging Cells 1 Select the cells to merge 2 Click the TABLE TOOLS LAYOUT tab Merge Group 3 Click the Merge Cells button 1 Click the TABLE TOOLS LAYOUT tab Draw Group 2 Click the Eraser button The mouse pointer changes to 3 Click on a cell divider to merge the cells Splitting Cells 1 Select the cell to split 2 Click the TABLE TOOLS LAYOUT tab Merge Group 3 Click the Split Cells button 4 In the Split Cells dialog box, set the number of columns and rows for the split cell 5 Click OK Changing Text Direction in a Table Cell 1 Click in the cell 2 Click the TABLE TOOLS LAYOUT tab Alignment Group 3 Click the Text Direction button to rotate through the different options Moving and Resizing Tables Moving Tables 1 Click the Table selector button to select the table 2 Drag the mouse pointer to the new location and release Resizing Tables 1 Rest the mouse pointer over the table so the sizing handle displays in the lowerright corner 2 Click and drag the sizing handle to the desired size Setting Text Wrapping Around a Table 1 Click in any cell in the table 2 Click the TABLE TOOLS LAYOUT tab Table Group 3 Click the Properties button 4 In the Table Properties dialog box, click the Table tab if necessary 5 In the Text wrapping section, select the desired option 6 Click OK 8
LESSON 17: PERFMING CALCULATIONS IN A TABLE Performing Addition in a Table 1 Click in the cell that will contain the formula 2 Click the TABLE TOOLS LAYOUT tab Data Group 3 Click the Formula button 4 Verify that the Formula box contains =SUM(ABOVE) 5 Click OK Applying a Number Format 1 Click in the cell that contains, or will contain, the formula 2 Click the TABLE TOOLS LAYOUT tab Data Group 3 Click the Formula button 4 In the Formula dialog box, click the Number format drop-down arrow 5 Click the desired format 6 Click OK Sorting Rows in a Table 1 Select the column to sort by 2 Click the TABLE TOOLS LAYOUT tab Data Group 3 Click the Sort button 4 In the Sort dialog box, verify the column(s) to sort by and the sort order Applying Cell Borders and Shading Applying Cell Borders 1 Select the cell(s) 2 Click the TABLE TOOLS LAYOUT tab Borders Group 3 Click the Line Style button 4 From the Line Style gallery, click the desired line style 5 Click the Line Weight button 6 From the Line Weight gallery, click the desired line weight 7 Click the Pen Color button drop-down arrow 8 From the palette, click the desired color 9 Click the TABLE TOOLS DESIGN tab Borders Group 10 Click the Borders button drop-down arrow 11 From the Borders gallery, click the desired border style Applying Cell Shading 1 Select the cell(s) 2 Click the TABLE TOOLS DESIGN tab Table Styles Group 3 Click the Shading button drop-down arrow 4 From the color palette, click the desired shade Making a Table Accessible 1 Select anywhere in the table 2 Click the TABLE TOOLS LAYOUT tab Table Group 3 Click the Properties button 4 In the Table Properties dialog box, click the Alt Text tab 5 Enter the table title and description as desired 6 Click OK Converting a Table to Text 1 Select the table 2 Click the TABLE TOOLS LAYOUT tab Data Group 3 Click the Convert to Text button 4 In the Convert Table to Text dialog box, select the desired separator 5 Click OK 9
LESSON 18: IMPROVING A DOCUMENT WITH FIND AND REPLACE AND AUTOCRECT Using Find 1 Click the HOME tab Editing Group 2 Click the Find button 3 In the text box at the top of the Navigation pane, enter the text you want to find Word displays a list of occurrences in the Navigation pane Using Advanced Find 1 Click the HOME tab Editing Group 2 Click the Find button dropdown arrow 3 Click Advanced Find 4 In the Find and Replace dialog box, enter the text to find in the Find what text box 5 Click Find Next A message box appears when all occurrences have been found Using Find and Replace 1 Click the HOME tab Editing Group 2 Click the Replace button 3 In the Find and Replace dialog box, enter the text to find in the Find what text box 4 Enter the replacement text in the Replace with text box 5 Click the Replace button to replace each separate occurrence; click Replace All to replace all occurrences Inserting a Bookmark 1 Select the text you want to bookmark 2 Click the INSERT tab Links Group 2 Click the Bookmark button 3 In the Bookmark dialog box, enter the bookmark name 4 Click Add Using Go To 1 Click the HOME tab Editing Group 2 Click the Find button dropdown arrow 3 Click Go To 4 On the Go To tab of the Find and Replace dialog box, select the desired option from the Go to what list box Using the Navigation Pane 1 Click the VIEW tab Show Group 2 Click the Navigation Pane check box 3 Choose to browse the headings in the document, browse the pages, or browse the search results Using AutoCorrect Reversing AutoCorrect Changes 1 Rest the mouse pointer on the blue rectangle that appears below the corrected text 2 When the AutoCorrect Options button appears, click it to display the options from which you can choose Editing the AutoCorrect List 2 Click Options 3 In the Word Options dialog box, click Proofing 4 Click AutoCorrect Options to open the AutoCorrect Options dialog box 5 In the Replace text box, type the text you want replaced 6 In the With text box, type the AutoCorrect replacement text 7 Click Add 8 Click OK 10
LESSON 19: WKING WITH TEMPLATES AND DIFFERENT FILE TYPES Opening and Saving Compatible File Types Opening Compatible File Types 1 Display the Open dialog box 2 Click the File Type button to display a list of available file types The text on the File Type button changes depending on your most recent selection If you have never changed the file type, it will display All Word Documents 3 Select the desired file type 4 Select the file to open 5 Click Open Saving Compatible File Types 2 Click Save As 3 In the Save As dialog box, click the Save as type button to display a list of compatible file types 4 Select the desired file type 5 Enter the file name and select the location where the file will be saved 6 Click Save 7 Click OK in the File Conversion dialog box Saving a Word Document as a PDF 2 Click Save As 3 In the Save As dialog box, enter the file name and select the location where the file will be saved 4 Click the Save as type button 5 Click PDF 6 Click Save Opening a PDF Document in Word 1 Display the Open dialog box 2 Click the File Type button to display a list of available file types 3 Click PDF Files 4 Select the file to open 5 Click Open 6 Click OK in the message box to open the document in Word Creating a Document Based on a Template 2 Click New 3 Click the desired template to display a preview in the window 4 Click the Create button Using Content Controls 1 Click a content control to select it 2 Type replacement text as desired Removing a Content Control 1 Right-click the content control 2 On the shortcut menu, click Remove Content Control Saving a Word Document as a Template 2 Click Save As 3 In the Save As dialog box, enter the file name and select the location where the file will be saved 4 Click the Save as type button 5 Click Word Template 6 Click Save Exploring Online Templates 2 Click New 3 Click in the Search online templates text box and enter a search string for the type of template for which you are searching 4 Click the Start searching button 11