1 THE AMERICAN LAW INSTITUTE Continuing Legal Education Adobe Acrobat for Lawyers October 4, 2017 Video Webcast Studio Recorded August 3, 2017 By Craig Brody C. Brody Associates, LLC Philadelphia, Pennsylvania
2 Table of Contents Introduction... 2 To Create a PDF document... 3 From Word... 3 From within Adobe Acrobat... 3 Alternate Method: Using the Menu File, Create... 4 Combine Separate Files into a single PDF... 4 Export PDF to an Office document (Word, Excel, PPT)... 6 Edit PDF (Text, Images, Links, Header/Footer, Watermarks, Bates Numbering)... 7 Use Comment Tools... 13 Electronically Sign Documents... 15 To Search then create a Bookmark... 16 Organize Pages within a PDF... 17 Redact... 21 Protecting PDF documents... 21 Convert a Word Form into a PDF form; add form fields... 23 Appendix... 26 Opening and Navigating a PDF... 26 Changing the Page View... 28 Adobe Acrobat Shortcut Keys... 29 Page 1
3 Introduction Adobe Acrobat DC is an important tool in the legal field giving you the ability to create, view, and edit PDF (portable document format) documents. PDF documents play a major role in electronic filing, retrieval, and publishing of legal documents. They can help reduce your dependence on paper documents to become better organized and more efficient. The Acrobat Reader DC version is free with limited functionality. The Reader allows you to read, navigate, and view PDFs but has very limited editing and other features. The Adobe Acrobat DC version, on the other hand, available through a paid subscription to Adobe, allows you create and edit text and images within a PDF document. In addition, you can add Bookmarks, Redact portions of a document, Organize and Manipulate pages, add Bates Numbering, insert Headers and Footers, add watermarks, export PDF to other file formats, combine multiple documents into a single PDF, protect documents and more. DC stands for Document Cloud as you can now store PDF documents in the cloud (Internet Cloud based storage rather than local storage for retrieval of documents across multiple devices) This quick reference guide highlights common commands found in Adobe Acrobat DC. Page 2
4 To Create a PDF document From Word 1. Open the document to convert in Word. 2. Click File, Save as 3. Select File Location and specify a Filename 4. Choose the File Format PDF Save as type PDF 5. Click Save (on PC) or Export (on MAC) From within Adobe Acrobat 1. Start Adobe Acrobat DC 2. Click Tools a. 3. Click Create PDF i. 4. Select a source type such as Single File, Multiple Files, Screenshot,Scanner, Web Page, Clipboard, Blank Page, then click Select a File 5. Click Create 6. After Conversion takes place, the PDF file should open in Acrobat...note the document is located in a tab at the top of the screen allowing you to have several PDFs open simultaneously with ease of access by just clicking the tab to go to. (you can click the small x in the tab to close a specific PDF document) Page 3
5 Alternate Method: Using the Menu File, Create 1. Start Adobe Acrobat Pro DC 2. Click File. 3. Point to Create 4. Select either a. PDF from file: Select file, click Open b. PDF from Scanner: Set Scanner parameters, click Scan c. PDF from Web Page: type web page URL, click Create d. PDF from Clipboard (assuming you have copied some text or image into the clipboard first) Combine Separate Files into a single PDF 1. Click File 2. Point to Create 3. Select Combine Files into a Single PDF 4. Click Add Files, then select the files you want to combine into a single PDF. Page 4