RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR (An ISO 9001 : 2008 & 14001 : 2004 Mini Ratna Public Sector Enterprise) 2, KANAKPURA INDUSTRIAL AREA, SIRSI ROAD, JAIPUR-302012 Tel No: 0141-2471083, e-mail: sanjeev.kumar@reil.co.in website: www.reiljp.com NOTICE INVITING TENDER FOR SUPPLY OF COMPUTER AND PRINTERS TENDER NO. REIL/MM/16-17/E-PROC./13 DATED 28.04.2016 Important Dates Last Date & Time for submitting e- tender: 05/05/16 up to 5.00PM Date & Time for opening of e-tenders 06/05/2016 at 12.00 Noon Kindly note that only online bid will be considered against this tender 1
THIS TENDER DOCUMENT CONTAINS Sr No Document Item Detail Page No 1 Notice Inviting Tender 3 2 Annexure -1 Process Compliance Form 4 3 Annexure -2 Technical Specifications 5-7 4 Annexure -3 Format of Commercial Terms & Conditions 8 2
NOTICE INVITING TENDER REIL/MM/16-17/E-PROC./13 This is a Notice Inviting Tender (NIT) for supply of Computer and Printers as per description and terms & conditions specified hereinafter: 1.1 Item Description & Quantity: S. no. Description Specification Make Qty. (No s) 01 Server System IBM, HP, Dell 2 02 Desktop PC (i7) with pre-installed Operating System Acer, Dell, HP, Wipro 10 03 Desktop PC (i5) with pre-installed As per Acer, Dell, HP, Operating System Annexure-II Wipro 04 Laptop (i7) with pre-installed Operating HP, Lenovo, Dell 10 System - with buyback option 3 05 Ink Tank Color Multifunction printer Epson, HP, Samsung 1 06 Data backup device iomega, Lenovo, WD 2 07 USB portable Hard Disk drive - 2 TB capacity Seagate, Toshiba, WD with USB power supply 10 08 Networking rack 6U with CAT-6 patch panels CISCO, Comrack, D- Link, Samson 2 09 Managed switch 24 port, 100/1000 mbps CISCO, D-Link, Linksys, Netgear 2 10 Network patch cord, 2 Meters 10 11 Network patch cord, 3 Meters 10 12 Network patch cord, 5 Meters 10 1.2 e-tendering Procedure: The procurement shall be carried out through submission of online tenders only. No offer in physical form will be accepted and any such offer if received by REIL will be out rightly rejected. Tender documents can be downloaded from our website www.reiljp.com or website of CPPP www.eprocure.gov.in. Final bids are to be submitted on website www.eprocure.gov.in. Any changes modification in the tender enquiry will be intimated through above Websites only. Tenderer are therefore, requested to visit our Websites regularly to keep themselves updated. The bidder should have a valid Digital Signature certificate issued by any of the valid certifying Authorities to participate in the online tender. The bids shall be uploaded in electronic form only through e-tendering system on website www.eprocure.gov.in 1.3 Bid should be submitted as per following instructions only: Documents (duly signed on each page) to be uploaded in the e-tender portal are: 1. Process Compliance Form as per given annexure -1 2. Technical and Commercial Terms & Conditions Compliance Form as per given annexures Note: e-procurement system does not allow submission of documents aftee due date of tender. Incomplete form or non-submission of documents to verify details may results into rejection of your offer and no Communication shall be done for submission of documents. Price Bid:- Price Bid i.e. BOQ given with tender is to be uploaded after filling all relevant information like basic prices, taxes & duties. The priced BOQ should be uploaded strictly as per the format available with the tender failing which the offer is liable for rejection (renaming or changing format of BOQ sheet will not be accepted by system) 3
Annexure - I Process Compliance Form (Tenders are required to print on their company s letter head and signed, stamp before uploading ) To M/s. REIL, 2, KANAKPURA INDUSTRIAL AREA, SIRSI ROAD, JAIPUR-302012 Sub:-Acceptance to the process related Terms and Conditions for the e- Tendering Dear Sir, This has reference to the Terms & Conditions for e-tendering mentioned in the tender No.:- REIL/MM/16-17/E-PROC./13 We hereby confirm the following:- 1) The undersigned is authorized representative of the company. 2) We have carefully gone through the NIT, Tender Documents and the Rules governing the e-tendering as well as this document. 3) We will honor the Bid submitted by us during the e-tendering. 4) We undertake that if any mistake occurs while submitting the bid from our side, we will honor the same. 5) We are aware that if REIL has to carry out e-tender again due to our mistake, REIL has the right to disqualify us for this tender. 6) We confirm that REIL shall not be liable & responsible in any manner whatsoever for my/our failure to access & submit offer on the e-tendering site due to loss of internet connectivity, electricity failure, virus attack, problem with the PC, digital signature certificate or any other unforeseen circumstances etc. With regards Signature with company seal Name- Designation E-mail Id: 4
Specification S/No. Item Specification Offered Make 1. Server System Processor: Intel Xeon E5-2600 product family 2.0 GHz, 6 cores per processor or Cache: 15 MB or Main memory: 16 GB or Hard Disk Drive: 2 TB with SAS RAID or DVD-RW Standard I/O with 100/1000/10G Ethernet ports, USB ports Redundant power supplies Monitor: TFT/LED 47 cm (18.5 inch) or Keyboard and Optical Mouse: Yes Warranty: Standard warranty three years or 2. Desktop PC (i7) with preinstalled Operating System 3. Desktop PC (i5) with preinstalled Operating System Processor: Intel Core i7-2600, 3.4 GHz or No. of processors: 1 Cache: 8 MB Cache or Memory: 8 GB 1066 MHz DDR3 RAM Graphic Card : Dedicated graphics card 1 GB or Open GL 2.0 capable system Hard Disk Drive: 320 GB or Bus Architecture: 4 PCI Network Interface: 10/100/1000 on board integrated network port Monitor: 47 cm (18.5 inch) TFT DVD ROM: 22X or better DVD Drive Pre-loaded with Recovery CD: Windows 8 Professional or OS Antivirus Keyboard and Optical Mouse Warranty: Standard warranty one year or Processor: Intel Core i5-2400, 3.1 GHz or No. of processors: 1 Cache: 6 MB Cache or Graphic Card : Dedicated graphics card 1 GB or Open GL 2.0 capable system Memory: 4 GB DDR3 RAM with 8 GB expandability Hard Disk Drive: 320 GB or Bus Architecture: 4 PCI Network Interface: 10/100/1000 on board Annexure -II Offer status Complied Deviation if any 5
integrated network port Monitor: 47 cm (18.5 inch) TFT DVD ROM: 22X or better DVD Drive Pre-loaded with Recovery CD: Windows 8 Professional or OS Antivirus Keyboard and Optical Mouse Warranty: Standard warranty one year or 4. Laptop (i7) with pre-installed Operating System - with buyback option Processor: Intel Core i7, Intel HD graphics, 5th Generation, 2.2 GHz or No. of processors: 1 Cache: 3 MB Cache or Graphic Card : Dedicated graphics card 2 GB or Memory: 8 GB DDR3 RAM Hard Disk Drive: 1 TB or Network Interface: 10/100/1000 on board integrated LAN, Wireless, Bluetooth Display size: 15.6 inch diagonal or DVD ROM: DVD burner Webcam: HD Webcam Port/Slots: 2 USB 3.0, 1 USB 2.0, 1 HDMI, 1 RJ-45, 1 headphone/microphone Operating System: Windows 8.1/10 Professional 64 bit or OS Antivirus Warranty: Standard warranty one year or Note : Buyback in lieu of :Lenovo(N200)- 1 No., HP (6720s)- 2 Nos. make laptop 5. Ink Tank Color Multifunction printer Functions: Print, Copy, Scan, Fax Colors: Black, Cyan, Magenta, Yellow Paper size: A4, Letter, Legal Paper feed: ADF, Tray and Manual tray Print Technology: Ink tank Print speed Black: 30 PPM or Print speed Color: 15 PPM or Print quality Black: 1200x1200 dpi or Higher Built-in flat bed scanner Scanning resolution: 1200X2400 dpi Scanning bit depth: 48 bit color, 16 bit gray scale, Fax support for Color and Black & White Data transfer rate during fax: 33.6 kbps or Storage for speed dials: 50 or Connectivity: High speed USB and Wireless Power consumption: Minimum Warranty: Standard warranty one year or Functions: Print, Copy, Scan, Fax Colors: Black, Cyan, Magenta, Yellow 6. Data backup NAS, 4 Bay, RAID 0/1/5, 2GB memory, 2x 6
device Gigabit LAN, 3 USB 4 TB with Enterprise HDD (1 TB x 4 HDD) Warranty: Standard warranty two years or 7 USB portable Hard Disk drive - 2 TB capacity with USB power supply 8 Networking rack 6U with CAT-6 patch panels 9 Managed switch 24 port, 100/1000 mbps SIGNATURE WITH STAMP 7
Annexure -III Commercial Terms & Conditions S/No. Term Description Offer status Complied Deviation if any 1 Terms of delivery F.O.R. Kanakpura Jaipur (Inclusive of Freight, Insurance, Packing & Forwarding) 2 CST/VAT Extra as applicable against form C 3 Terms of 45 days credit payment 4 Delivery period Within 2 weeks. (Delivery Schedule is changeable on prior intimation). 5 Excise Extra as applicable. It will be loaded on product costing 6 Authorization Required for dealers certificate from manufacturer 7 Offer validity Minium 45 days from due date. 8 L. D. Clause If the delivery of the items is not made by the stipulated date, the party shall have to pay liquidated damages @ 0.5% of the value of the items per week, subject to a maximum of 5% of the unit delivered price of each unit so delayed. 9 Rejection Supplier has to supply material as per specification. In case It is found rejected than supplier will get clear rejection by repair/replacement within 2 week of information or lift the material.after 4 week rejected material will be sent to scrap store. SIGNATURE WITH STAMP 8