Family Access Health Information WS\FA\FM\PS\CF\DA if you want Vaccinations to show and if you want compliance status to show health information you want Families to see, and if you want Notes to display Parent View Family Access Health Info Shows if student is in or out of vaccine compliance (if in Display Application) Displays all health information selected, including Notes Parent s toggle Display Options to look at health information 1
Parent Views of Medications and Diabetes Care Log blue hyperlinks will display more information Inventory displays, if by district to display Notes can be read by clicking on Parents can print information! 2
Automated Emails WS\AF\AE (000/district) Add and Configure automated emails messages for health office visits, medication expiration date and medication low inventory notices, IHP created/updated, Injury record added Automated email can be sent when a student checks into the clinic (can notify attendance staff, administrators, teachers, families, etc.) 3
Automated emails can be sent when a nurse enters an injury record (consider for AP, principal, safety team) When a nurse creates or updates in IHP (consider for 504 coordinator, counselor, LVN/classroom nurse, or diagnostician) Automated emails can be sent when a student is released from office The Family Subscription List defaults to selected for Family Access Notifications 4
Automated emails set up for Family Access notification about expiring meds (nurse enters expiration date entered in Track Inventory) Parents opt-in in their Family Access Settings and can change the warning to the number of days they want. Automated emails set up for Family Access notification about expiring meds (nurse enters expiration date entered in Track Inventory) Parents opt-in in their Family Access Settings and can change the warning to the number of doses they want. NOTE: number of doses will display as each medication s dosage unit (mg, tablets, units, puffs) 5
Parent View Family Access My Account settings can select email, FA wall message or both Example wall and email messages 6
Update Attendance WS\OF\HR\OV\MA Highlight student to select and click Upd Atnd button Complete per your district s procedures: Enter periods to update, Absence type and Absence Reason; Make sure date is correct. Enter a Comment & Save 7
Health Configurations and Utilities PS\CA\ST\CF Select if you want the critical alert pop-ups WS\OF\HR\PS\CF\HR your preferences IHP-how it will display in Profile 8
Health Utilities WS\OF\HR\PS\UT Mass Add = mass adds various health records, including screenings; recommended for Nurse Admin & Nurses Mass Void mass voids various health records, including screenings; recommend for Nurse Admin only Covert BMI changes a range of Physical (AN) entries from metric BMI to English BMI Mass Clone Health Conditions = allows you to clone health conditions from year to year, including options to inactivate conditions from the clone year and to clone notes Mass Clone IHP = allows you to clone select IHP form from year to year, including mass inactivating existing IHP forms 9
This will NOT clone IHPs that are scanned (Add File); ONLY HTML IHPs that are using Skyward templates created in Health Forms (WS\OF\HR\HF\CF) Office Visit Configuration WS\OF\HR\OV\PS\CF Do not use In Office time field (as desired) Update Office Visit defaults for selected users OR 10
Office Visit Utilities WS\OF\HR\OV\PS\UT Mass Void Office Visits (by Ranges, dates, user, etc.) Medication Utilities WS\OF\HR\ME\PS\UT Mass Add and Mass Void Medications (by Ranges, dates, Med Codes, user, etc.) PROCESSING LISTS Processing Lists Creates a list of students that meet the Report Template Ranges or Entry by Student Ranges Helpful for Message Center, related reports, students lists, etc. Highlight the report and click Processing List 11
Create New Processing List Once it is complete, expand to view the students on your list; Add/Delete Names as needed (ex. use the asthma health condition report for a Processing List in Message Center to send out Asthma Action Plan forms for selfcarry; delete students from the Processing List who have already turned in their AAP) 12
Message Center WS\AF\MC\MC Add to create your message Name and write your email Attach forms, if desired Select Post Date; select Email date/time if sending Email select to Post to Family Access, Student Access, Send as Email &/or email additional Recipients NOTE: if sending for another staff member, change the from to their email NOTE: Additional Recipients = anyone who might want to be copied on the email Select to Post/Send by Processing List; add your desired Processing List DOUBLE CHECK BEFORE YOU SAVE SAVE = SEND 13
Processing List of Entry by Student screens Change Filters or apply a Quick Filter with desired Ranges (example of 10-year old females for a Processing List to send out spinal screening notifications After Ranges applied, click the Processing List icon and Create a new Processing List Use Processing List in Message Center Can use to run Health Reports (Ranges Filter by processing list) 14
Example Health Report Filter by Processing Lists Scoliosis report WS\OF\HR\RE\SC Finding 10-year old females without a spinal screening 15