Tender Enquiry No. : CDC/1k/17011/2009-10/02 dated 20 th July 2009 Item : Sealed Quotation for Computer Hardware and Software Due Date & Time : 28.7.2009, 16.00 Hrs Dear Sir, Consultancy Development Centre (CDC) is an autonomous institution of Dept. of Scientific & Industrial Research, Ministry of Science & Technology, hereby invites the offers, for the procurement of Computer Hardware and software as indicated in Annexure I. Your offer in a sealed envelop, containing two separate envelopes one for Technical bid & other for Price bid, superscribing on the top Quotation for Computer Hardware and Software (Priced/ Unpriced) should reach this office latest by 28.07.2009 before 16.00 Hrs. Bids are to be addressed to The Director General, Consultancy Development Centre, IInd Floor, Zone IV-B, India Habitat Centre, Lodhi Road, New Delhi 110 003. Two parts of the bids are as under :- Part I Technical Bid (Unpriced) : At least 3 references of clients Performance letters of atleast 2 clients. Terms & Condition (Annexure II) Check List (Annexure III) Technical deviation sheet (Annexure IVI) Compliance Certificate (Annexure VI) Part II (Priced) : Price Bid (Annexure V) Please note that your offer should be only in the enclosed format duly signed by the authorised signatory on each page along with seal of your firm. No correspondence will be entertained regarding extension of bid, closing date or delay in receipt of offer. Page 1 of 9
Bids not received in two parts or received after schedule date of submission would be rejected straightway. The Centre is not bound to place the entire order with one vendor. Consultancy Development Centre reserves the right to reject any/all bids at its discretion without assigning any reason thereof whatsoever. Thanking you, Yours faithfully, For (Consultancy Development Centre) Enclosed: Annexure I (Specifications) Annexure II (Terms and Conditions) Annexure III (Check List) Annexure IV (Technical Deviation Sheet) Annexure V (Price Bid) Annexure VI (Compliance Certificate) Page 2 of 9
Annexure - I Specification of Computer Hardware and Software Accepted make for Desktop : HP, IBM, Wipro, Dell Model Sl.No. Specifications Qty. Pentium P-IV with preloaded O/S (Windows 2000 XP- Professional) 1. Intel Core 2 Duo processor 3.0 GHz Processor or above 1 MB L2 Cache 2 GB RAM 320 GB HDD 17 TFT Flat Monitor Intel Graphic Media Accelerator 100/1000 Mbps NIC Keyboard Optical Mouse with Mouse pad or wireless 4 USB Ports 1 Serial and 1 Parallel DVD-RW 3 year on-site warranty 9 2. HP Laserjet Network printer (3005 dn) 01 Software 1 Symantec Anti-Virus latest version (server with 50 users) 2 PDF Creator Professional (Latest Version) 5 users Note : Minimum specifications are mentioned above. Specification below minimum will not be considered. However, specification above minimum specification can be considered. Page 3 of 9
Terms & Conditions Annexure II 1. General Essential Terms 2. Prices Vendor should provide Customs Clearance Certificate if the hardware is imported. Vendor shall enclose at least 3 references of clients, preferably from Government/Government supported organisations, where similar type of services has been provided. Prices stated shall include all Taxes and Duties such as VAT, Sales Tax, Customs, Excise, Octroi, etc., wherever applicable along with detailed breakup of each component and documentary evidence. 3. Schedule of Payments 90% on delivery and satisfactorily installation at CDC Premises.. 10% on acceptance of the items byt Consultancy Development Centre and on furnishing the performance bank guarantee mentioned in clause 6 hereunder. 4. Warranty Vendor shall provide on-site comprehensive warranty services for hardware for atleast a period of 36 months after its installation and acceptance by Consultancy Development Centre 5. Liquidated Damages In case the Vendor fails to complete the work as per the schedule and agreement thereof, or repudiates the contract at any time, Consultancy Development Centre without prejudice to any other right or remedy available may recover from the Vendor a sum, as ascertained and agreed liquidated damages and not by way of penalty to be calculated at the rate of 0.5% per week of delay on the total values of work subject to a maximum of 10% of the contract value. 6. Performance Guarantee Vendor shall furnish to Consultancy Development Centre an irrevocable letter of guarantee from their bankers for a sum equivalent to 10% of total order value of this contract. This irrevocable letter of guarantee shall be drawn in favour of Consultancy Development Centre and shall be valid for 36 months beyond the date of awards of work order against this agreement. Consultancy Development Centre shall have an unqualified option under this guarantee to invoke the banker s guarantee to claim the amount there under in the event of Vendor failing to honour any of the commitments entered under this agreement. Page 4 of 9
7. Validity of the Offer The validity of the offer submitted shall be upto 90 days from due date. 8. Delivery of hardware and Software Within ten working days from date of purchase order Page 5 of 9
Annexure III Check List for Technical Bid (Unpriced) Sl Terms & Conditions (Yes/No) Deviations, if any No. 1. Client references (3) 2. Performance Letters at least 2 enclosed 3. Compliance Certificate enclosed 4. Three Year on site comprehensive Warranty 5. Validity of offer 90 days from the due date 6. Taxes & Duties included 7. Payment Terms as mentioned in Tender Document Clause No.3 8. Delivery of system (Within ten days) 9. Sales Tax Number indicated 10. 10% Performance Bank Guarantee Signature : Company Name & Seal : Page 6 of 9
Annexure IV Technical Deviation Sheet Accepted make for Desktop HP, IBM, Wipro, Dell Model Sl.No. Specifications Deviation, if any Pentium P-IV with preloaded O/S (Windows 2000 XP- Professional) 1. Intel Core 2 Duo processor 3.0 GHz Processor or above 1 MB L2 Cache 2 GB RAM 320 GB HDD 17 TFT Flat Monitor Intel Graphic Media Accelerator 100/1000 Mbps NIC Keyboard Optical Mouse with Mouse pad or wireless 4 USB Ports 1 Serial and 1 Parallel DVD-RW 3 year on-site warranty 2 HP Laserjet Network printer (3005 dn) Software 1 Symantec Anti-Virus latest version (server with 50 users) 3 PDF Creator Professional (Latest Version) 5 users Signature : Company Name & Seal : Page 7 of 9
Annexure V Price Bid Accepted make for Notebook & Desktop HP, IBM, Wipro, Dell Model Sl.No. Specifications Unit Price (Rs.) Pentium P-IV with preloaded O/S (Windows 2000 XP- Professional) 1. Intel Core 2 Duo processor 3.0 GHz Processor or above 1 MB L2 Cache 2 GB RAM 320 GB HDD 17 TFT Flat Monitor Intel Graphic Media Accelerator 100/1000 Mbps NIC Keyboard Optical Mouse with Mouse pad or wireless 4 USB Ports 1 Serial and 1 Parallel DVD-RW 3 year on-site warranty 2 HP Laserjet Network printer (3005 dn) Software 1 Symantec Anti-Virus latest version (server with 50 users) PDF Creator Professional (Latest Version) 3 for 5 users Signature : Company Name & Seal : Page 8 of 9
Annexure VI COMPLIANCE CERTIFICATE We hereby confirm that our Quotation for Computer Hardware and Software, submitted to CDC in response to Enquiry No.: CDC/1k/17011/2009-10/02 dated 20 th July 2009 is in complete compliance to all technical and commercial terms and conditions mentioned therein. Any deviation, mentioned anywhere in our offer, automatically stands withdrawn. (Signature of competent authority) Name Date : Seal Page 9 of 9