District 9800 ONLINE DIRECTORY QUICK GUIDE Revision: 24 July 2014 ACCESS ROTARY DISTRICT 9800 WEBSITE www.rotaryd9800.org LOG IN (this is required to prevent unauthorised access to data). Enter your email address and password and click Sign In. (NOTE: If you do not have a password, enter your email address and click Forgotten Password - you will then be sent a password to your email address to enter and sign in). Member log in issues may be directed to the district webmaster by using the button at the top of the screen or email webmaster@rotarydistrict9800.org After you log in, the following options are available: The following provides a quick guide to: UPDATE PROFILE (How to update your personal details (profile) email address, telephone, address etc). Maintaining and keeping your details/profile current will ensure effective communication. When you update your profile/details, changes are made real time (instantly) throughout the D9800 database and online directory. DISTRICT DIRECTORY (Online D9800 directory and contacts. Contact data is available by person, club, committee and district position level). COMMITTEES (District Committees current contacts and contact details). CLUB DATA (Maintaining Club roles and Club details). :ROTARY DISTRICT 9800 Database and Online Directory Quick Guide 240714.doc Page 1 of 7
AFTER YOU LOG IN HOW TO MAINTAIN YOUR PROFILE DATA (Your contact data telephones, email, address etc.) Click on UPDATE PROFILE You will then see your current personal data recorded in the D9800 directory database. If any of your data requires update, type in the new data. To save the updated data (the data you typed in), click Update My Details at the bottom of the page. Congratulations at this point your profile has been updated in the entire D9800 directory database including the online directory and all district and club positions you may hold. You may update your personal data at any time. By keeping your data current, the information in the D9800 online directory will always be current and will facilitate effective contact and communication. IT IS MOST IMPORTANT THAT YOU MAINTAIN YOUR PERSONAL D9800 DIRECTORY DATABASE PROFILE TO KEEP THE ONLINE DIRECTORY UP TO DATE. :ROTARY DISTRICT 9800 Database and Online Directory Quick Guide 240714.doc Page 2 of 7
AFTER YOU LOG IN HOW TO ACCESS AND USE THE D9800 ONLINE DISTRICT DIRECTORY Click on DISTRICT DIRECTORY You may then select District Positions 0R Clubs by selecting here. Note: - club pages include a map of their meeting place. :ROTARY DISTRICT 9800 Database and Online Directory Quick Guide 240714.doc Page 3 of 7
You can search the District Directory by Name Alphabetical listing. OR you can select by district Committee. If you wish, you can print the district position directory. You can also print club positions when viewing a club. Remember what you print will only be current at the time of printing. :ROTARY DISTRICT 9800 Database and Online Directory Quick Guide 240714.doc Page 4 of 7
DISTRICT COMMITTEES To view district committees, members and contacts, click here. You will then see a consolidated list of all district committees. Click on the + sign to expand any committee. You will then see all committee members by role, name and email address. :ROTARY DISTRICT 9800 Database and Online Directory Quick Guide 240714.doc Page 5 of 7
MAINTAINING CLUB DATA (CLUB DETAILS AND CLUB ROLES) FOR CLUB PRESIDENTS AND SECRETARIES ONLY Log in to 2014.rotarydistrict9800.com.au (Do not use www prefix). Or click here (If you are using Google Chrome as your browser right click on here and then click Open Hyperlink ). To Log In: Enter your email address - for log in to the directory database only your email address is: your club name@rotarydistrict9800.org e.g. keiloreast@rotarydistrict9800.org Do not leave spaces. Password: Confidential to only be used by club President or Secretary Your password is your RI club number. Your club number is shown in last year s district directory, your SAR and on My Rotary. Click on Sign in button You will then see. You can maintain Club Roles and Club Details by clicking the menu tabs. Ensure you click and/or to save the changes you make. Comprehensive instructions were provided to all club presidents and secretaries for data input to the 2014-15 district 9800 directory database. IT IS IMPORTANT THAT CLUB DATA (CLUB ROLES AND CLUB DETAILS) IS MAINTAINED BY THE CLUB. ANY UPDATE TO CLUB DATA (e.g. meeting venue/time, club roles etc) IS INSTANT THROUGHOUT THE DIRECTORY DATABASE AND IN THE ONLINE DIRECTORY. :ROTARY DISTRICT 9800 Database and Online Directory Quick Guide 240714.doc Page 6 of 7
NOTES: The D9800 directory database contains district and club officer positions and personal contact information and is for Rotary use and purposes only. All personal profile data is updated everywhere in the D9800 directory database and the online directory when individuals update their profile/data and click. The online directory data will be maintained and updated by clubs, individuals (update profile) and district officers (note that the hard copy printed directory was only be current at the time of printing). The D9800 online directory can be searched in many ways to assist in quickly finding required contacts and their current contact information. Each club page includes a map to show their meeting location. Club (president and secretary) and district officers have access to the D9800 2014/15 district directory database to maintain club and district committee data. District 9800 has created the directory database and online directory to facilitate a means of having current club data, district committee member and contact details available to all in the online directory. More features of the new D9800 directory database will be progressively made available. ACKNOWLEDGEMENT The collective efforts of the Rotary District 9800 Directory Team in bringing you the first online directory are acknowledged. Rotary District 9800 Directory Team 2014/15 Murray Verso 0417 595 217 verson@netspace.net.au Cheryl Pisterman 0419 757 866 cheryl@inmyhouse.com.au Marjorie Gerlinger 0419 302 109 marbern@bigpond.net.au Peter Lamping 0418 510 312 pebass@bigpond.com Mark Schirmer 0408 995 768 mark@hyp.net.au Rotary District 9800 Directory Database Administrators StreamScape and Webmaster Ron Stark 1300131347 ronstark@streamscape.com.au Daniel Brown 1300131347 daniel@streamscape.com.au Stuart McArthur 0416140533 webmaster@rotarydistrict9800.org Mark Stephens 0419373781 webmaster@rotarydistrict9800.org :ROTARY DISTRICT 9800 Database and Online Directory Quick Guide 240714.doc Page 7 of 7