Quick start guide: Web Hosting PC version Doc Ref: GC060 Author: Glow Team Page 1 of 24 Ref: GC060
Contents Introduction... 3 What is the Glow Web Hosting service?... 4 Why use the Glow Web Hosting service?... 4 Tutorial 1 Getting started... 6 Log on to Glow... 6 Adding the Web Hosting Web Site Management web part... 8 Tutorial 2 Setting up and requesting approval for a web site.. 10 Requesting a Web Site... 10 Viewing web site requests... 13 Viewing approved web sites... 14 Tutorial 3 Managing the content of an approved web site... 16 To upload content to your approved web site... 16 Tutorial 4 Requesting changes to your web site... 22 To request approval for more storage space... 22 Tutorial 5 Removing a web site... 24 To delete a web site... 24 Author: Glow Team Page 2 of 24 Ref: GC060
Introduction This booklet provides an overview of Glow Web Hosting and its potential use in learning and teaching. There are instructions on setting up Glow Web Hosting and exploring its functionality for the purposes of this pilot. Glow is web-based and can be used wherever users have access to an internet connection. During the pilot you will be able to access Glow from both school and home. Each Glow user has their own unique username and password which gives access to information and resources appropriate to the user s role; thus, a pupil s access to Glow will differ from staff users. Author: Glow Team Page 3 of 24 Ref: GC060
What is the Glow Web Hosting service? The Glow Web Hosting service allows a Glow user to own, add content to and publish a web site. A web site is a group of related web pages published on the world wide web or within an intranet such as Glow. The various pages of a web site are interconnected using hyperlinks which, when clicked, will navigate the user to another area of the web site. Most web sites have a home page as their starting point. The right to use the Glow Web Hosting service has to be granted to a user by an administrator of Glow. This duty will usually fall to a local authority administrator but could be delegated to the school or establishment administrator of Glow. Why use the Glow Web Hosting service? Schools that do not already have a web presence could take advantage of the Glow service in order to publish their school web site for the world to see. Users can make various types of content visible to a much larger audience. For example, work could be shared across schools within Glow without the need to invite Glow users into a group, good practice could be highlighted to the wider internet community, school events could be publicised to the local community. The service could also provide Glow users with an additional area for distributing files if their portal space allocations have been used up. For example, a Glow user could create a basic web site for the purpose of storing files for upload and download. Author: Glow Team Page 4 of 24 Ref: GC060
The flexibility of publishing web pages could allow for more creativity in the presentation of information. Pupils who have the knowledge to create web pages could be allowed to present their work in this format rather than using more traditional methods. Author: Glow Team Page 5 of 24 Ref: GC060
Tutorial 1 Getting started The purpose of this tutorial is to demonstrate how to add the Web Hosting Web Site Management web part to your own My Glow site. In this tutorial you will: log on to Glow navigate to your My Glow site add the Web Hosting Web Site Management web part to your own My Glow site Log on to Glow 1. Open your web browser and in the address bar enter the Glow web address: https://portal.glowscotland.org.uk 2. The Glow logon screen will appear. 3. Enter your username and password into the appropriate boxes. 4. Click on the arrow icon or press the Enter key to log on. Author: Glow Team Page 6 of 24 Ref: GC060
5. If this is the first time that you have logged into Glow, an acceptable use policy will appear. Read the policy and then click on Accept to continue. Your Staff home page will open. 6. This is the default theme, or look, for Glow staff users. All screen shot images used in this quick start guide will use this theme. If you wish, you can change theme by: scrolling to the bottom of the screen clicking on Change Theme selecting a different theme from the drop-down menu clicking on Apply. 7. Click on the My Glow link on the left-hand navigation bar. My Glow link Author: Glow Team Page 7 of 24 Ref: GC060
Adding the Web Hosting Web Site Management web part 1. Click on Modify Shared Page. 2. Select Add Web Parts then Browse. Modify Shared Page 3. By choosing to add web parts to a page, Glow switches to the design page view. This view allows you to move web parts around on the page and drag web parts from the web part galleries onto the page. 4. Select the Virtual Server Gallery. Author: Glow Team Page 8 of 24 Ref: GC060
5. The Virtual Server Gallery may have a long list of web parts. You may have to click on Next to find the Web Hosting Web Site Management web part. 6. From the Web Part List, find and drag the Web Hosting Web Site Management web part into one of the marked areas. Zones for web parts 7. Close the Add Web Parts menu. Close the menu Author: Glow Team Page 9 of 24 Ref: GC060
Tutorial 2 Setting up and requesting approval for a web site The Web Hosting Web Site Management web part allows you to request approvals for web sites, manage the upload of content for approved web sites and view any pending requests that you may have for web sites. In this tutorial you will: use the Web Hosting Web Site Management web part to request approval to set up a web site Requesting a Web Site 1. Log on to Glow. 2. Click on My Glow from the left-hand navigation bar. 3. From the Web Hosting Web Site Management web part, click on Request a Web Site. Author: Glow Team Page 10 of 24 Ref: GC060
4. The Request a new web site page will appear. Fill out the form as follows: Web Site Name: This is a mandatory field. Enter yourname Test Web Site. Note: do not use apostrophes in your name e.g. Anita s Test Web Site. Apostrophes are often used by programmers as special characters in their code and can cause your system confusion if used in the web site name! Storage Requested: The maximum storage space for a requested web site is 50MB. From the drop-down menu select 25MB. Web Site Expires: This box is ticked by default. For a web site request with no expiry date you would remove the tick. For the purpose of this tutorial, leave the tick and set an expiry date. Expiry Date: You can either enter a date manually in the format DD/MM/YYYY or use the calendar icon date. Enter a date one week from today s date. to select a Web Site Access: This drop-down menu allows you to chose between letting only selected Glow users see your website or publishing your web site for all web users to see. For the purpose of this exercise, please select Internal intranet. Select groups from the chosen establishment: The establishments you can select groups from are: your school, your local authority and the national portal. Select your school from the drop-down menu. Available Groups: This screen will change to display the groups from your school. Author: Glow Team Page 11 of 24 Ref: GC060
a) The groups available to you will be different from the screen shot above. From Available Groups, click on the group that you want to see your web site. Click on Select Group>> to move the group over to Selected Groups. b) Comments: Add any appropriate comments e.g. this is a test web site only! Please note: The following special characters.,;?!-_ are allowed in the comments field but others, such as an apostrophe, will cause an error. c) Click the tick box to indicate that the acceptable usage policy guidelines will be followed. d) Click on Submit Request (near top of form) to be returned to My Glow. Note: At this point, if you have omitted important data or used unsuitable characters in your comments, Glow will alert you with errors in red. Author: Glow Team Page 12 of 24 Ref: GC060
Viewing web site requests All requests for web site approval or amendments to web sites, such as extending the expiry date, have to be approved. The approval of requests is carried out by the Accounts and Services Manager. You will need to wait for the Accounts and Services Manager to approve your request. Your web site requests are listed at the bottom of the Web Hosting Web Site Management web part. Web site request waiting for approval Author: Glow Team Page 13 of 24 Ref: GC060
Viewing approved web sites All approved web site requests will appear near the top of the Web Hosting Web Site Management web part. Web site name Web site address (url) 1. Click on the Web Site URL to take you to the home page of your web site. When a new web site is approved, Glow automatically creates a home page for your site called default.htm. The home page contains the following message: If you know how to edit HTML pages, you can change this page to reflect the home page of your web site. This guide does not cover editing of HTML pages. Tutorial 3 will guide you through the process of uploading ready-made html pages. Author: Glow Team Page 14 of 24 Ref: GC060
You will need to use your browser buttons to return back to your My Glow personal space. 2. Click on the web site name to take you to the Web Site Details screen. This page provides additional functionality such as requesting more storage space for your web site or changing the expiry date. We will come back to this page later on in the guide. For now, click on Back to return to My Glow. Author: Glow Team Page 15 of 24 Ref: GC060
Tutorial 3 Managing the content of an approved web site In this tutorial you will: use the Web Hosting Web Site Management web part to upload content to your approved web site Glow supports the upload of content using secure file transfer protocol (ftp/tls) via a suitable third party software client. This tutorial, however, will use the upload tool built into Glow. Glow Web Hosting does not provide tools for creating HTML pages. For the purpose of this tutorial, you could create your own HTML pages using propriety software or HTML code or use the sample files provided on the resources CD. This guide makes use of the sample files. To upload content to your approved web site 1. Log on to Glow. 2. Click on My Glow from the left-hand navigation bar. 3. Select Manage content. on the right hand side of your approved web site details. Author: Glow Team Page 16 of 24 Ref: GC060
4. A new window will open. The Managing site window details all files and folders associated with your web site. The screen shot above is displaying the default.htm page that is automatically created when a web site is approved. 5. Click on Upload. 6. Click on Browse. 7. Navigate to where the sample html files are stored. 8. Select the file called contents. This will be the home page for your web site. 9. Click on Upload File. Author: Glow Team Page 17 of 24 Ref: GC060
10. Repeat steps 5 to 9 to upload the files page1, page2 and page3. 11. The graphic images used by these web pages are stored in a separate folder. You need to create a folder in the Managing Site window to store the graphic images. Click on New Folder. 12. Name the folder: images. (note: lowercase letters only) 13. Click on Create Folder. 14. Click on the images folder to open it. Author: Glow Team Page 18 of 24 Ref: GC060
15. Repeat steps 5 to 9 to upload the files band, boulangerie, running, mcdonaldsfr and teacher_whiteboard to the images folder. 16. Click on Up to return to the top level of the Managing site window. 17. You now have to make sure that Glow will open your uploaded page first instead of the default.htm page that was automatically created when your web site was approved. 18. Select the default.htm file by clicking on the radio button to the left of the file name. radio button Author: Glow Team Page 19 of 24 Ref: GC060
19. Delete this file by clicking on Delete. 20. Confirm that you want to delete the file. 21. Rename the contents.html file by: a) Clicking on the radio button to the left of the file name b) Clicking on Rename c) Enter default.html into the box d) Click on Rename 22. Close the Managing site browser window to return to My Glow. close browser window 23. Click on the Web Site URL to see your newly uploaded web site. web site url Author: Glow Team Page 20 of 24 Ref: GC060
24. Use your browser back button or the history button to return back to My Glow. Note: to let others (the groups allocated) see your web site you will have to pass on the web site URL. This could be done by copying the url and emailing it or setting up a Glow group for the authorised users and adding the url as a Web Link. Author: Glow Team Page 21 of 24 Ref: GC060
Tutorial 4 Requesting changes to your web site In this tutorial you will: use the Web Hosting Web Site Management web part to request additional storage space for your web site It is also possible to request approval for changes to the permissions (who can see your web site) and to change the expiry date of your web site. To request approval for more storage space 1. Log on to Glow. 2. Click on My Glow from the left-hand navigation bar. 3. Click on your web site name to go to the Web Site Details screen. Author: Glow Team Page 22 of 24 Ref: GC060
3. Click on Request More Storage. 4. From the drop-down menu, select 50MB. It is always good practice to add a comment for the approver explaining why you are requesting a change to your web site. 5. Click on Submit Request to return to the Web Site Details page. 6. Click on Back to return to My Glow. 7. You will need to wait for the administrator to approve your request. Your web site requests are listed at the bottom of the Web Hosting Web Site Management web part. Author: Glow Team Page 23 of 24 Ref: GC060
Tutorial 5 Removing a web site In this tutorial you will: use the Web Hosting Web Site Management web part to remove a web site At any time you can delete a web site from the Glow Web Hosting service. To delete a web site 1. Log on to Glow. 2. Click on My Glow from the left-hand navigation bar. 3. Click on your web site name to go to the Web Site Details screen. 4. Click on Remove this Site to go to the Remove web site window. 5. Click in the WARNING tick box. 6. Click on Remove this Site to return to My Glow. Author: Glow Team Page 24 of 24 Ref: GC060