CMPTR Chapter 10 Creating a Document

CMPTR Chapter 10 Creating a Document

Word Window Show Hide Button File Name in Title Bar Home Tab Ribbon Paragraph Mark Group Ruler Status Bar View Buttons Zoom Controls

Block Style Business Letter These backwards Ps are paragraph marks and seen when formatting marks are displayed they are turned on and off with show/hide toggle button

Insertion Point blinks where text will be inserted. Notice it before Lucas name below

Word Concepts Nonprinting Characters Do not print, viewed with show/hide button Show/hide is a toggle button Autocomplete Automatically inserts text For example, Type letters Dec and press enter and Word automatically finishes the word Autocorrect Automatically corrects spelling and typing errors i.e. capitalize first word of sentence; spell checking automatically, format email as hyperlink

Word Concepts Inserting Symbols Undo/Redo Save vs. Save As Save overwrites the existing file Save as gives the document a new name keeping a copy of the original document

Selecting Text With Mouse With Keyboard Character(s): Drag across block of text Shift + > Word: double click Ctrl + Shift + > Line: Shift click Shift + down arrow Paragraph: triple click Ctrl + Shift + down arrow Entire Document: triple click white space to left Ctrl + A

Moving Text Drag and Drop (Mouse) Select text, left click, drag to new location Select text, right click, drag to new location, select copy or move Keyboard Select text Ctrl C to Copy Ctrl V to Paste Ctrl X to Cut Office clipboard collects 24 items cut or copied to be manipulated in future

Formatting Text Purpose of formatting is to make it attractive or to give emphasis. Formatting changes appearance of text Font Design of a set of characters Example: Times New Roman vs. Calibri Points Units of measurement; one point = 1/72 of an inch Font box/size arrow Font Style (B, I, U) Font Color Font Grow/Shrink

Formatting Paragraphs Changing spacing or alignment between paragraphs Paragraph spacing Space above and below paragraph Line spacing Double or 2.0 blank line between lines of text Single or 1.0 no extra space between lines Aligning paragraphs Left, center, right, justify

Indent (First Line, Hanging, Full) Ruler Bar First Line Indent Hanging Indent Full Indent

Tabs Center tab aligns the column at the center point Left tab aligns the column to the left Right tab aligns the column to the right

Bulleted and Numbered List Bulleted list Group of related paragraphs with a symbol Numbered List Group of related paragraphs with particular order

Paragraph Vs. Page Border

Format Painter Copy format from one location to another

MLA Style MLA (Modern Language Association) style is used to write papers and cite sources within the liberal arts and humanities. 1 Margins Double Space Space after 0 Create a header with last name that numbers pages in upper right-hand corner Indent the first line of paragraphs one half-inch from the left margin On the first four lines, list your name, your instructor's name, the course, and the date at the left margin

MLA PAPER

Block Style Business Letter Letterhead/Return Address Date Inside Address Salutation Body Complimentary Close Signature Line Enclosure

Block Style Business Letter 4 HARD RETURNS LEAVE 3 BLANK LINES YOU SEE 3 PARAGRAPH MARKS 4 HARD RETURNS LEAVE 3 BLANK LINES YOU SEE 3 PARAGRAPH MARKS 2 HARD RETURNS LEAVE 1 BLANK LINES YOU SEE 1 PARAGRAPH MARKS 2 HARD RETURNS LEAVE 1 BLANK LINES YOU SEE 1 PARAGRAPH MARKS 4 HARD RETURNS LEAVE 3 BLANK LINES YOU SEE 3 PARAGRAPH MARKS

You Try It Type a block style business letter to Mrs. Sievers Share with her what you like about high school Close with Sincerely yours, 4 Hard returns, your name Print and sign Save as your last name first name likeschool

You Try It Create a New Document Based on Existing File/New Available Templates/New from existing (button) Find letter to Mrs. Sievers Click create new Save as your last name first name changeschool

You Try It Using File likeschool Use P310 Select the first letter of your name (click and drag) Select your first name (double click word) Select your entire name line (click in left margin next to line; additional lines: control + down arrow) Select the first two lines of a paragraph (click and drag) Select a sentence (ctrl + click in sentence) Select a paragraph (triple click in paragraph; for multiple use the ctrl key) Select entire document (CTRL A or Triple Click in margin) Select two non-adjacent blocks of text can be selected with ctrl key

You Try It Using File likeschool Format text is to change how a document looks Font is design of set of character Font box arrow Default font: calibri Recently Used fonts Font size is measured in points One point = 1/72 of an inch Grow and shrink font Font style Format such as bold, italic, underline, and color Discuss themes

You Try It Using File likeschool Formatting paragraphs Paragraph spacing Space between hard returns or paragraph marks Default: 0 before and 10 point after Use before and after boxes on page layout tab Right click and format paragraph Adjust paragraph spacing Adjust line spacing Change paragraph alignment Find and change text Preview and print Save and save as

You Try It Tabs and Favorite Songs Ask student name and favorite song Set up key line Place 2 tabs (left and right) Discuss tab stops deleting and adding Discuss non printing characters Add a leader line between the two tabs Discuss default tab stops Use tab dialog box

You Try It Bullets Bullets button in paragrph group of home tab Change bullets in gallery of bullet styles Use bullets button arrow Use live preview Using what you like letter, change paragraph to bulleted lists. Change bullet to a diff style and color Using what you don t like letter, change paragraph to numbered list and use number dialog box Make a header for the letter; student name above line and email after Give page a border and use color and shadows Indent paragraph Use format painter

Your Turn Quiz Yourself page 339 Practice it 10-2 On Own 10-1 Discussion: why proofread Prep Card C10