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Document Control Change Record Date Author Version Change Reference 23 10-2016 Abd Elrahman Gamal V1.0 No Ref. Reviewers Shadi Diab Kamran Shaikh Name Position Manager, Supply Chain Management Applications Section Principal ERP Specialist Distribution Copy No. Name Position 1. Amjad Shahrooj Head of Training Unit 2. Khalid Al Farsi Sr. Government Training Programs Officer Training & Events Management Section Communication and Business Development Department Training@deg.gov.ae 04-4056225 04-4056580 www.deg.gov.ae 2
Contents Document Control... 2 Unit One... 4 Supplier Registration - Prequalification... 4 Supplier Registration... 4 Pre-Qualification... 12 Unit Two... 21 Duplicate Supplier Registration... 21 Unit Three... 28 Supplier Renewal... 28 Unit Four... 33 Create Quotation... 33 Unit Five... 39 Create Work Confirmation... 39 Unit Six... 43 Supplier Invoice Creation... 43 3
Unit One Supplier Registration - Prequalification Supplier Registration Supplier Register and enter his information Login to https://grp.dubai.gov.ae/oa_html/jsp/pos/suppreg/supplierregister.jsp?ouid=d87a4c089081a32f Enter the Following Data i. Company name ii. Primary Email iii. Last Name Press Next 4
Create Address Book ` i. Press on Create Enter the Following Data i. Address name ii. Address line 1 iii. City/ Town /Locality iv. Postal Code v. Phone Number vi. Email Address vii. Press Apply 5
Select Business Classification v v 6
Press on Create on Product and services Search and Select the products and services Press Apply 7
Create Banking details i. Press on create (B) Enter the Following data i. Bank name ii. Branch name iii. Account number iv. IBAN number v. Press Apply v 8
Press next (B) ` 9
Attach the requested documents Press Submit v v v 10
Review the Confirmation 11
Pre-Qualification Supplier will receive an email with registration link after status is updated to Supplier to provide details 1. Open the Notification 2. Press Here hyperlink v 12
Press on Respond (B) v 13
Press Next ` v 14
Press Next ` v Press on Update Pencil v v 15
Add the required Attachments Respond to the requirements Click on Continue v v v 16
Press Submit v 17
Press Next ` v 18
Press Submit ` v 19
Review the confirmation 20
Unit Two Duplicate Supplier Registration Supplier Register and enter his information Login to Enter the Following Data Press Next https://grp.dubai.gov.ae/oa_html/jsp/pos/suppreg/supplierregister.jsp?ouid=d87a4c089081a32f iv. Company name v. Primary name vi. Phone number 21
If you are a registered supplier on GRP system, then you will receive below Error Message to submit your registration request with any other department using your existing user name on the system. 22
Use your existing user name and email that mentioned in the above error message to submit your registration request with any other department. 23
Use below path to submit your registration request Grp esupplier Portal > Supplier Registration & Renewal Page 24
Registration and renewal page will be displayed To Submit your request, follow below steps: 1. Select the department that you need to register with. 2. Select your category. 3. Upload all requested Attachments. 4. Submit your request for Approval. 1 2 3 4 25
You will receive a confirmation message that your request has been submitted The request has been submitted for approvals and you will be registered with DA once it is finally approved 26
Once the request finally approved, you will receive below notification 27
Unit Three Supplier Renewal Supplier Renewal Request Login to GRP System with your User Name and Password Enter the Following Data vii. viii. ix. User Name Password Press On Login 28
GRP System will be Opened ii. iii. iv. You will receive 3 messages for your renewal as below: 30 days before your Expiry, 15 days before your expiry and one day before your expiry. In case you need to read this message just press on it 29
To submit your Renewal Request, follow below Steps: i. Go to GRP e-supplier Portal > Supplier Renewal Page 30
To submit your Renewal Request, follow below Steps i. Under Department Section, Select Dubai Airports ii. Select the Activity iii. Upload the required Attachments Required Documents are mentioned in the same page iv. Click on Submit 1 2 3 4 31
Confirmation Message for submitting the request will be received as below Also You will receive a notification once your request is approved 32
Unit Four Supplier will create Quotation Create Quotation Login to GRP and sourcing Page Navigation> https://grpsite.dubai.gov.ae GRP esupplier Portal> GRP Sourcing Supplier > Sourcing> Home Page 33
Press on RFQ number in notification area 34
Press on notification Details 35
Select Create Quote from action Populist Press Go Answer the Requirement 36
Press On Line (T) Enter the Quote Price Enter Promise Date Press Continue ` 3 1 2 Press Submit 37
Review the Confirmation Message 38
Unit Five Supplier Create Work Confirmation Login to GRP and Sourcing Tender Officer Navigation> https://grpsite.dubai.gov.ae > GRP esupplier Portal > Home Page Create Work Confirmation 39
Press on PO number ` Create work confirmation i. Select Create work confirmation from List ii. Press Go 40
iii. Select All Pay Item iv. Press Go v. Check the pay item vi. Press Next 3 1 2 41
vii. viii. ix. ` Enter the Work Confirmation Number Enter the Progress % or amount Press Submit 4 2 1 3 x. Review the Confirmation message 42
Unit Six Supplier Invoice Creation Supplier Create and submit his Invoice Login to GRP System with your User Name and Password Enter the Following Data x. User Name xi. Password xii. Press On Login 43
To submit your Renewal Request, follow below Steps: Go to GRP e-supplier Portal Invoice Creation > Home Page 44
Click On Finance TAB 45
Select Create Invoice With PO and Click GO 46
Enter PO Number and Click GO 47
Select PO Line and Click Next 48
Fill The Required Fields and attach the requited documents then Click Next 3 1 5 2 4 49
Review the Invoice details and Submit 50
Invoice Submission confirmation 51