ECA EDUCATIONAL SERVICES 1960 W. WEST MAPLE WALLED LAKE, MICHIGAN 48390 PH: 248-669-7170 / FAX: 248-669-7515 To: Joyce Mundy Centennial School District Fr: Lisa Marrone Date: February 24, 2012 RE: Agreement for Science Kit Management and Refurbishment Services Enclosed is the science kit management and refurbishing agreement for the upcoming 2012-13 school year. If you would like to meet to discuss kit title selection, kit changes, kit correlation to the standards or for any other reason please contact me. I am happy to meet with you. The following information refers to the attached agreement. DISCOUNT OPTIONS: There are a number of discount options that ECA provides -- Early Decision, Multi-Year, and Pre-Payment Discounts. The enclosed agreement indicates the current eligible discount option offered. ROTATION SCHEDULE The kit use schedule (i.e. kit rotation schedule) will be similar to the previous school year (unless changes are requested) and will be sent in April for your review and approval. ALTERNATE COST SAVING OPTION -- TWO-USE PLAN We have developed an alternate cost saving kit-use plan that can save your district up to 19%- 24%. To learn about this plan, please call. OPTIONAL SERVICES ECA now offers professional development services. Please call to inquire about any of the following services or events. Professional Development Opportunities: Science Professional Development Planning Services Kit Training Sessions Science Leadership Workshops -- Designed To Develop Science Instructional Leaders (For teachers, instructional coaches, and administrators.) o Workshop 1: Science Notebooks - Developing a Deeper Understanding o Workshop 2: Inquiry and the Learning Cycle o Workshop 3: Formative Assessment and Student Thinking in Science Our staff appreciates your business and looks forward to working with you and your teachers in the upcoming year. Sincerely, Facilities in Michigan, Pennsylvania, South Carolina
REFERENCE NUMBER: 0158-1202 SCIENCE KIT MANAGEMENT Print Date: Feb 24, 2012 Renewal Quote and Proposal AND REFURBISHMENT SERVICE Page: 1 Renewal Quote and Proposal Expiration Date: June 30, 2013 ECA EDUCATIONAL SERVICES CLIENT INFORMATION: 1960 W. West Maple Road CENTENNIAL SCHOOL DISTRICT Walled Lake, Michigan 48390 433 CENTENNIAL ROAD WARMINSTER PA 18974 PH: 248-669-7170 Fax: 248-669-7515 ATTN: JOYCE MUNDY PHONE: (215) 441-6000 FAX: (215) 441-8055 EMAIL: MundJo@CentennialSD.org MAX MIN KIT USES QTY COST ANNUAL ANNUAL TOTAL PER KITS PER DELV EXTENDED EXTENDED GRD DESCRIPTION KIT USES KIT NEEDED USE PKUP KIT COST DELV/PKUP ======================================================================================================================== 0 SENSES 11 4 3 73.42 13.25 807.62 145.75 1936158 CEN NPT CLIENT-OWNED 1 AIR AND WEATHER NP 18 4 5 159.34 13.25 2,868.12 238.50 2280000 FOS NPT CLIENT-OWNED 1 NEW PLANTS NP 18 4 5 160.06 26.50 2,881.08 477.00 2310000 FOS NPT CLIENT-OWNED 1 PEBBLES SAND AND SILT NP 18 4 5 166.46 26.50 2,996.28 477.00 2320000 FOS NPT CLIENT-OWNED 2 BALANCE AND MOTION NP 20 4 5 153.81 26.50 3,076.20 530.00 2290000 FOS NPT CLIENT-OWNED 2 INSECTS 20 4 5 194.23 56.25 3,884.60 1,125.00 2300000 FOS NPT CLIENT-OWNED 2 SOLIDS AND LIQUIDS NP 20 4 5 195.35 26.50 3,907.00 530.00 2330000 FOS NPT CLIENT-OWNED 3 PHYSICS OF SOUND NP 18 4 5 119.36 26.50 2,148.48 477.00 2380000 FOS NPT CLIENT-OWNED 3 STRUCTURES OF LIFE NP 18 4 5 205.35 48.00 3,696.30 864.00 2390000 FOS NPT CLIENT-OWNED 3 WATER NP 18 4 5 152.24 26.50 2,740.32 477.00 2400000 FOS NPT CLIENT-OWNED 4 EARTH MATERIALS NP 17 4 5 130.81 13.25 2,223.77 225.25 2340000 FOS NPT CLIENT-OWNED 4 MAGNETISM AND ELECTRICITY 17 4 5 158.24 13.25 2,690.08 225.25 2368000 FOS NPT CLIENT-OWNED 4 MEASUREMENT 17 4 5 140.29 26.50 2,384.93 450.50 2370000 FOS NPT CLIENT-OWNED
REFERENCE NUMBER: 0158-1202 SCIENCE KIT MANAGEMENT Print Date: Feb 24, 2012 Renewal Quote and Proposal AND REFURBISHMENT SERVICE Page: 2 Renewal Quote and Proposal Expiration Date: June 30, 2013 ECA EDUCATIONAL SERVICES CLIENT INFORMATION: 1960 W. West Maple Road CENTENNIAL SCHOOL DISTRICT Walled Lake, Michigan 48390 433 CENTENNIAL ROAD WARMINSTER PA 18974 PH: 248-669-7170 Fax: 248-669-7515 ATTN: JOYCE MUNDY PHONE: (215) 441-6000 FAX: (215) 441-8055 EMAIL: MundJo@CentennialSD.org MAX MIN KIT USES QTY COST ANNUAL ANNUAL TOTAL PER KITS PER DELV EXTENDED EXTENDED GRD DESCRIPTION KIT USES KIT NEEDED USE PKUP KIT COST DELV/PKUP ======================================================================================================================== 5 LANDFORMS NP 17 4 4 155.05 39.75 2,635.85 675.75 2430000 FOS NPT CLIENT-OWNED 5 MIXTURES AND SOLUTIONS 17 4 4 152.33 26.50 2,589.61 450.50 2450000 FOS NPT CLIENT-OWNED 5 VARIABLES NP 17 4 4 147.82 13.25 2,512.94 225.25 2480000 FOS NPT CLIENT-OWNED Total Qty Uses: 281 QUOTE 0158-1202 TOTALS: +--------------------------------------------------------------+ REQUIRED SPRING/SUMMER PAYMENT: 50 % Amount: 25,818.47 SUB-TOTAL KIT COST : 44,043.18 +--------------------------------------------------------------+ SUB-TOTAL DELV/PKUP : 7,593.75 Quote Approval Due Date: APRIL 01, 2012 Spring/Summer Payment Due Date: APRIL 01, 2012 GRAND TOTAL 51,636.93 ============= (Late approval and payment may affect fall delivery schedule.) SEE NEXT PAGE FOR DISCOUNT OPTION NOTE(S) BY SPECIAL ACCOMMODATION, CLIENT IS OFFERED A 5% DISCOUNT IF APPROVAL AND SPRING/SUMMER PAYMENT RECEIVED BY DISCOUNT DUE DATE -- MARCH 8, 2012 DISCOUNT PERCENTAGE APPROVED BY DENNIS HARLAN.
REFERENCE NUMBER: 0158-1202 SCIENCE KIT MANAGEMENT Print Date: Feb 24, 2012 Renewal Quote and Proposal AND REFURBISHMENT SERVICE Page: 3 +--------------------------------------------------------------+ QUOTE 0158-1202 TOTALS: REQUIRED SPRING/SUMMER PAYMENT: 50 % Amount: 25,818.47 +--------------------------------------------------------------+ SUB-TOTAL KIT COST : 44,043.18 Quote Approval Due Date: APRIL 01, 2012 SUB-TOTAL DELV/PKUP : 7,593.75 Spring/Summer Payment Due Date: APRIL 01, 2012 GRAND TOTAL 51,636.93 (Late approval and payment may affect fall delivery schedule.) ============= NOTE(S) BY SPECIAL ACCOMMODATION, CLIENT IS OFFERED A 5% DISCOUNT IF APPROVAL AND SPRING/SUMMER PAYMENT RECEIVED BY DISCOUNT DUE DATE -- MARCH 8, 2012 DISCOUNT PERCENTAGE APPROVED BY DENNIS HARLAN. ==================================================================================================== ****** DISCOUNT OPTION ****** EARLY DECISION DISCOUNT DISCOUNT PERCENTAGE: 5.0% (Total Annual Savings: 2,581.85) SPRING/SUMMER PAYMENT AMT W/ DISCOUNT: 24,527.55 DISCOUNT DUE DATE: MARCH 08, 2012 To receive this discount, the Quote and Spring/Summer Payment must be received by DISCOUNT DUE DATE above. ==================================================================================================== To approve, please sign all pages of this document and return to ECA Educational Services along with the required Spring/Summer payment noted above. See addendum(s) for additional terms. Submitted by: Dennis Harlan President ECA Educational Services Accepted by: Sign Here: Print Name: For: CENTENNIAL SCHOOL DISTRICT 433 CENTENNIAL ROAD Attachments: WARMINSTER PA 18974 Cover Addendum A - CLIENTOWNED One-Year PA Addendum B - CLIENTOWNED Invoice E
2/24/2012 Addendum A General Terms Page 1 Quote#: 0158-1202 Client: CENTENNIAL SCHOOL DISTRICT TERM: The term of this agreement shall commence on the date that it is fully executed by Client and ECA. This agreement shall expire on the Expiration Date listed on page 1 on kit list opages(s) of the agreement. A1) MATERIALS: Due to the fact that certain science kit publishers prefer to sell directly to schools and in order that ECA may fulfill its obligations under this agreement, the Client agrees to purchase certain materials and/or kits ("Materials") directly from publishers that from time to time may be requested by ECA during the term of this agreement. The cost of the aforementioned Materials purchased by the Client shall be deducted, dollar for dollar, from the Quote Total of this agreement in the form of a Material Credit ("Material Credit"). As consideration for the Material Credit the ownership of the Materials will vest 100% with ECA. A2) SPECIAL CONDITIONS: a) Kits ordered by client that are delivered to schools but not used will be billed at 100% of the "Actual Kit Cost/Use" fee listed in this agreement. b) Kits not ready for pick up when the ECA personnel arrives at the school on the scheduled pick up date must be shipped to ECA on the next business day by the respective school building at its or client's sole cost. See paragraph labeled "KIT USE EXTENSIONS" for any applicable late fees. c) An additional "Actual Kit Cost/Use" fee will be charged for any kit not return to ECA within seven days from the scheduled pick up date. A3) LIVE MATERIALS: Live materials delivered by ECA will be replaced at no charge if loss is due to natural causes and if ECA is notified within 24 hours after delivery. Requests for replacement of live materials after 24 hours shall be subject to additional fees and approval by Client. Upon approval by Client, all live material replacements shall be billed at prices listed in the respective kit publisher's catalogues for the live material and actual shipping costs. A4) KIT CANCELLATIONS: Kit orders may be cancelled due to teacher reduction or re-assisgments. Kit orders canceled less than 45 days prior to the scheduled delivery date will be billed at 100% of the "Actual Kit Cost/Use" fee. Due to the normal process of necessary staff adjustments that take place at the start of the school year this provision shall not pertain to Time Block "A" (or the first time block) of any school year during them of this agreement. However, once kits are loaded on the delivery truck, the kit orders are considered billable during any time block -- including the first time block of the school year. A5) PAYMENTS: Client shall make an annual Spring/Summer Payment (SPRING/SUMMER PAYMENT) to ECA upon execution of this agreement equal to 50% of the sum of the Extended Kit Cost and the Extended Delivery and Pickup Cost for the upcoming school year. This SPRING/SUMMER PAYMENT shall be credited proportionately on every invoice during the school year. Upon each delivery of kits ECA will invoice the client for the ACTUAL COST/USE plus the DELIVERY AND PICK UP COSTS less a SPRING/SUMMER PAYMENT CREDIT equal to approximately 50% of the invoice amount. The SPRING/SUMMER PAYMENT will be fully credited to Client by the final kit delivery of the first school year of this agreement. Invoices are due upon receipt. Payments received after 25 days from invoice date will be charged 1.5% late fee. An additional 1.5% late fee will be assessed for each addition 30 day period that invoice is past due. A6) KIT USE EXTENSIONS: All requests for kit use extension must be made by ECA's designated client contact. Requests for kit use extensions may incur a charge. Approved extensions less than or equal to seven days from the scheduled pick up date will be charged an extension fee of $30.00 per kit for kits with only one container. An additional charge of $15.00 per container in excess of one container will be assessed. Approved extensions longer than seven days from the scheduled pick up date will be charged 100% of the Cost Per Use Fee. These charges offset the time, labor and other expenses related to researching the request, communicating with ECA staff and Client affected staff, and adjusting ECA's production schedule. In addition, Client may be responsible for returning kit's) to ECA on a designed return date at Client's sole cost. A7) LATE-ADD ORDERS OR ORDERS REQUESTED BY CLIENT TO BE DELIVER OFF-SCHEDULE: Orders added after the delivery of the current time block or orders scheduled on a special use schedule (OFF-SCHEDULE) will be charged an additional fee to deliver and/or pickup via UPS. The charge will be equal to the actual UPS charge plus 15%. See paragraph KIT USE EXTENSIONS for any applicable extra charges for extending the pick up date. A8) HOLD HARMLESS: CLIENT agrees to hold-harmless ECA and its employees against all liability claims that may arise from the use of the materials supplied in accordance with this agreement. Accepted For ECA Educational Services Accepted For CENTENNIAL SCHOOL DISTRICT BY: Dennis J. Harlan ITS: President Date: BY: ITS:
2/24/2012 Addendum B Materials Use Terms Page: 1 of 1 KIT AND MATERIALS USE TERMS AND OWNERSHIP Quote# 0158-1202 Client Name CENTENNIAL SCHOOL DISTRICT B1) USE OF CLIENT OWNED OR STATE AGENCY OWNED SCIENCE KITS: Client agrees to supply to ECA, its or its state owned science kits (CLIENT KITS) for ECA's use in its operation to fulfill the terms of this agreement. B2) KIT TITLES AND QUANTITIES: The kit titles and quantity of kits needed to service this agreement shall be the same copyright version. The cost to upgrade CLIENT owned kits to a common copyright version shall be the responsibility of the CLIENT. B2a) KIT CONTENTS: Each kit supplied to ECA shall contain all non-consumable items typically supplied in a new kit by the publisher. These items must be in good to new condition. B2b) COMMON COPYRIGHT UPGRADE: Upon receipt of the kits, ECA will take an inventory of each kit and inform the CLIENT of the items that are needed to conform all kits to the same copyright version in accordance with the publishers inventory list, and replace broken and/or worn out non-consumable items. The cost for these parts shall be the responsibility of the CLIENT. B2c) TRANSPORT CONTAINERS: Kits must be supplied to ECA in hard, durable containers suitable for transport between schools and ECA's refurbishment site. At the onset of this agreement, ECA will inspect containers for durability and stability. On an as needed basis and with the CLIENTS approval, ECA will replace the publisher supplied storage and/or transport containers with hard, durable containers suitable for transport between schools and ECA's refurbishment site. The cost of the new transport containers will be the responsibility of the CLIENT. After the initial container-upgrade at the onset of this agreement and throughout the balance of this agreement and any extension thereof, ECA shall replace worn out or broken transport container at its (ECA) cost. B4) SUPPLEMENTAL MATERIALS: ECA shall supplement the CLIENT KITS with the non-consumable and consumable "teacher supplied" items that ECA typically supplies in ECA owned kits. The ECA supplied non-consumable items are the property of ECA. B5) PREPPED MATERIALS: ECA shall pre-prep selected materials in the CLIENT owned kits that ECA typically preps in ECA owned kits. B6) TEACHER GUIDE, STUDENT BOOKS, STUDENT READERS, STUDENT INVESTIGATION BOOKS, TEACHER TRAINING VIDEOS OR DVDs, TEACHER TOOL CD-ROM(STC) AND OTHER NON-CONSUMABLE ITEMS EXCLUSIVELY USED BY CLIENT: Teacher Guides, student readers, student investigation books, teacher training videos and other printed or recorded media (CLIENT MEDIA) will be maintained and managed by the CLIENT unless otherwise indicated on Page 1 or 2 of this agreement. B7) LOST, MISSING OR WORN OUT NON-CONSUMABLE KIT COMPONENTS: ECA shall replace non-consumable kit component items -- OTHER THAN NON-CONSUMABLE ITEMS EXCLUSIVELY USED BY CLIENT (i.e CLIENT MEDIA) -- as necessary, due to loss and normal wear and tear at its cost. B8) RETURN OF KITS TO CLIENT AT END OF THIS AGREEMENT: Should CLIENT opt not to approve an extension to this agreement, ECA shall return the Materials supplied by CLIENT in an "as is" condition less the supplemental non-consumable items owned by ECA. CLIENT shall reimburse ECA for reasonable shipping and handling costs necessary to return the kits to CLIENT. Accepted For: ECA Educational Services Kits Accepted For: CENTENNIAL SCHOOL DISTRICT Date: BY: Dennis J. Harlan ITS: President BY: ITS: ADDENDUM_A&B_2012_ClientOwned_OneYear_0158-1202.xls Addendum B Materials Use Terms
ECA Educational Services Science Kit Rental and Refurbishing Service 1960 W. West Maple Road Walled Lake, Michigan 48390-2953 Telephone: 248-669-7170, Fax: 248-669-7515 P A Y M E N T I N V O I C E CENTENNIAL SCHOOL DISTRICT POC: 1116 c/o JOYCE MUNDY CUST#: 158 CENTENNIAL SD 433 CENTENNIAL ROAD Invoice #: 158-1116 WARMINSTER PA 18974 +---------------------+ Due Date: 04/01/2012 +---------------------+ SEE DISCOUNT OPTION BELOW ---------------------------------------------------------------------------------------------------- Payment for science kit refurbishing service per agreement 0158-1202 for the 2012-2013 school year. Payment Amount Due: $ 25,818.47 ============ Make Check payable to: ECA Educational Services TAX ID: 38-2368144 (SEE DISCOUNT OPPORTUNITY BELOW) +--------------------------------------------------------------------------------+ DISCOUNT OF 5.0 % (Total Savings of $ 2,581.85 ) IF AGREEMENT AND Payment RECV'D BY 03/08/2012 +--------------------------------------------------------------------------------+ If the required Payment listed on this invoice and the approved agreement (or annual addendum) is received by ECA on or before 03/08/2012 the Client take a 5.0 % discount off of the amount listed on this invoice. Total Discounted Payment Amount: 24,527.55 All future invoices for this agreement will be discounted if the DISCOUNT is elected and the approved agreement and Payment is received on or before 03/08/2012. +--------------------------------------------------------------------------------+