Securing the Facility after a Disaster Why, What and How? BEFORE, DURING and AFTER

Securing the Facility after a Disaster Why, What and How? BEFORE, DURING and AFTER Debris Management Planning Presented by: Lorraine Motola New York City Department of Transportation and the John Jay College of Criminal Justice, City University of New York OVERVIEW Manmade and natural disasters: Just as we plan for recovery and continuity from natural and manmade disasters such as fires, floods, earthquakes, tornadoes, hurricanes and power outages, these facilities also must deal with exposure to hazardous materials, storage rack collapse, a clean room environment penetrated, vehicular impact, vandalism, malicious mischief and supply chain or labor interruptions. Categories of Disaster Debris Damaged Buildings Sediments Green Waste Personal Property Ash and Charred Wood Hurricanes Earthquakes Tornadoes Floods Fires Source: U.S. Environmental Protection Agency, Municipal Solid Waste, Planning for Disaster Debris, p. 3 1

Every Facility is Unique Building size Tenant make-up Visitor make-up Location (small, medium or large city) Security needs Community Infrastructure Type and timing of a disaster (Disaster Resource Guide Quarterly-Fall 2006 OWNER RESPONSIBILITY ISSUES Building Envelope and Property mitigation Types and volume of debris and disposal restrictions Debris removal and disposal Debris Management Task Force/strategy MANAGEMENT ISSUES Property jurisdictional issues: lease or own Insurance Legal and environmental issues Staging equipment planning Removal/disposal contract/contractors and monitoring Central Contract Registration: http://www.ccr.gov 2

Assessment Considerations Do you know what your organizations responsibilities are versus those of the municipal authorities and firstresponders? Who is responsible for performing a damage assessment and mitigating loss? Where does your organizations responsibilities for cleanup begin? Do you own your own building? Are their safety standards up to your facility standards? What evaluation procedures do you have in place? (Disaster Resource Guide Quarterly-Fall 2006) Risk Assessment YOU CAN APPLY THREAT/VULNERABILITY ASSESSMENTS AND RISK ANALYSIS TO ANY FACILITY OR ORGANIZATION. MOST RISK ASSESSMENTS INCLUDE THE FOLLOWING STEPS: Identify the asset(s) to protect Perform a threat assessment to determine potential threats Perform a vulnerability assessment to evaluate the existing hazard mitigation measures Quantify the level of risk associated with each threat or asset Identify potential upgrades to reduce risks Re-evaluate risk reduction based on potential upgrades You should repeat the risk assessment process every three to five years, or when significant changes occur. This could include changes in facility occupancy or mission, neighboring facilities, crime rates in the area, etc. (Disaster Resource Guide Quarterly-Fall 2006) Threat Versus Risk Threat-An intent of damage or injury or an indication of something impending which if carried out could impact the integrity operations with consequences to the personnel, operations, and business interests of the company. Risk-The possibility of loss resulting from a threat, security incident or event. (Disaster Resource Guide Quarterly-Fall 2006) 3

Assessment Types Threat Assessment Physical Security Assessment Vulnerability Assessment Risk Assessment (Disaster Resource Guide Quarterly-Fall 2006) Gap Analysis Once you complete a gap analysis of existing asset protection programs to see if you need to consider additional measures. A gap analysis is vital, as it will help to determine the current status of existing programs. There is a standard list of potential threats you can plot onto the matrix, using six simple categories. The six categories are natural, manmade, accidental, deliberate, internal and external. (Disaster Resource Guide Quarterly-Fall 2006) Westchester, New York: tornado Source: Stuart Bayer / The Journal News 4

Some of the NYC interagency tasks conducted follow: NYPD conducted interviews. DOB performed building surveillance. HPD came in to execute an emergency demolition. DSNY removed debris. Estate charged $230,000 plus tax for cleanup. Aerial view of Alfred P. Murrah Federal Building after bombing, 1995 Source: http://www.hq.usace.army.mil/cepa/pubs/aug01/story11.htm 5

Frontal view of Alfred P. Murrah Federal Building after bombing, 1995 Source: http://en.wikipedia.org/wiki/image:oklahoma_city_bombing.jpg Building Bombing, April 19, 1995, illustrates the application of the checkerboard system for debris removal over a sixteen-day period. Source: U.S. Department of Homeland Security, Lessons Learned Information Sharing, Building Collapses: Using a Checker-Board Grid System for Debris Removal GSA/ISC protection levels for glazing response to blast Performance Condition 1 2 3a 3b 4 5 Protection Level Safe Very High High High Medium Low Hazard Level None None Very Low Low Medium High Description of Window Glazing Response Glass does not break. No visible damage to glazing or frame. Glass cracks but the frame retains it. Dusting or very small fragments near sill or floor is acceptable. Glass cracks. Fragments enter space and land on floor no more than 3.3 ft. from the window. Glass cracks. Fragments enter space and land on floor more than 10.ft from the window. Glass cracks. Fragments enter space and land on floor and impact a vertical witness panel at a distance of no more than 10 ft from the window at a height no more than 2 ft above the floor. Glass cracks and window system falls catastrophically. Fragments enter space impacting a vertical witness panel at a distance of no more than 10 ft. from the window at a height more than 2 ft above the floor. 6

RISK PROFILE OF EVERY BUILDING OR FACILITY (Disaster Resource Guide Quarterly-Fall 2006) (Disaster Resource Guide Quarterly-Fall 2006) Existing facility (left) and upgraded facility (right) (Disaster Resource Guide Quarterly-Fall 2006) Planning Activities Disaster Planning: Multi-hazard Multi-mitigation Debris Management Planning & Policies FEMA: benchmarking SEMO: contact, preliminary discussions 7

OBTAIN DISASTER INFORMATION Debris Overview Debris Removal and Demolition Debris Removal and Demolition Policies Fact Sheets Guidance Documents DISASTER INFORMATION Chemical, Dam Failure, Earthquake, Fire, Flood, Haz. Material,Heat, Hurricane, Landslide, Nuclear, Terrorism, Thunderstorm, Tornado, Tsunami, Volcano, Wildfire,Winter Storm OBTAIN DISASTER INFORMATION continued POLICIES Debris Collection 9523.11 Hazardous Stump Extraction and Removal Eligibility 9523.12 Debris Operations Hand-Loaded Trucks and Trailers Private Property Debris Removal 9523.13 Debris Removal from Private Property (10/23/05) 9523.14 Debris Removal from Private Property to Address Immediate Threats (10/23/05) Policy Clarification for Hurricane Katrina (9/10/05) Policy Clarification for Hurricane Rita (10/26/05) Demolition 9523.4 Demolition of Private and Public Facilities (11/9/99) 8

OBTAIN DISASTER INFORMATION continued FACT SHEETS Private Property Debris Removal Fact Sheet Debris Operations: 9580.4 Fact Sheet: Debris Operations - Clarification- Emergency Contracting vs. Emergency Work (1/19/01) Debris Removal from Private Property for Hurricane Katrina Debris Removal Authorities of Other Federal Agencies Applicant s Contracting Checklist Back To Top Guidance Documents FEMA 325 - PA Debris Management Guide FEMA 329 - Debris Management Brochure Application Process Overview After a natural or man-made event that causes extensive damage, FEMA coordinates with the State to implement the Public Assistance Grant Program. The funding process consists of the following steps: Preliminary Damage Assessment (PDA) Presidential Disaster Declaration Applicants' Briefing by Grantee Submission of Request for Public Assistance by Applicant Kick-off Meeting with Public Assistance Coordinator (PAC) Project Formulation and Cost Estimating Project Review and Validation Obligation of Federal Funds and Disbursement to Sub-grantees Appeals and Closeout NFPA 1600 9

NFPA 1600 Document Scope This standard establishes a common set of criteria for disaster management, emergency management, and business continuity programs hereinafter referred to as the program. 1.2 Purpose. This standard shall provide those with the responsibility for disaster and emergency management and business continuity programs the criteria to assess current programs or to develop, implement, and maintain a program to mitigate, prepare for, respond to, and recover from disasters and emergencies. 1.3 Application. This document shall apply to both public and private programs. 5.7.2* Plans 5.7.2.2 The emergency operations/response plan 5.7.2.1* The strategic plan 5.7.2.3 The mitigation plan 5.7.2.4* The recovery plan 5.7.2.5* A continuity plan NFPA 1600 Influence industry standard for disaster management planning and the effective collaboration between the public-private sector. 10

Final Katrina Workshop Addresses Critical Role of Standards for Emergency Preparedness (ABSTRACT) New York January 11, 2007 A diverse group of homeland security and emergency preparedness experts gathered yesterday in Washington, DC, for a workshop meeting of the American National Standards Institute s Homeland Security Standards Panel (ANSI-HSSP) on the subject of lessons learned from Hurricane Katrina. The purpose of the meeting was to further national discussion on how standards and conformity assessment programs can lend additional support to emergency preparedness efforts in the public and private sectors http://www.ansi.org/news_publications/news_story.aspx?menuid=7&articleid=1407 H.R.1 The U.S. House of Representatives passed a bill that would implement the 9/11 Commission recommendations that have not yet been legislated or fully implemented (H.R. 1 The Implementing the 9/11 Commission Recommendations Act of 2007). The bill explicitly directs DHS to use NFPA 1600 as the basis for an emergency preparedness response program for the private sector. The Senate Homeland Security and Governmental Affairs Committee held a hearing on the subject of ensuring full implementation of the 9/11 Commission s recommendations on Tuesday (1/9/07) and is expected to pass legislation out of the committee within the month. Passing of the bill will make NFPA 1600 mandatory rather than voluntary. Final Katrina Workshop Addresses Critical Role of Standards for Emergency Preparedness (2007), retrieved from the ANSI News and Publication Web site: http://www.ansi.org/news_publications/news_story.aspx?menuid=7&articleid=1407 TASK FORCE AND PLAN GOALS Develop debris removal procedures and guidance Plan for expediting the response and recovery phases Mitigate potential life threatening and safety and health issues Establish efficient and cost-effective removal and disposal methods Create roles and responsibilities and establish partnering in the pre-planning process of debris and operational management 11

SUMMARY POINTS TASK FORCE RESPONSIBILITIES INCLUDE: Pre and post documentation and assessments Inspection Team Baseline Data Collection Explore Issues RESOURCES: TECHNICAL ADVICE and TRAINING OPPORTUNITIES FEMA Public Assistance Debris Management Information/Timeline Department of Homeland Security/Ready Business American Red Cross Institute for Business and Home Safety Extension Disaster Education Network Insurance Agent Questions and comments? Thank you, Lorraine Motola: lorraine_motola@hotmail.com 12

REFERENCES Louisiana Homeland Security Emergency Preparedness. Sample Debris Management Plan-04. Retrieved July 6, 2006 from Louisiana Homeland Security Emergency Preparedness Web site: http://www.ohsep.louisiana.gov/ disrecovery/debrismgtsampleplan.htm New York State Comprehensive Emergency Management Plan. (Revised September 1999). Disaster Preparedness Commission Highway Emergency Task Force. Retrieved July 6, 2006, from U.S. Department of Homeland Security, Lessons Learned Information Sharing Web site: http://www.llis.gov Ohio Emergency Management Agency and the Ohio Environmental Protection Agency. (October 2002). Sample Debris Management Plan. Retrieved July 7, 2006 from: www.ema.ohio.gov/pdfs/debris_plan.pdf Office of Emergency Services, State of California. Table of Contents. Retrieved July 7, 2006 from: http://www.oes.ca.gov/operational/oeshome.nsf/ PDF/d101-FEMAdebris/$file/FEMADebrisMgmtGd.pdf PCR Environmental, Inc., Guam Environmental Protection Agency. (April 2006). Draft Final 2006 Disaster Debris Management Plan Guam Environmental Protection Agency. Retrieved July 6, 2006, from U.S. Department of Homeland Security, Lessons Learned Information Sharing Web site: http://www.llis.gov REFERENCES continued U.S. Army Corps of Engineers. Debris Management. Retrieved July 6, 2006 from U.S Army Corps of Engineers Web site: http://www.swg.usace.army.mil/ CorpsHurricaneResponse/debris2.pdf U.S. Environmental Protection Agency, Municipal Solid Waste. Planning for Disaster Debris. Retrieved July 7, 2006 from U.S. Environmental Protection Agency Web site: http//www.epa.gov/epaoswer/non-hw/muncpl/disaster/disaster.htm U.S. Department of Homeland Security, Federal Emergency Management Association. Appendix B, Debris Management Plan Outline Example, Debris Management Plan. Retrieved July 7, 2006 from: http://www.fema.gov/pdf/ government/grant/pa/dmgappb.pdf U.S. Department of Homeland Security, Federal Emergency Management Association. Building Envelope Performance. Retrieved July 7, 2006 from: http://www.fema.gov/pdf/rebuild/mat/fema339/prsec-5.pdf U.S. Department of Homeland Security, Federal Emergency Management Association. Debris Management Brochure-FEMA 329. Retrieved July 7, 2006 from: http://www.fema.gov/government/grant/pa/dmbroch.shtm U.S. Department of Homeland Security, Federal Emergency Management Association. Debris Removal and Demolition. Retrieved July 7, 2006 from: http://www.fema.gov/media/fact_sheets/debris-removal.shtm REFERENCES continued U.S. Department of Homeland Security, Federal Emergency Management Association. Disposing of Debris and Removing Hazardous Waste. Retrieved July 7, 2006 from: http://www.fema.gov/plan/ehp/regioniii/debris.shtm U.S. Department of Homeland Security, Lessons Learned Information Sharing, Lessons Learned, Building Collapses: Using a Checker-Board Grid System for Debris Removal. Retrieved July 7, 2006 from: http://www.llis.gov U.S. Department of Justice. (2000). A Guide for Explosion and Bombing Scene Investigation, (NCJ 181869). Retrieved July 6, 2006, from National Criminal Justice Web site: http://www.ojp.usdoj.gov/nij/pubs-sum/181869.htm 13

DISCLAIMER This PowerPoint presentation and its contents are provided for informational purposes only and represent the personal opinions of Lorraine Motola and do not represent the official position of the City of New York. 14