NUIT Tech Talk Getting to Know Microsoft Lync October 29, 2013 Presented by: Dave Christensen NUIT Collaboration Services
Agenda 1. What is Microsoft Lync? 2. Getting Started 3. Lync 2013 Client (Windows) 4. Using Lync a) Instant Messaging b) Audio/Video c) App Sharing 5. Microsoft Product Integration 6. Lync Meeting Overview 7. Lync Mobile Clients 8. Lync User Resources at Northwestern 9. Q&A
Introducing Microsoft Lync 2013: What Is Lync? Lync integrates with your email and calendar, and offers an easy-to-use platform for: Instant messaging (IM) Presence Audio chat and desktop videoconferencing Document and screen sharing Online meetings (webconferencing) Mobile access
Introducing Microsoft Lync 2013: Getting Started What you need to do to get started: Download and install the Lync client Log in using Northwestern email, NetID, and NetID password Lync Mobile is available for ios, Android, and Windows Mobile devices
Lync User Interface: Presence and Location Your presence status lets your contacts know when and how best to reach you Specify your location
Lync User Interface: Managing Contacts View contacts by group, status, or relationship All new contacts will be added to Other Contacts group by default Distribution groups Personal groups
Lync User Interface: Status & Contact Card Communicate your personal status with a note Status, free/busy are visible in your contact card
Lync Instant Messaging: Starting a Conversation Initiate an instant messaging conversation: With a contact
Lync Instant Messaging: Starting a Conversation Initiate an instant messaging conversation: With a group
Lync Instant Messaging: Persistent Chat (By Request Only) Fully integrated with Lync 2013 (Windows) Suitable for project teams or departments Chat room history is saved Configure custom notifications
Lync Instant Messaging: Tabbed IM Window Toggle between multiple IM conversations in a single window New feature in Lync 2013
Add participants Add audio and video Lync Instant Messaging: Managing the Conversation
Lync Instant Messaging: Sharing from a Conversation A single click is all it takes to share your desktop or a program, upload a Microsoft PowerPoint presentation, open a whiteboard (Windows-only), create a poll, or transfer a file in real time Q & A new feature (new in Lync 2013) Enhanced OneNote integration
Lync Instant Messaging: Audio and Making a Call Dial by name from the Contacts list to easily make voice calls (Only Lync calls available currently)
Lync Instant Messaging: External Contacts Federation allows NU users to collaborate externally Public IM Connectivity AOL GoogleChat (NU students/alumni) Skype (integration is new in Lync 2013) Able to collaborate with other universities
Lync Instant Messaging Demonstration
Lync and Office Integration: Consistent Experience Across Office Common features across Microsoft Word, Excel, SharePoint, and Outlook ease collaboration with contacts
Lync and Office Integration: Unified Messaging Integration A new voicemail notification in Outlook can be reviewed via the phone tab from your Lync client
Lync and Office Integration: Outlook Calendar Presence linked to Outlook Calendar availability Conversation History
Lync Meetings: Scheduling from Outlook Use Lync to create meeting requests in Outlook by using familiar scheduling tools Schedule a new Lync meeting, or convert an existing appointment to a Lync meeting
How to join: From an Outlook Reminder From the Join Lync Meeting link Lync Meetings: Join a Lync Meeting From Lync meetings tab (new in Lync 2013) Add your audio preference
Lync Meetings: Lync Web App Contacts that aren t in your organization or don t have Lync can still join your meeting Microsoft Lync Web App 2013 no longer requires Silverlight Works with all major browsers (IE, Firefox, Safari, Chrome, etc.)
Presentation environment Lync Meetings: The Meeting Environment Share menu lists options Gallery view of attendees (new in Lync 2013) Active and sitting rows Up to 5 concurrent HD streams
Lync Meetings: Record a Meeting Lync recordings capture audio, video, instant messaging, program sharing, PowerPoint presentations, whiteboards, and polling portions* of the session Share recording playback, and experience the Lync conversation or meeting the way it happened
Lync Meetings: Taking Polls or Q & A
Lync Meetings: Add Attachments or Take Notes Take notes or add attachments to your meetings
Lync Mobile Mobile Clients Android ios Windows 8 Mobile IM & Status Changes Contact information Join Lync meetings (new in Lync 2013) Full audio/video (new) Access voicemail (new)
Lync Resources Lync Resources: Web Pages www.it.northwestern.edu/collaborate/lync/index.html Lync Help and How-to www.it.northwestern.edu/collaborate/lync/training-lync2013.html Lync Mobile Guides www.it.northwestern.edu/collaborate/lync/mobile-lync2013.html Lync Software (for Windows) www.it.northwestern.edu/collaborate/lync/lync2013-win.html
Q&A