Create Credit Memo Intel Information Technology Job aid Revision May 23, 2012 Description Who performs What you should know This job aid demonstrate how you can create credit demo. Intel Suppliers Once you submitteed a Credit Memo via XML or EDI, it will automatically be routed as an exception to the einvoice queue for manual processing. This will help determine if the credit being submitted is a credit memo (goods returned/quantity adjustment) or a subsequent credit (price adjustment). Credit memos are created in Intel Web Invoice application. See also: VAT Reverse Charge % table 1 Login to the https://supplier.intel.com to access Web Invoice. 2 Click on Accounts Payable > Intel Web Invoice. 3 Click on Create Credit Memo. AP Touchless.
How to process credit memo Page 2 4 Enter PO# in the textbox and click on the Create button or click on the Search for a PO link to retrieve the PO. 5 Select the valid VAT Registration/ TAX ID # from the dropdown list. 6 There are two options available for Credit Type. Select Quantity Adjust/Goods Returned from the dropdown menu. 7 Enter Supplier Original Invoice Number in the textbox.
How to process credit memo Page 3 8 Enter Credit Number in the textbox. 9 To enter Ship/Service Date, click on the date picker button or enter the date in the textbox. Note: The Date picker will popup. Click on the date to select. Important: Backdating will not result in earlier payment of funds, PO terms apply.
How to process credit memo Page 4 10 Click the checkbox to select the PO line for Credit Memo. 11 Optional: If there are changes in quantity, enter the new quantity in the Qty textbox. 12 Select the VAT Reverse Charge % option from the dropdown list. More information, refer to VAT Reverse Charge % table. 13 Optional: Select the appropriate Statement from the dropdown list if you ve selected VAT (0%) option. By default, None option is selected. 14 In the Credit Description textbox, enter the reason sending this credit memo to Intel. Note: Mandatory field. 15 Select the appropriate Trade Legislation Information from the dropdown list. Note: This step only applicable for PO buy from Germany.
How to process credit memo Page 5 16 Important: Read The Supplier assumes responsibility prior to submit complete and accurate invoices column below. 17 Click on the Review Credit Memo button. 18 Credit Memo will be displayed. Verify the details. 19 Click on the Submit Credit Memo button Credit Memo. if all the information is correct in the Note: Click on the Edit Credit Memo button done. if there are any amendments to be 20 The Credit Note screen will appear. Take note on the Confirmation Number. Note: Scroll down to view Submitter Information. 21 Use Print option from your browser to print the Invoice Confirmation. You may right click on anywhere of the browser screen and select the print option. 22 Save a softcopy of this credit note by using Save option that is available from your web browser. Example: from Internet Explorer browser: Go to Page> Save As..> choose HTML as the webpage type. 23 Click Save button to save a copy of this credit in your local drive. 24 Click the checkbox to confirm, I have made a copy of this credit for our records. End.
How to process credit memo Page 6 What VAT Reverse Charge % should I choose? Refer to the following table to determine VAT% that you should select. Supplier VAT No. Ship to VAT Rate Accepted DE DE VAT (0%) VAT (7%) VAT (19%) Non EU DE TAX ID (Also known as Steuernummer previously. Only applicable to PO Buy From Germany) *Non EU VAT (0%) DE *Non EU DE *Non EU Ship to VAT (0%) No VAT Applicable VAT Rate Accepted Legend DE = Germany EU = European Union Non EU = Non European Union Countries. * You can refer to the VAT Information available at European Commision page for more information. http://ec.europa.eu/t axation_customs/vie s/faq.html XXXXXX DE VAT (0%) VAT (7%) XXXXXX VAT (19%) XXXXXX *Non EU VAT (0%)