IBM Compliance Offerings For Verse and S1 Cloud 01 June 2017 Presented by: Chuck Stauber
IBM Connections & Verse Email and collaboration platform designed to help you work better Empower people Teams are more aligned, creative, and effective Bridge Gaps Internal and External Bring customers and partners into a secure conversation Engage people Filter out the noise, illuminate ideas Extend technology Easily integrate existing and new applications and capabilities
IBM Connections Compliance Designed to protect your data and comply with regulations Connections, Chat, Files Connections Compliance for Social Provides active compliance, context preservation, data loss prevention IBM Verse, Dual Entitlement Connections Compliance for Mail Captures and stores all email data in compliance and e- discovery system
IBM Connections Compliance Why you need this kind of service Regulatory compliance is a company s adherence to laws, regulations, guidelines and specifications relevant to its business. Violations of regulatory compliance regulations often result in legal punishment. In the United States, the Financial Industry Regulatory Authority, Inc. (FINRA) is a private corporation that acts as a self-regulatory organization (SRO). FINRA is the successor to the National Association of Securities Dealers, Inc. (NASD) and the member regulation, enforcement and arbitration operations of the New York Stock Exchange. It is a non-governmental organization that regulates member brokerage firms and exchange markets. The government agency which acts as the ultimate regulator of the securities industry, including FINRA, is the Securities and Exchange Commission. The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU).
Connections Compliance for Social
IBM Connection Compliance for Social Safeguards business and brand Manage Risk and Comply with Corporate Acceptable Use Policies Monitor Capture Preserve Archive Real-time monitoring and alerting in social context Capture communications in social context Preserve content and actions regardless of changes to original social content Export captured interactions for the purpose of long term retention
Content Capture Capture Captures all content types Captures user actions Types Activities Files Profiles Chat Communities Bookmarks Forums Blogs Wikis Create Share Follow/Unfollow Update Download Recommend Delete @Mention
Features and Benefits Connections Compliance for Social Real Time features Capture content based on policies set at the global or group levels. Inspect content for data leaks and abusive language in real-time. Send alerts based on keyword or phrase matches. Define lexicons to flag content in text and in files Content rules can be targeted to specific groups Tag, export, and archive content to an organization s ediscovery, or enterprise content management platform. The benefit Meet individualized compliance requirements, and capture as much or as little content as you need. Prevent data leaks, and be prepared to take corrective action earlier if something does happen. Retain content, make it easier to find it when you need it, and leverage your existing archiving investment if you have one.
Connections Compliance for email
SaaS add on Cloud retention archive & e-discovery service Integrated with IBM Connections Cloud security model and administration Native NSF storage and export High performance / Fast search Scalable architecture Application scales automatically Searches large data sets and delivers results in seconds High security Separate data stores for each customer SSL encryption for data in transit AES-256 encryption for data at rest
Comparison Classic Archive Solution Primary goal: Offload data, backup, store long term Compliance & ediscovery Solution Primary goal: Legal e-discovery Licensed software + systems required Software as a Service Data can be deleted by end user Data can NOT be deleted * Storage limits will require upgrades E-Discovery is often across multiple data sets Export and send search results No limits on amount of data or retention E-Discovery in single data set Assign search results * Data deletion can be established, not by default, with a custom Data Retention Policy only
Security Profiles e-discovery Admin e-discovery User IT Administrator Assign Subscriptions Set search criteria Assign search results Export data sets Lawyer or compliance officer Use search criteria and apply filters (investigates)
Data flow details automatic router level data Capture* Connections Compliance for email Secure Data Feed Verse & S1 Cloud IBM data center *moment of data capture = assignment of subscription
Cloud Data Migration Example Legacy archives Ingest on premises archive data On premises mail systems Mail on Verse 1 2 3 Connections Compliance for email Secure Data Feed Verse & S1 Cloud
Consulting firm cuts email costs by over 60 percent To serve its federal and high-security utility clients, international consulting firm Strategic Decisions Group (SDG) needed seamless email archiving and retrieval capabilities. With the IBM Connections Compliance for Mail solution, the company can easily store and quickly access all of its email communications, enabling it to meet its internal backup needs and external security requirements. By using IBM Verse and Connections Compliance for Mail, SDG has reduced the costs of its Asia Pacific email system by more than 60 percent.
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