Creating and Managing Google Forms You will need a Google Account to create a form. http://www.google.com Click on Get Started You will receive an email notification to verify and activate your account. Click on the link they provide to activate your account. Now you are ready to create your form Login to Google with your new account Click on More drop down arrow. Choose: Documents 1
Click on New drop down arrow. Choose Form Note: Google automatically saves you work every 10 seconds. Making Decisions for your form 1. What do you want to name your survey? Type a name for your survey 2. Type directions for completing your survey in the text box provided below the title. 3. Do you want a plain form (default) or choose a template? To use a template Double click on Theme: Plain text Click on a template hyperlink name to preview. You will see what the survey looks like. Click apply to use this template. Note: You can also go back and change this later at any time. 2
2. Private or Public viewing of survey results: Do you want everyone to be able to see other people s responses? Only you can see the responses? Important Warning: A new feature allows everyone to see the results of your survey. This is the default unless you change it to private. If you want to keep the survey information private and confidential: Click on More Action drop down arrow. Choose Edit Information To make responses private, uncheck the box that says, Let everyone see response summary Click Save. After a person completes your summary, they will see a window like this. Notice how there is no link now for people to view the response of others. 3
Adding Questions to your survey Note 1: If you chose a template, then you simply erase the questions and replace with yours. To edit: put your mouse over the question, and then click on the pencil to edit. Note 2: You can also change the type of question in a template. Note 3: You can add more questions as well. If you are not using a template, you will start your survey from scratch. The first sample question is provided for you. To Change the format (type) of question Click on the Text drop down arrow and choose the type of question you want. Text Paragraph text Multiple choice Checkboxes Choose from a list Scale Here I chose Checkboxes for type. Type the question Tip: Make your questions short because each question is a separate column in the generated spreadsheet to manage the data. Use the Help text field to explain question if needed. (See example.) Check Make this question required box if you want everyone to have to answer. Click Done Idea: Create surveys for your class and analyze data 1. Email the form: 2 nd Grade and higher all getting Gaggle email accounts this year. 2. Post survey on your webpage 4
Adding more questions Click on Add Item Choose a question format. Type your question. Idea: Create a quiz using form- Get instant results back in a spreadsheet. 1. Email the form: 2 nd Grade and higher all getting Gaggle email accounts this year. 2. Post survey on your webpage Editing Questions Put your mouse over question. The question field will turn yellow and you will see a pencil icon. Click on the pencil to edit Inviting people to complete your form Note: Recipients do NOT have to have a Google account to complete a form. Decisions to make How will you share your form for others to complete? Email the form Publish the website address for the form on your website, blog or wiki Embed the actual form on your website, blog or wiki 5
1. Email the form- this will generate an email to the address you enter. At the top of your survey, click on Email this form. Now decide if you want people to be able to complete the survey from within their email window or from the website link. Note: They can only see your fancy template if they complete the form online. If you want them to have to visit the website link: Uncheck the box that says Include the form in the email. 2. Publish the website address of form on your website, blog or wiki Note: A website address for every form is automatically generated. Scroll to the bottom of the page of your form while in editing view. Click on link to see the published form. It will give you a website url that you can put on your website or share with others. You can also preview your form in the link below. 6
3. Embed your survey into your website, blog or wiki Inside the survey view: Click on More Actions drop down arrow Choose embed. Copy and paste the code provided. Viewing Form (survey) Responses Google automatically creates a spreadsheet where all of the survey responses are posted. This form spreadsheet will show up on your Google Docs page. The spread sheet needs to be renamed so it will match the name of your survey. Do a right click on the survey and choose Rename Right click on the survey and choose Rename Notice how this document is NOT shared with anyone. Only I can see it. Sharing the spread sheet- well that another lesson.. 7
Now open the survey spread sheet to see responses: Each person s responses will show up on a different row. Integration idea: Create a formula to add up the number of votes on a survey and make a class graph. Note: You can also create a spread sheet first and then convert it to a form. How: From Google Docs page: File>New Spreadsheet Click on Form> Create Form The form will pop up where it has converted each column heading to a question. How do you go back and edit your form? 1. Open the form spreadsheet in your Google Docs list 2. Click on Form>Edit form as shown below. 8