CAT ALUMNI MEMBER USER GUIDE

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Rosamund Stewart
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1 THE BASICS CAT ALUMNI MEMBER USER GUIDE Logging in Click on CAT Login at the top of homepage or go to Use the username and password ed to you by RAC to access your CAT member account.

2 Editing your CAT profile Select your name in the top right corner and click Edit my Profile. Check your First Name, Last Name and Nickname. Update if needed. Add your Contact Info, including , Website, Google+, Twitter, and Facebook This information will only be able to be seen by other CAT Alumni Members. Add your User and CAT Member Info: Biographical Info: this is your public bio that will display on your profile page Profile Image: Select one image of yourself to represent you on your profile page. Any other images you d like to share should be added to the appropriate CAT Program pages. This image should be at least 240 px by 240 px or 3.2 inches x 3.2 inches (at 75ppi) Also add your title, discipline, graduation year, address*, phone*, and a personal message to the other graduates*. * Information will remain private.

3 To save your updates, click Update Profile.

CAT PROGRAMS Adding/editing CAT programs Click CAT Programs on the left-hand navigation. Click New CAT Program, or select an existing post to edit by clicking the title. Add a Title in the top field.

4 CAT PROGRAMS Adding/editing CAT programs Click CAT Programs on the left-hand navigation. Click New CAT Program, or select an existing post to edit by clicking the title. Add a Title in the top field. After a moment, a Permalink field will appear below the title; if needed, edit the URL to make it shorter or more representative of the page. Insert content into main field. If you want, add information to the Wordpress SEO box. Add any associated events, your contact info, and any CAT graduates that would be interested/are involved.

Scroll to the top-right of the page and click Preview, Save Draft or Publish / Update. Removing a CAT program Click CAT Programs on the left-hand navigation.

5 Scroll to the top-right of the page and click Preview, Save Draft or Publish / Update. Removing a CAT program Click CAT Programs on the left-hand navigation. Hover your mouse over the title of an existing program and when the quick actions appear, click Trash. Recover a deleted CAT program Click CAT Programs on the left-hand navigation and select Trash from the CAT Program status menu. Hover your mouse over the title of an existing CAT Program and when the quick actions appear, click Restore. MEDIA Adding files to media library Click Media on the left-hand navigation and then Add New.

To strip all formatting: Before pasting, click the clipboard icon to paste all text as plain text. After pasting, highlight the desired text, then click the eraser icon.

6 Click Select Files or drag and drop the desired files into the field. ADDING CONTENT Copy content from a word processor You can now copy content directly from Microsoft Word to WordPress and WordPress will strip the Word-specific formatting automatically. To strip all formatting: Before pasting, click the clipboard icon to paste all text as plain text. After pasting, highlight the desired text, then click the eraser icon. If content is still not formatted properly, use Notepad (PC) or TextEdit (Mac) for copying and pasting in plain text. Add hyperlink Highlight the text that will link and click the Insert/edit link button from the top toolbar. For external links, add the URL for the website and check the box to open link in a new window/tab.

If linking to an email, type mailto: directly followed by their email address, no spaces.

7 If linking to an , type mailto: directly followed by their address, no spaces. For internal links, select a page or post from the list and click Add Link to apply the link settings to your text. Click Update/Publish to save all changes. Add/edit a featured image Click Add Media at the top of the editor and click to Set featured image or click Set featured image in the right sidebar. Option 1: Select an image from the media library. Click an image from the library. Ensure an appropriate title, alt-text and description exist. Click Edit Image to make minor adjustments, crop or rotate the image (note: any adjustments made will be made to any occurrence of this image on the site). Click Set Featured Image. Option 2: Upload a new image. Toggle to the Upload Files tab.

8 Drag and drop a file to the upload window, or use Select Files to navigate to the file. Add an appropriate title, alt-text and description. Click Edit Image to make minor adjustments, crop or rotate the image. Click Set Featured Image. Add an image to the content Click Add Media. Use same steps as the options outlined above, but instead of clicking Set Featured Image, click Insert into page/post. Add an image gallery Click Add Media and then Create Gallery. Upload any new images needed using the instructions above. Select an image from the media library. Click each image, a blue checkmark will appear. Ensure an appropriate title, alt-text and description exist. Click Edit Image to make minor adjustments, crop or rotate the image (note: any adjustments made will be made to any occurrence of this image on the site). Repeat for any additional images needed in the gallery. To remove an image, hover over the checkmark, when it becomes a minus, click it to remove the image. Click Create a new gallery. Embed a Youtube video Find the correct video on YouTube. Click Share in the navigation bar under the video and then click Embed. Select the video size and verify the checkbox options. Copy the code from the box and then paste the code into the text box for the desired location on the website.

Copy the Embed code or click show options to change the size or update the

9 Embed a Vimeo video Find the correct video on Vimeo and click the Share airplane in the navigation bar on the right side of the video window. Copy the Embed code or click show options to change the size or update the player options. Paste the code into the text box for the desired location on the website.

Complete event title and description (between 250 and 1000 characters) and choose a relevant event

10 CREATING AN EVENT From the CAT profile page, hover over Events and a drop-down list will appear. Click Add New and a form will appear. Complete event title and description (between 250 and 1000 characters) and choose a relevant event category. Select the event date and check the box marked All Day Event or select a start and end time. If the event is recurring, you can create multiple events by adjusting its recurrence.

Check the dropdown list of saved venues by clicking the arrow next to Use Saved Venues. o If your location is on the dropdown list, simply select it and the information will populate for you.

11 Check the dropdown list of saved venues by clicking the arrow next to Use Saved Venues. o If your location is on the dropdown list, simply select it and the information will populate for you. o If your venue is not listed, click Use New Venue and fill out all of the information (Note: the address MUST be correct in order for the website and app to provide accurate directions to the calendar user).

12 Complete the organizer information by selecting an organizer from the list or create a new organizer name. o Note: if you are adding an event for an organization, please select or add the organization name, not your individual name. If your event has a specific website, enter the full URL (including If your event has a website to purchase tickets, enter the full URL (including Check a box to indicate if your event is RAC funded. If you are looking for volunteers, enter volunteer contact information here. o Because this optional feature allows users to volunteer directly for your arts event, you must complete all of the volunteer information fields. For the event cost, put a 0 if the event is free. o This free event feature does not allow an option to include price ranges. Please make sure to include the ticket price range in the event description.

13 SHARING TO FACEBOOK If you would like a Facebook event made on your behalf, find the box on the RIGHT side of the webpage, and check the box marked Create this event on Facebook. o Please note: Facebook events cannot be created for recurring events. o Also note that this can only be uploaded to your personal page, not an organization page that you may admin. o Upload your own picture onto Facebook, and invite your own friends. SETTING AN EVENT IMAGE Upload an event image from your computer by finding the box on the right side of the webpage and clicking Set Featured Image or by downloading one from the Image Library. A new screen will appear where you can choose a picture from the Media Gallery or you can Upload Files. You can upload by dragging and dropping a picture onto the screen, or by browsing your computer. When you have uploaded or selected a picture, click, Set Featured Image. o The image should be in jpg, png, or gif formats, a minimum of 769px by 330px, or inches by 4.4 inches, and without any text.

14 If you d like to preview the event, click Preview. Click Submit for Review and the event will go live. EDITING AN EVENT Go to your main dashboard by clicking CAT Alumni Login at the bottom of the page and click Edit under the event title. Change any information and click Submit. This will not change the information on the Facebook event, you must do this through your personal Facebook account.

15 DELETING AN EVENT Go to your main dashboard and click Delete under the event title. Make sure to press OK to delete the event. Recurring events can only be removed separately. COPYING AN EVENT Go to your main dashboard and click Copy under the event title. Change any necessary information and click Submit to create a new event.

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