ASSESSMENT January 16, 2014
Technology Impact on Education We need technology in every classroom and in every student and teacher s hand, because it is the pen and paper of our time, and it is the lens through which we experience much of our world. David Warlick
Future of Education We need to prepare students for THEIR future not OURS. Ian Jukes, Educator and Futurist
AGENDA Technology Organizational Structure Current State of Technology in CyFair ISD Emerging Technologies in K-12 Student Learning Needs Recommendations
GOAL To involve members of the Cypress- Fairbanks community in evaluating the need for, and the scope of in a bond issue.
ORGANIZATIONAL STRUCTURE
STRUCTURE Technology Leadership, Communication and Planning SERVICES MISSION: Maximize every student s potential by building a world class quality K-12 technology service system to prepare students to be 21st century global leaders. DISTRICT S MISSON: The district will maximize every student s potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.
STRUCTURE Community Parents Board of Trustees All Other Stakeholders Students Administrative Staff Instructional Technology Technology Services Technology Leadership, Communication and Planning Enterprise Communication Networks Network Management Operations Device Imaging and Integration Performance Excellence Customer Care Information Services and Applications Acquisition, Assets and Sustainability Technology Assistants (Campus Support)
STRUCTURE PURPOSE: Technology Leadership, Communication and Planning Build World Class Quality K-12 Technology Service Systems by providing EXTRAORDINARY technology service RESPONSIBILITY Enterprise Communication Networks Network Management Operations Device Imaging and Integration Performance Excellence Customer Care Information Services and Applications Acquisition, Assets and Sustainability Technology Assistants (Campus Support)
STRUCTURE PURPOSE: Enterprise Communication Networks Manage and operate the Enterprise Communication Networks including Internet, Intranet, wireless access, firewall, connectivity, network electronics, phone systems and all District communications
STRUCTURE PURPOSE: Network Management Operations Manage and operate the network fileservers including E-Mail, file/print services, transportation, food service, library, security, maintenance, Internet content filtering, and all file server applications
STRUCTURE PURPOSE: Device Imaging and Integration Design, image, and integrate all network and application software on end-user devices including desktops, laptops, tablets, ereaders, and all other devices that run on and connect to the network
STRUCTURE PURPOSE: Performance Excellence Customer Care Provide call center, customer service, and support to all District users including administrative staff and teachers
STRUCTURE PURPOSE: Information Services and Applications Manage, support, and maintain all enterprise application software including Student Accounting, Business Services, Payroll, Insurance, Finance, Benefits, and Human Resources
STRUCTURE PURPOSE: Acquisition, Assets and Sustainability Purchase all technology hardware and software, track and manage technology assets, and provide technology service and repair for all technology devices including software, hardware, and peripherals
STRUCTURE PURPOSE: Technology Assistants (Campus Support) Provide onsite campus/site technology service and repair for all technology devices including software, hardware, printers, peripherals, and customer support
CURRENT STATE
CURRENT STATE Technology Leadership, Communication and Planning Technology Services Top 10 Major Projects
CURRENT STATE 3rd Largest Communications Network in Texas Connecting over 100 Campuses and Centers Enterprise Communication Networks
CURRENT STATE Manage 6000+ miles of fiber Manage 15 Million feet of copper cabling 34 Million Internet hits per day 1900% increase in Internet usage from 2007-2013 Enterprise Communication Networks
CURRENT STATE Enterprise Communication Networks Manage 1934 network switches Manage 1116 fiber link terminations Currently constructing a fiber ring around the district to interconnect hubs at 6 locations
CURRENT STATE Manage 353 network closets Manage 6768 interconnection points between network distribution closets Enterprise Communication Networks Main Network Closet Distribution Network Closet
CURRENT STATE Enterprise Communication Networks Manage 6760 phones (handsets) Manage 4 phone systems Manage 6600 phone lines
CURRENT STATE Network Management Operations Manage 253 individual network file Servers Network Operations Center at Bleyl Middle School Support various operating systems and network domain structures on multiple hardware platforms
CURRENT STATE Network Management Operations Manage 3875 network printers using 13 manufacturers and 135 models Manage 135,000 network UserIDs and network home directories Manage 14,000 E-Mail accounts Manage 41,328 outbound messages per day and receive and filter 159,840 inbound messages a day
CURRENT STATE Network Management Operations Type of Server Total Type of Server Total AntiVirus 1 Networking 45 Athletics 1 Online Learning 12 Backups 2 Print Monitoring 1 Communications 13 Printing 9 Curriculum and Instruction 1 Reporting 2 Data Storage 11 Scheduling at the Berry Center 1 Device Imaging 3 Security 2 E-Mail 30 Service Tracking 2 Fine Arts 1 Special Education 8 Food Service 3 Student Accounting Gradebook 25 Human Resources 1 Student Accounting Home Access Center 1 Identify Automation 6 Student and Finance 2 Information Services Applications 6 Technology Assets 2 Instructional Technology 6 Testing and Assessment 9 Internet Filter 2 Textbooks 1 Library 4 Time and Attendance 1 Mainentance 4 Transportation 1 Miscellaneous 19 Virtual Network 1 Network Device Distribution 2 Virus Protection 1 Network Domain 1 Web Services 10
CURRENT STATE Network Management Operations Storage is approaching end of life with a limited backup system that will not meet future requirements
CURRENT STATE Device Imaging and Integration Support 1150 software titles On 350 different device images 1150 Software Titles Automatically distributed in a managed network environment
CURRENT STATE Performance Excellence Customer Care Customer Care Center provides 7 analysts Provides technology assistance to teachers, staff, students, and community Responds to 3000+ calls per month
CURRENT STATE Process MILLIONS of Transactions Per Year 340,000 payroll checks 47,000 accounts payable checks with 149,086 vendors 43,310 purchase orders 18,582 W2s Information Services and Applications
CURRENT STATE Process 560,000 report cards Schedule 675,000 student courses Prepare 8,000 graduation plans Graduate 7,500 students Calculate 32,500 student GPAs Calculate 16,000 student ranks Information Services and Applications
CURRENT STATE Manage over 70 individual information system file servers Information Services and Applications Type of Server Total Type of Server Total Benchmarking/Grading 6 Call Out System 1 Business Services 12 Reporting 11 Development 1 Special Education 1 Electronic Records 3 Student Accounting 15 Finance 1 Home Access Center 1 Gradebook 1 Substitute 2 Hayes Textbook 2 Time & Attendance 1 Maintenance 1 Transportation 1 Miscellaneous 9 Web Application 5
CURRENT STATE Acquisition, Assets and Sustainability Bid all technology hardware and software Procure millions of dollars of technology items
CURRENT STATE Acquisition, Assets and Sustainability Track and inventory all technology assets including 218,000 items: desktop computers, laptops, tablets, printers, projectors, interactive white boards, scanners, fax machines, etc.
CURRENT STATE Acquisition, Assets and Sustainability Manage 10 technology service center technicians Provide service, support, and maintenance for all technology devices
CURRENT STATE Manage 50+ technology assistants that provide onsite campus support and service Technology Assistants (Campus Support)
EMERGING TECHNOLOGIES in K-12
EMERGING TECHNOLOGIES in K-12
EMERGING TECHNOLOGIES in K-12 Use of mobile devices is up 34% comparing 2011 to 2013 Overall ownership of mobile devices is up 83% comparing 2011 to 2013
EMERGING TECHNOLOGIES in K-12 The difference between students with Internet and mobile access from low income vs. higher income households is 40%
EMERGING TECHNOLOGIES in K-12 What s Hot in 2014? Bring Your Own Device (BYOD) Social Media for Teaching and Learning Mobile Devices
EMERGING TECHNOLOGIES in K-12 The annual K-12 series of the NMC Horizon Project examines emerging technologies for their potential impact on and use in teaching, learning, and creative inquiry within the environment of pre-college education.
INSTRUCTIONAL STUDENT LEARNING NEEDS
Digital Age Learning Look around at today s youth and you can see how technology has changed their lives. They lie on their beds and study while listening to mp3 players, texting and chatting online with friends, and reading and posting Facebook messages. How does the new, charged-up, multitasking generation respond to traditional textbooks and lectures? Are we effectively reaching today s technologically advanced youth? http://drlarryrosen.com/2011/03/rewired
21st Century Skills Collaboration among learners is a key 21 st -century skill. Web 2.0 tools enable collaboration and are how today s students construct knowledge and build learning opportunities. A teacher who uses blogs, wikis, and other Web 2.0 resources to authentically engage with students as learning colleagues will discover the power of these tools. John Vaille, CTO, Lake Washington (WA) School District; former CEO of ISTE
Engage Me!
Technology Application TEKS Revised in 2011-2012 to include: Creativity and Innovation Communication and Collaboration Research and Information Fluency Critical Thinking, Problem Solving and Decision Making Digital Citizenship Technology Operations and Concepts Student Technology Festival, Robotics
K-2 Technology Application TEKS example The student is expected to: use communication tools that allow for anytime, anywhere access to interact, collaborate, or publish with peers locally and globally. Elementary - Adobe Connect Session
3-5 Technology Application TEKS example The student is expected to: analyze trends and forecast possibilities, developing steps for the creation of an innovative process or product.
6-8 Technology Application TEKS example The student is expected to: create and manage personal learning networks to collaborate and publish with peers, experts, or others using digital tools such as blogs, wikis, audio/video communication, or other emerging technologies.
INSTRUCTIONAL RECOMMENDATIONS 1. Upgrade Standard Classroom Technology 2. Upgrade Student Mobile Technology 3. Upgrade High School Labs - CTE, USH, etc. 4. Upgrade Library Technology 5. Upgrade Special Campuses 6. Install Instructional Technology in New Campuses 7. Upgrade Other Technology - ISC Labs
INSTUCTIONAL 1. Upgrade Standard Classroom Technology Mobile devices for students Document camera Sound enhancement system Teacher computer Large, multi-touch digital display
INSTUCTIONAL 1. Upgrade Standard Classroom Technology Mobile devices for students Large, multi-touch digital display Document camera Teacher computer Sound enhancement system
INSTUCTIONAL 2. Upgrade Student Mobile Technology Laptop Carts Tablet Carts Netbook Carts
INSTUCTIONAL 3. Upgrade Computer Labs Computers Networked Printer Document Camera Large multi-touch digital display Sound enhancement system Teacher computer and workstation
INSTUCTIONAL 4. Upgrade Library Technology Mobile devices for students Digital voice recorders Media tools, such as cameras, etc. Networked Printers Large multi-touch digital display Sound enhancement system Librarian and circulation computers/tools
INSTUCTIONAL 5. Upgrade Special Campuses Winfern High School ALC East and West Carlton
INSTUCTIONAL 6. Install Technology in New Campuses 5 - Elementary Schools 2 - Middle Schools 2 - High Schools
INSTUCTIONAL 7. Upgrade Other Technology ISC Labs 3 Labs ISC West 4 Computers on Wheels -ISC
INSTUCTIONAL Student to Computer Ratio Current District-wide Student to Computer ratio 2.6 to 1 New District-wide Student to Computer ratio 2.0 to 1
SERVICES RECOMMENDATIONS
SERVICES RECOMMENDATIONS Basis for Recommendations Needs assessed by Technology Planning Committee Needs assessed by Library Innovation Working Group focused on Technology Cost estimates gathered from consultants and vendors Seeking Request for Proposals (RFP) for some of the anticipated needs
SERVICES RECOMMENDATIONS Cost estimates gathered from consultants and vendors
SERVICES RECOMMENDATIONS 1. Install High Speed Wireless Access Infrastructure 2. Install Network Electronics Infrastructure 3. Upgrade Connectivity, Power, and Air Conditioning 4. Upgrade Data Center Infrastructure 5. Upgrade Staff s Technology and Telephone Systems 6. Install Technology Infrastructure in New Schools
SERVICES RECOMMENDATIONS #1 Install High Speed Wireless Access Infrastructure Install an enterprise state-of-the-art, high-speed wireless access infrastructure that will include: Bring Your Own Technology (BYOT) program Provide 1 to many (1:x) wireless connections Meet student learning needs and expectations
BYOT LONG-RANGE PLANNING COMMITTEE SERVICES RECOMMENDATIONS #1 Install High Speed Wireless Access Infrastructure Upgrade existing wireless access points and increase access by 82% including outdoor coverage. STUDENTS
SERVICES RECOMMENDATIONS #2 Install Network Electronics Infrastructure Install high-speed network electronic switching gear that will provide: Secured, high-performance communications from the end-user devices in: Schools Service centers Hub connections Data Centers Internet connections
SERVICES RECOMMENDATIONS #2 Install Network Infrastructure Electronics
SERVICES RECOMMENDATIONS #3 Upgrade Fiber and Cabling Connectivity Upgrade network cabling, fiber optic connectivity, power, and network closets in the schools, service centers, hub connections, and data centers that will: Expand the access for faster connectivity Provide adequate power and air conditioning to increase network reliability
SERVICES RECOMMENDATIONS #3 Upgrade Fiber and Cabling Connectivity Main Network Closet and Distribution Network Closets External Facility Co-Location
SERVICES RECOMMENDATIONS #4 Upgrade the Data Center and Infrastructure Upgrade to the Data Center and Infrastructure will eliminate multiple servers, to make more efficient use of server resources, and improve server availability and system sustainability. Build a Virtualized Server Data Center Install a Storage Area Network (SAN) Co-Locate the Data Center to External Facility Build Backup, Recovery, and Business Continuity
SERVICES RECOMMENDATIONS #4 Upgrade the Data Center and Infrastructure Network Operations Center at Bleyl Middle School
SERVICES RECOMMENDATIONS #4 Upgrade the Data Center and Infrastructure
SERVICES RECOMMENDATIONS #4 Upgrade the Data Center and Infrastructure Co-Location
SERVICES RECOMMENDATIONS #5 Upgrade Staff s Technology and Telephone Systems Upgrade staff s technology and telephone systems will provide state-of-the-art equipment for staff and teachers. Replace telephone system with Voice Over Internet Protocol (VoIP) Replace staff and teachers classroom computers Replace all district network printers and servers
SERVICES RECOMMENDATIONS #5 Upgrade Staff s Technology and Telephone Systems Replace telephone system with Voice over Internet Protocol (VoIP) Upgrade staff s and teacher s classroom computers Replace all district network printers and servers
SERVICES RECOMMENDATIONS #6 Install Technology Infrastructure in New Schools Install technology infrastructure in new schools: 2 high schools, 2 middle schools, and 5 elementary schools. Install wireless access points Install network infrastructure Install phone system Install administrative staff technology
RECOMMENDATIONS Project Instructional Technology Recommendation Estimated Cost 1 Upgrade Standard Classroom Technology $93,243,466 2 Upgrade Student Mobile Technology $8,269,076 3 Upgrade High School Labs - CTE, USH, etc. $4,795,938 4 Upgrade Library Technology $3,238,058 5 Upgrade Special Campuses $1,931,724 6 Install Instructional Technology in New Campuses $14,674,615 7 Upgrade Other Technology - ISC Labs $711,964 Total for Instructional Technology $126,864,841 Project Technology Services Recommendation Estimated Cost 1 Install High Speed Wireless Access Infrastructure $12,934,270 2 Install Network Electronics Infrastructure $28,689,853 3 Upgrade Connectivity, Power, and Air Conditioning $9,640,013 4 Upgrade the Data Center and Infrastructure $10,148,660 5 Upgrade Staff s Technology and Telephone Systems $19,749,725 6 Install Technology Infrastructure in New Schools $3,315,248 Design Contingency $5,913,444 Total for Technology Services $90,391,214 Total for Technology $217,256,055