Contents Mail category Color Configuration... 2 Menu Options... 3 Categorize Mails... 4 Manually categorize mails... 4 Pen Thoughts... 5 Invoking Options,... 6 Explore Thoughts... 6 Explore Attachments... 7 Bundle Mails... 8 Reply All... 8 Copyright 2013 Nascor Technologies Private Limited Page 1 of 8
Mail category Color Configuration Mail category colors are set by default. tzirr allows changing this setting only once when MS Outlook is opened after tzirr installation. Please note, this is a onetime setting, which cannot be changed later. Copyright 2013 Nascor Technologies Private Limited Page 2 of 8
Menu Options tzirr features can be invoked either from the Menu Dropdown, On Right Click after selecting an Inbox folder or Mail Item as indicated below. Menu Bar Dropdown Right Click Option when a Folder is selected Right Click Option when a Mail Item is selected Copyright 2013 Nascor Technologies Private Limited Page 3 of 8
Categorize Mails tzirr categorizes mails by color coding all the mails received in the Inbox as described in the table below. The color coding appears in the Category Colum in the MS Outlook mail view window as indicated in the picture above. The colors selection for each category would have been selected / set earlier when tzirr was activated. Category Name Description To Only #1 To U Only Categorizes when the primary recipient is the only person in TO field Fwd To Only #2 Fwd To U Only Categorizes when the primary recipient is the only person in TO field, when a sender forwards a mail To #3 U TOO Categorizes when, apart from the primary recipient, there are other recipients in the TO field CC #3 U CC ed Categorizes when the primary recipient is present in the 'CC' field Manually categorize mails On selection & right click on a Inbox Folder or Mail Item, tzirr provides an option to manually categorize mails. One can categorize mails received earlier, prior to install of tzirr. Also, sometimes, when a user receives lot of mails in one go, due to constraints with MS Outlook, there is a possibility that some mails may not get categorized. This tzirr option will help categorize such mails. Please Note: In case one intends to categorize all mails in a Folder, then depending on number of mails present in the folder, Categorization may take lot of time. While categorizing, no other activity can be performed in MS Outlook till Categorization process is complete. tzirr categorizes mails specific to only one email id of recipient configured to Primary Mail Account ( basic or default email account ) in Microsoft Outlook. Copyright 2013 Nascor Technologies Private Limited Page 4 of 8
tzirr will not categorize alias email ids of recipient, recipients email id in BCC, recipients email id part of distribution list and for other recipient mails ids, Secondary or other Microsoft Outlook email accounts. Mails with hyperlinks with embedded images may not get Categorized. Microsoft Outlook depending on system and security settings will block display of such images & hyperlinks. Pen Thoughts Pen Thoughts allows the user to Pen His Thoughts associated to any email. User can enter Only Text, Edit any time, Save or Delete. Please be assured that this text data is stored locally and will not be transmitted when mails are sent. Also, one can see a visual representation of a 'Thought' in yellow color visible in the category column added to a mail along with categorized mail. Copyright 2013 Nascor Technologies Private Limited Page 5 of 8
Invoking Options, 1. After selecting a Mail Item, On right, Pen Thoughts can be invoked. 2. While viewing a mail, From Main Menu, Under tzirr Tab, select Pen Thoughts. 3. From Explore Thoughts Window, when a Mail item is selected, the mail opens and From Main Menu, Under tzirr Tab, select Pen Thoughts option. Please Note: A Thought should be associated with a single mail. If multiple mails are selected and Pen Thought invoked, 'Thought will get added to the first selected email and not to all the selected mails. When mails with 'Thoughts' is Bundled, and Imported by another recipient, visual representation of 'Thought' may appear in the category column, but the content will not be visible to the recipient. Explore Thoughts As shown in the screen above, tzirr provides an option to view the list all the Thoughts associated with each mail by invoking the Explore Thoughts option. From this window, one can double click on any mail item and get to edit/delete Thoughts Copyright 2013 Nascor Technologies Private Limited Page 6 of 8
Explore Attachments As shown in the screen above, tzirr provides a feature to list all the Attachments that one has received through mails for any folder. From this window, one can double click and get to open a mail with the associated attachment. tzirr provides option to filter attachment based on File extension. Most of the known file extensions are made available for one to choose. Options File Extensions Other File Extensions List All Attachments How to choose One can choose the available check boxes to list attachment of one or more file extension types and click Search. To list attachment file types, not mentioned on File Extensions, check Other File Extension option and click Search. To list all attachments of all extension types, click Clear All and then click Search Copyright 2013 Nascor Technologies Private Limited Page 7 of 8
Please note, one can choose options from either File extension or Other File Extensions and not both together. Tool tips can be viewed by hovering the mouse on these options. To invoke, right click on any selected MS Outlook folder and choose the Explore Attachments Option. Attachment for mails in the folder will be listed in the window. Please note: Depending on MS Outlook behavior, Vcf files, logos, symbols, hyper link, embedded images, icons etc will not be listed as attachment in Attachment Explorer. Listing attachment takes time depending on the number of mails in any folder. Sometimes, Icons indicative of a document type may not appear for some Attachment types. Bundle Mails The Bundle Mails feature allows one to select a set of files and save them as a Personal Storage Table, popularly known as pst file extension & type proprietary to Microsoft. Select one or more mails from the Microsoft Outlook Mail View and on Right Click and choosing the tzirr Bundle Mails option, one can create a pst file containing the selected mails. Even the mails displayed based on a search criteria across folders can be bundled together. These mails bundled as pst can be retrieved/restored by using Import options in Microsoft Outlook. Reply All tzirr provides a feature which will make you stop and think whether you really want to Reply to All. One can configure an option to display an Alert when one chooses to Reply All. To Configure, please select Config ReplyAll Alert from the menu drop down and a window similar to one shown below will be displayed. When one chooses Yes, Reply All alert option is enabled. So, for any mail, when one chooses to Reply All an alert message as shown below is displayed. Copyright 2013 Nascor Technologies Private Limited Page 8 of 8