Word Processing Microsoft Word 2010 Prepared by: Teo Siew Copyright 2017 MAHSA UNIVERSITY Faculty of Business, Finance, and Hospitality
Objectives Understand how word processors work Customize Microsoft Word Use features that improve readability Check spelling and grammar Display a document in different views Prepare a document for distribution Modify document properties 2
Objectives (Cont ) Apply font attributes through the Font dialog box Control word wrapping Set off paragraphs with tabs, borders, lists, and columns Apply paragraph formats 3
Objectives (Cont ) Understand styles Create and modify styles Format a graphical object Insert symbols into a document 4
Objectives (Cont ) Acknowledge a source Create and modify footnotes and endnotes Insert a Table of Contents and Index Insert a table Format a table Sort and apply formulas to table data Convert text to a table 5
Objectives (Cont ) Select a main document Select or create recipients Insert merge fields Merge a main document and data source Design business card 6
Word Processing 7
The Word Window Quick Access Toolbar Title bar Rulers Scroll bar Status bar 8 View buttons Zoom slider
Word Wrap Hard returns Soft returns Hard returns Soft returns 9
Keyboard Shortcuts Keys Left arrow Right arrow Up arrow Down arrow Home End PgUp PgDn Moves Insertion Point One character left One character right Up one line Down one line Beginning of the line End of line Up to the previous page Down to the next page 10
Toggle Switches Show/Hide Tab Hard return Space between words 11
Page Breaks Show/Hide on Hard page break marker 12
Page Numbers Placement options Format Page Numbers Gallery 13
Page Numbers (continued) Page Number Click to display formats Start numbering on page 14
Cover Page Cover Page Gallery More cover pages 15
Customize Word Categories Descriptions 16
Headers and Footers Formatting options Fields to insert Display options Position options Header area Footer area 17
Sections Page Layout tab Breaks Section Breaks 18
Sections (continued) Previous Next Link to Previous active Section number 19
Watermarks Watermark Watermark options Watermark 20
Spelling and Grammar Contextual spelling error Possible spelling error 21
Document Views Web Layout Draft Print Layout Full Screen Reading Outline 22
Zoom Magnification Page view layout Zoom slider Percent 23
Save a Document Save as type arrow Word 97 2003 24
Compatibility Mode Compatibility Mode 25
Compatibility Checker List of incompatible items 26
Backup Options Check to enable AutoRecover Time between AutoRecover saves Location of the AutoRecover file 27
Backup Options (continued) Advanced Backup option 28
Document Inspector Inspectors Check for Issues Inspect 29
Printing Options Number of copies Preview Select printer Settings Previous 30 Next Zoom
Document Properties Document Properties panel Properties arrow Close 31
Typography Typeface or font Serif Sans serif Monospaced Proportional Type Style Regular Bold Italic Bold italic 32
Font Attributes Style Font Size Color Special Effects Preview 33
Font Attributes (continued) Text Effects Effects Text Effects 34
Character Spacing Advanced Spacing OpenType settings Preview 35
Change Text Case Change Case Sentence case lowercase UPPERCASE Capitalize Each Word toggle case 36
Text Highlighting Text Highlight Color arrow 37
Word Wrapping Date wrapping Nonbreaking space Phone number wrapping Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall. Nonbreaking hyphen 38
Paragraph Formatting Alignment Indentation Tab stops Line spacing Pagination Borders Shading 39
Set Tabs Show or hide ruler Tab selector Tab position Tab Selector Icon L T T I. Type of Tab Left tab Center tab Right tab Decimal tab Bar tab 40
Leaders Characters Paragraph Dialog Box Launcher Dot leaders Leader characters 41
Borders and Shading Borders tab Page Border tab Preview Line style Line color Line width Horizontal Line Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall. 42
Borders and Shading (continued) Shading tab Preview Fill color Shading options 43
Bullets and Numbers Live Preview Bullets Numbering Multilevel List Define New Bullet 44
Columns Preset columns Number of columns Spacing between columns Column width 45
Nonprinting Formatting Marks End of paragraph Tab Nonbreaking hyphen Regular hyphen Nonbreaking space Regular space 46
Text Alignment 47
Paragraph Indents Measurement for indent First line indent Hanging indent 48
Line and Paragraph Spacing Paragraph spacing Line spacing Before the paragraph After the paragraph 49
Widows and Orphans Widow/Orphan Control Lines and Page Breaks tab Keep with next Keep lines together 50
Styles Quick Style More Styles Dialog Box Launcher Styles pane 51
Styles (continued) Show Preview Options New Style Style Inspector Manage Styles 52
Modify Styles Style name Format specifications Preview Format 53
Style Pane Options Styles to show 54
Outline View Outline view controls Paragraph expanded Paragraph collapsed Outline 55
Graphical Objects Size group Original size graphic Sizing handles Scale Lock proportions 56
Text Wrapping Wrap Text 57
Picture Quick Styles Pictures Styles More arrow Soft Edge Oval Original 58
Cropping Cropping handles Crop Portion to discard Original photograph 59
Contrast and Brightness Presets Brightness Contrast 60
Symbols Symbol Symbol gallery More Symbols 61
Acknowledging a Source Insert Citation Type of Source Fields for bibliography 62
Share and Search for Source Master List Current List 63
Bibliography Bibliography 64
Writing Styles Common writing styles Style arrow 65
Footnotes and Endnotes Separator line Footnote number Footnote text 66
Footnotes and Endnotes Footnotes & Endnotes Dialog Box Launcher 67
Table of Contents Fancy Formal Modern Simple 68
Index Fancy Formal Modern Simple 69
Tables Column Row Cell 70
Insert a Table Select cells for table size Insert Table Size in rows and columns 71
Select a Table Table Move handle Design Layout 72
Insert and Delete Delete Insert commands Layout 73
Merge and Split Cells Merge Cells Split Cells Selected cells 74
Change Height and Width Wrapped data Table Row Width Table Column Width 75
Formatting a Table Table Tools Design Styles More Shading Borders Live Preview 76
Table Position and Alignment Properties Cell alignment options Text Direction Cell Margins Table alignment options Custom indent Text wrapping options 77
Sorting and Applying Formulas Sorted by date Formula calculates total 78
Calculate with Table Formulas Formula G3 G12 Formula to calculate total Number format 79
Sort Data Sorted in ascending order by date 80
Sorting Data (continued) Sort by list Header row selected Table data selected 81
Convert Text to Table Table Number of columns 82
Mail Merge Merge fields 83
Mail Merge (continued) Fields to merge 84
Mail Merge (continued) 85
Selecting a Main Document Categories of documents Wizard 86
Using the Wizard Directions Next Previous 87
Selecting Recipients Fields Header row Record 88
Create a Data Source New record New Entry Delete Entry Customize Columns 89
Editing a Data Source Edit Recipient List Name of Data Source Edit 90
Using an Excel Worksheet Select Recipients Excel Files 91
Using an Access Database Field names Data in table format 92
Database Tables and Queries Query results Database table 93
Match Fields with Database Database fields Match Fields Fields in the recipient list 94
Sorting and Filter Records Remove check to omit recipient Sort Filter Additional options 95
Sorting the Data Source Sort order Sort Records Available fields 96
Inserting Merge Fields Available fields in data source Merge field 97
Merging Merged fields Documents merged 98
Merging to E-mail Select Recipients Finish & Merge 99
How to design Business Cards Start Microsoft Word 2010 100
How to design Business Cards Click to cards which can be found under Office.com templates 101
How to design Business Cards Select any business card template and click on Download. 102
Summary Word processors have features that make it easy to create documents. Consider both the content and look of the document. Create copies of documents and back up changes at every opportunity. 103
Summary (Cont ) Typography gives your document a polished, professional look. Alignments, indentation, and line spacing make the document readable. Styles provide consistency. Graphics enhance the document. 104
Summary (Cont ) Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources. Supplemental document components assist readers in finding information. Tables organize information, making it easy to read and understand. Mail merges save time and energy when preparing personalized documents. MS Word provides simple way to design your business cards. 105
Questions 106
References Robert Grauer, Michelle Hulett, and Mary Anne Poatsy. (2011) Exploring Microsoft Office Word 2010. Prentice Hall.