USER GUIDE WASHINGTON ACCESS

edirect USER GUIDE WASHINGTON ACCESS to INSTRUCTION and MEASUREMENT (WA-AIM) Spring 2018 Administration Produced by Data Recognition Corporation (DRC) 13490 Bass Lake Road Maple Grove, MN 55311 Direct: 1-800-826-2368 WA-AIM Help Desk: 1-800-569-2667 (option 2) Website: https://wa.drcedirect.com Email: waaimhelpdesk@datarecognitioncorp.com Revision Date: October 11, 2017

COPYRIGHT Copyright 2017 Data Recognition Corporation The following items in DRC INSIGHT are protected by copyright law: The User Guide All text and titles on the software s entry and display, including the look and feel of the interaction of the windows, supporting menus, pop-up windows, and layout DRC INSIGHT Online Learning System and DRC edirect are trademarked by Data Recognition Corporation. Any individuals or corporations who violate these copyrights and trademarks will be prosecuted under both criminal and civil laws, and any resulting products will be required to be withdrawn from the marketplace. The following are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries: Internet Explorer Microsoft Windows Windows Vista Windows XP Windows 7 Windows 8 Windows 10 The following are trademarks or registered trademarks of Apple Corporation in the United States and/or other countries: Apple Macintosh Mac OS X ipad ios* *ios is a trademark or registered trademark of Cisco in the United States and other countries and is used under license. Safari The following are trademarks or registered trademarks of Google Corporation in the United States and/or other countries: Android Chrome Chromebook Google Play The following is a trademark or registered trademark of Mozilla Corporation in the United States and/or other countries; Firefox Linux is a registered trademark of Linus Torvalds. Ubuntu and Canonical are registered trademarks of Canonical Ltd. Gnome is a trademark of the Gnome Foundation.

Contents n Introduction n Working with edirect n General Information Menu n User Management Menu n Student Management Menu n Test Management Menu What s Covered in this Guide...6 Roles and Permissions in edirect...7 Primary User Roles...7 Primary Responsibilities...7 The edirect Permissions Matrix...7 Introduction...11 edirect User Account Creation...11 Accessing edirect...12 Managing Your Account...15 Changing Your Username and Email Address...16 Changing Your Name...17 Changing Your Password...18 Recovering a Forgotten Username or Password...19 Displaying the Security Agreement...20 Displaying the Minimum Browser Requirements...21 Introduction...23 Introduction...25 Adding Permissions for a Single User...26 Editing a Single User s Permissions...28 Inactivating a User...30 Activating a User...31 Adding a User...32 Assigning a User to an Administration...33 Updating Multiple User Profiles...36 Uploading Multiple Users...39 Introduction...43 Searching for Students...44 Viewing Student Detail Information...46 Viewing Student Demographic Information...47 Viewing a Student s Test Session Details...48 Viewing a Student s Testing Status...49 Introduction...51 Displaying Test Session Status...52 Creating a Test Session...53 Editing a Test Session: Adding or Removing a Student or Changing the Teacher...55 Viewing and Exporting a Test Session Status Summary...56 Printing Rosters...58 Page 3

Contents n Teacher Management Menu n Report Delivery Menu n Appendix Introduction...61 Searching for Teachers...62 Adding a Teacher...63 Uploading Multiple Teachers...65 Introduction...69 Viewing Score Reports...70 Batch Printing...71 Appendix: DRC Data Collection Platform User Guide...73 Page 4

Introduction Page 5

Introduction n What s Covered in this Guide The online tools for WA-AIM consist of edirect (covered in this guide) and the Data Collection Platform. These tools are used as follows: The edirect system (or edirect) is used for user and test management. The primary users of edirect are District Test Coordinators (DTCs), School Coordinators (SCs), and Test Administrators (TAs). The primary audience for this guide is edirect end users and edirect administrators. The Data Collection Platform is where student assessments are documented and submitted. For more information, refer to the Appendix: DRC Data Collection Platform User Guide in this user guide and the OSPI website at http://k12.wa.us/assessment/wa-aim/datacollection.aspx. This guide is divided into the following sections. Section Working with edirect General Information Menu User Management Menu Student Management Menu Test Management Menu Teacher Management Menu Report Delivery Menu Appendix: DRC Data Collection Platform User Guide Description Describes how to access and log on to edirect, as well as some of its more common menu functions and options for end users. Covers tasks that users can perform in edirect, including resetting their passwords and recovering forgotten userids and passwords, and downloading information and software. Covers administrative tasks that DTCs can perform using edirect, including editing and updating user information, activating and deactivating users, and adding new users. Describes the options that DTCs, SCs, and TAs have for editing student information and test sessions. Describes the options that DTCs, SCs, and TAs have for working with test sessions and test rosters. Describes how SCs create and upload teacher records for one or more teachers. Describes how various edirect users can access, view, download, and print district-level and school-level testing results and batch print data for assessed students. Contains a copy of the DRC Data Collection Platform User Guide, which describes the system TAs use to document WA-AIM student assessments. Page 6

n n n n Roles and Permissions in edirect Primary User Roles Primary Responsibilities The edirect Permissions Matrix Introduction For online testing, edirect categorizes users into various roles and levels DTC, SC, and TA. Within edirect, each role level is assigned a set of testing functions called permissions to allow the users at that level to handle the testing responsibilities associated with the role. The following are the primary user roles and responsibilities in edirect. District Test Coordinator (DTC) Add DTC, SC, and TA user accounts Assign permissions to DTCs, SCs, and TAs School Coordinator (SC) Add SC and TA accounts Assign permissions to SCs and TAs Create and edit test sessions Test Administrator (TA) Create and edit test sessions Search for and add students to test sessions Print test sessions rosters for use with student log in on the Data Collection Platform The following are the primary responsibilities of each role in edirect. Add and edit users and permissions in User Management (DTC and SC) Add teacher to Teacher Management (DTC and SC) Create Test Sessions in Test Management (TA) Add teacher to Test Sessions in Test Management (TA) Add students to Test Sessions in Test Management (TA) Print/export test session rosters with student log-in information in Test Management (TA) The table on the following pages lists the edirect menu to which a permission applies, the permission s name in edirect, the tasks the permission allows a user to perform, and the roles currently assigned the permission. Page 7

Introduction The edirect Permissions Matrix (cont.) edirect Menu Permission Name Allows User To General Information Documents View View manuals, presentations, and other documents Permission Set by Role DTC SC TA X X X User Management User Administration Administrator Add/edit user accounts and profiles X X Test Management Primary Window Access Test Management X X X Teachers Search/View* Teacher Management Manage Teachers *Users must have this permission to use any other Teacher permissions. Teachers Add/Edit Search/view teacher data and download search results Add/edit teachers that have students testing online X X X X X Teachers Upload Upload teachers who have students testing online using a specified file layout X X Students Search/View** **Users must have this permission to use any other Student permissions. Search and view student data X X X Student Management Manage Students Students Download Students Test Session Search/ View*** ***Users must have this permission to use any other Test Session permissions. Download a list of student information Search and view test sessions and download search results X X X X X X Page 8

Introduction The edirect Permissions Matrix (cont.) edirect Menu Permission Name Allows User To Test Management Manage Test Sessions Test Session Add/Edit Test Session Status Summary Test Tickets View/Print Add, edit, and delete test sessions View testing status information Print student test tickets and rosters, and view individual student testing status Permission Set by Role DTC SC TA X X X X X X X X X View District Files View district reports X View School Files View school reports X X Report Delivery View Dynamic Reports View dynamic reports X X X View Reports Download District/School View or download district and school reports X X Page 9

Working with edirect Page 10

Working with edirect n Introduction edirect is the user and test management system for Washington s Alternate Assessment: WA-AIM. This section is designed for all edirect users; it includes the following general procedures: Accessing edirect Changing Your Password Recovering a Forgotten Username or Password Displaying the Security Agreement Displaying the Minimum Browser Requirements n edirect User Account Creation edirect user accounts and login credentials are established once for current and future use. District Test Coordinator (DTC) accounts are provided by OSPI to DRC, which prepares edirect user accounts for the DTCs. DTCs then create School Coordinators (SC) and Test Administrator (TA) user accounts. SCs also can create TA accounts. When added as a new edirect user, the user automatically receives an email from the WA-AIM HelpDesk (noreply@datarecognitioncorp.com) with login information. Important: If you are a DTC who did not receive edirect credentials, or you are a new DTC, please contact OSPI at wa.aim@k12.wa.us. SCs should contact their DTC and TAs should contact their SC if they are new or did not receive credentials. Page 11

Working with edirect Accessing edirect All users access edirect from the Welcome to edirect page. 1. To access edirect, enter the URL https://wa.drcedirect.com in a supported browser. Click Minimum Browser Requirements (see the image below) to display supported browser information. The Welcome to edirect page contains helpful information about edirect tools, links to training materials, and support resources. WA-AIM Help Desk resources are available via phone or email. Click Minimum Browser Requirements to display supported browser information. 2. From the Welcome to edirect page you log in to edirect. Enter your username and password in the Please Log In dialog box and click Log In. From the link within the WA-AIM Training Materials section of the Welcome to edirect page, you can access training materials on the OSPI website. Note: You do not need to be logged in to edirect to try these items. Page 12

Accessing edirect (cont.) 3. The first time you log in to edirect the Accept the Security and Confidentiality Agreement page appears. You must check the Accept Security Agreement checkbox and click Confirm Accept to continue. Note: You cannot continue to use edirect without checking this checkbox. To read the Security Agreement, see Displaying the Security Agreement on page 20. Page 13

Working with edirect Accessing edirect (cont.) After a successful log in, the Welcome to edirect page reappears with additional information about navigating the site. From the link under Data Collection Platform you can access the data collection platform. You will need information from your test session roster, which you will create in edirect. 4. When the Welcome to edirect page reappears, click All Applications to display a menu bar containing the various edirect functions that you have permission to use. For more information about these functions, refer to the specific section in this user guide. Page 14

Managing Your Account This topic describes how to manage your edirect account. Within the DRC portal you can change your username, email address, name, or password. mportant: If you are unable to change your username, email, or name, please contact the WA-AIM Help Desk at waaimhelpdesk@datarecognitioncorp.com or 1-800-569-2667, option 2. 1. To manage your account, sign in to edirect and click your user name in the right-hand corner of any page to display the Manage Account page. 2. Click edit next to the account information you want to change: Username, Email, Name, or Password. 3. To make any changes you must log in again to the portal. Page 15

Working with edirect Managing Your Account Changing Your Username and Email Address 1. When the Manage Account page appears, click Change username and email address to change your username and email address. 4. When the Update Username page appears, enter your new username in the New Username and Confirm New Username fields and click Update Username (or Cancel to cancel the process). Note: Your username and email address must match. To update your email address at the same time, verify that the update email to match username? checkbox is checked (the default value). Page 16

Working with edirect Managing Your Account Changing Your Name 1. When the Manage Account page appears, click Change name to change your name. 2. When the Update Name page appears, enter your new first name in the First Name field (required), your last name in the Last Name field (required), and your middle name in the Middle Name field (optional). Click Update Name (or Cancel to cancel the process). Page 17

Working with edirect Managing Your Account Changing Your Password This topic describes how to change your password within edirect. This process applies to existing edirect users only. If you are a new edirect user, you receive an email containing a temporary username and a link. Clicking the link displays a screen that allows you to choose your password. Then, you are prompted to read and accept the Security Agreement to activate your account (see page 13). 1. If you are an existing edirect user, to create a new password, click on your name in the top right corner of the page. The new password must meet the following conditions: The password must contain at least eight characters, including: - At least one numeric character - At least one lowercase character and at least one uppercase character - At least one of the following special characters:!@#$%^&* The password cannot contain your username, first name, or last name. 2. When the Manage Account page appears, click edit next to Password to change your password. 3. When the Change Password page appears, enter your current password in the Current Password field, your new password in the New Password and Confirm New Password fields, and then click Update Password. Page 18

Managing Your Account Recovering a Forgotten Username or Password If you forget your username or password, you can attempt to recover it. If successful, you will receive an email containing your username or password. Important: If you are unable to recover your username or password, please contact the WA-AIM Help Desk at 1-800-569-2667, option 2. 1. If you are an existing edirect user and you forget your username or password, click Forgot your username or password? on the Please Log In dialog box. 2. When the Log In Help page appears, click I don t know my username to recover your username or I don t know my password to recover your password. 3. Enter the correct information in the dialog box that appears and click Send. An email will be sent to you containing your username or password, based on your request. To recover your username, when the Recover Username dialog appears, enter your edirect email address in the Email Address* field and click Send. To recover your password, when the Recover Password dialog appears, enter your edirect username in the Username* field and click Send. Page 19

Working with edirect Displaying the Security Agreement You can click Security and Confidentiality Agreement at the bottom of any edirect page to display the Accept the Security and Confidentiality Agreement for edirect page (you also can print the agreement). The first time you access edirect, you must agree to the terms of the agreement to continue using edirect (see page 13). Click Security and Confidentiality Agreement to display the Security and Confidentiality Agreement for DRC Applications. Page 20

Displaying the Minimum Browser Requirements You can click Minimum Browser Requirements at the bottom of any page to display the Minimum Web Browser Requirements page listing browser requirements, with links to browser pages and additional information. This page details the edirect web browser requirements for the Windows, Mac (OS X and macos), and Linux operating systems. When you click Minimum Browser Requirements at the bottom of the page, the Minimum Web Browser Requirements page displays a list of the web browsers that are certified to use with edirect. The page contains links to web browser home pages, organized by operating system that you can use to learn about and download different web browsers. The Additional Information section contains links to descriptions of other items such as JavaScript and session-based cookies that are required for browsers to use edirect. Page 21

General Information Menu Page 22

Introduction Working General Information with the WIDA MenuAMS When you open the edirect All Applications menu bar and click General Information, two options are available: Announcements and Documents. Click Announcements to display the latest information regarding WA-AIM testing. Click Documents to select, open, and download various training items from the Documents page. You can select an administration and document type and then click Show Documents. Page 23

User Management Menu Page 24

User Management Menu n Introduction This section of the user guide (primarily for DTCs and SCs) discusses the various tasks you can perform from the User Management menu of the All Applications menu bar. Adding Permissions for a Single User Editing a Single User s Permissions Inactivating a User Activating a User Adding a User Adding a User to an Administration Updating Multiple User Profiles at Once Uploading Multiple Users Page 25

User Management Menu Adding Permissions for a Single User From the Edit User tab, you can add permissions to a user s account. 1. Open the edirect All Applications menu bar and click User Management to display the User Administration page. 2. Click on the Edit User tab, use the various drop down menus and fields to enter search criteria to help locate the user and click Find User. 3. In the Action column click the View/Edit icon ( ) to display the Edit User dialog box. 4. Click the Add button to display the Add Permissions page. Page 26

Adding Permissions for a Single User (cont.) 5. When the Add Permissions page appears, select permissions from the Available Permissions list to add to the user. Use the Add Selected arrow ( ) to add the permissions, and click the Save button. To select multiple permissions in sequence, hold down the Shift key while you select them. To select multiple permissions that are not in sequence, hold down the Ctrl key while you select them. Use the Add All arrow ( ) to add all permissions. Click the Clone from Another User icon ( ) to copy another user s set of permissions. Note: You can use the Permission set drop-down menu to select a suggested set of default permissions for different roles in the system. 6. Click Save when you are finished to save your changes or Cancel to cancel them. Page 27

Editing a Single User s Permissions From the Edit User tab, you can add or remove permissions for any user in the system. 1. To edit a user s permissions, click the Edit User tab, use the various drop-down menus and fields to enter search criteria to help locate the user, and click Find User. 2. In the Action column click the View/Edit icon ( ). The user displays in the Edit User page. 3. In the Action column click the View/Edit icon ( ). Page 28

User Management Menu Editing a Single User s Permissions (cont.) 4. When the Edit Permissions page appears, select permissions from the Available Permissions list to add to the user, or permissions from the Assigned Permissions list to remove from the user. Use the Add Selected ( ) or Remove Selected ( ) arrows to change the permissions, and click the Save button. To select multiple permissions in sequence, hold down the Shift key while you select them. To select multiple permissions that are not in sequence, hold down the Ctrl key while you select them. Use the Add All ( ) and Remove All ( ) arrows to add or remove all permissions. Click the Clone from Another User icon ( ) to copy another user s set of permissions. 5. Click Save when you are finished to save your changes or Cancel to cancel them. Page 29

User Management Menu Inactivating a User You can inactivate edirect users that are currently active. When a user is inactivated, the user is unable to access edirect (to reactivate a user, see Activating a User on the following page). Note: When a user is inactivated, the user does not receive an email. 1. To inactivate a user, click the Edit User tab, use the various drop down menus and fields to enter search criteria to help locate the user, and click Find User. 2. In the Action column, click the Inactivate icon ( ) for the user you want to make inactive. 3. When the Inactivate User dialog box appears, click Inactivate to make the user inactive or Cancel to cancel the process. When a user is inactivated, the following message appears: The user has been inactivated. Page 30

Activating a User User Management Menu You can activate an edirect user that is currently inactive so the user can access edirect again (to inactivate a user, see Inactivating a User on the previous page). When the user is activated, an email notification is sent to indicate that the account has been reset and to provide a new temporary password. Note: Users are activated automatically when they first log in to edirect. Only users that were previously inactivated need to be activated manually. 1. To activate a user, click the Edit User tab, use the various drop down menus and fields to enter search criteria to help locate the user, and click Find User. 2. In the Action column, click the Activate icon ( ) for the user you want to make active. When the user is activated, the following message appears: The user has been activated. Page 31

Adding a User When you add a user, specify the permissions the user will have. Refer to The edirect Permissions Matrix on page 7 for permissions assignments by role. 1. To add a user, from the Manage Users menu select the User Administration option and click the Add Single User tab. 2. Fill out the required fields and required options from the drop-down menus. Note: A required field or menu option has a red asterisk (*) next to it. Note: You can use the Permission-set drop-down menu to select a suggested set of default permissions for different roles in the system. 3. Select a permission from the Available Permissions list and click the Add Selected icon ( ) to assign the permission to the user ( Editing a Single User s Permissions on page 28). Note: A description of the permission selected appears beneath the list of permissions. Click Save when you are finished assigning permissions. Page 32

Assigning a User to an Administration Users must be associated with an administration in order to administer the assessment. From the Edit User tab, you can assign an existing user to other administrations within edirect. Note: When a new user is created (see Adding a User on page 32), an administration must be selected. 8 1. To assign a user to an administration, select User Administration from the All Applications menu bar, select the Edit User tab, use the various drop-down menus and fields to enter search criteria to help locate the user, and click Find User. In the Action column, click the View/Edit icon ( ). The user appears in the Edit User window. 2. Click Add. Page 33

Assigning a User to an Administration (cont.) 3. Select the administration and user role to which you want to assign the user from the Administration and User Role drop-down menus (you can also use the District and/or School menus if required). For some roles, you can also select a permission set from the Permission-set drop-down menu. Spring 2018 WA AIM Note: You can use the Permission Set drop-down menu to select a suggested set of default permissions for different roles within the system. 4. If you selected multiple permissions (or a permission set) use the Add Selected ( ) icon to assign the permissions from the Available Permissions list. Page 34

Assigning a User to an Administration (cont.) Spring 2018 WA AIM 5. The permissions are moved to the Assigned Permissions list. Click Save to save your results (or Cancel to cancel the process). Spring 2018 WA AIM 6. If you saved your changes, the Edit User window reappears with the user added to the new administration. Page 35

Updating Multiple User Profiles From the Edit User tab of the User Administration page, you can update multiple user profiles at once. You also can select multiple users and copy the selected users to a new administration, add or remove permissions for the selected users, assign the selected users to a new role, or export data for all of the users on the Profile tab to a spreadsheet. 1. To update multiple user profiles, select User Administration from the All Applications menu bar and select the Edit User tab from the User Administration page. 2. Select an administration and use the other drop down filters to find users, and click Find User. Spring 2018 WA AIM 3. The users that match the selection criteria display on the Users tab at the bottom of the page. 4. Select the Profiles tab. Check a checkbox for each user/profile that you want to update. Page 36

User Management Menu Updating Multiple User Profiles (cont.) 5. Use the various buttons at the bottom of the page to perform profile updates and other actions, as shown on the following pages. Click Copy to New Administrations to copy the selected users with the current permissions to new administrations. Note: All of the users selected must currently have the same role. When the Copy Profiles to New Administration dialog box displays, select the new administration and click Submit. Note: If you don t want the copied users to have the same permissions in the new administration, after copying the users, delete the permissions and add the appropriate permissions for the new administration. Click Assign Permissions to assign the same permissions to all selected users. Note: All of the users selected must currently have the same role. After you use the Assign Permissions dialog box that appears to assign permissions, click Save to save your choices or Cancel to cancel them. Page 37

User Management Menu Updating Multiple User Profiles (cont.) Click Remove Permissions to remove permissions from the selected users. After you use the Remove Permissions dialog box that appears to remove permissions, click Save to save your choices or Cancel to cancel them. Click Assign Role to assign all of the selected users the same new role. Note: All of the users selected must currently have the same role and you must have the necessary permissions to assign the role. When the Assign Role dialog box appears, use the Role drop-down menu to select a role to assign. Click Submit to make your change or Cancel to cancel the process. Click Export All to Excel to export all of the user data for the users displayed on the Profile tab (not just the selected users) to an Excel spreadsheet file (.csv format). Page 38

Uploading Multiple Users User Management Menu From the User Administration page, you can upload a file containing multiple user profiles to DRC. The file must meet certain requirements as described in the following process. Note: The user profile file layout requires a role for each user, but not permissions. You must add permissions for each user you upload. 1. Open the All Applications menu bar and select User Management to display the User Administration page. Select the Upload Multiple Users tab. 2. Use the Administration drop-down menu to select the correct administration. 3. The Upload Multiple Users tab contains links to both a sample PDF file that contains instructions and a sample.csv file that you can use to create the actual file. Click File Layout to display the Batch User Upload File Layout file (WA_ BatchUserUploadFileLayout.pdf). This file displays the required layout of the.csv file you will upload to DRC with rules, instructions, and examples describing how to create and format the file. Page 39

Uploading Multiple Users (cont.) 4. Click Sample File to download or display the WASampleUser.csv file. This file is only a sample of the type of file you will upload to DRC. Note: Depending on the browser you are using, a dialog box may appear for you to use to open or download the file. 5. Use the WASampleUsers.csv file to create, rename, and save a user file to upload. Note: Be sure to keep the header column rows in the file you upload. Page 40

Uploading Multiple Users (cont.) 6. After you have created a users file, click Browse to locate it, select the file, and click Open to display it in the File field of the Upload Multiple Users tab. 7. Click Upload. A message appears indicating the file has been transferred and is being checked for errors. After the file has been validated, you can review its status. If the file contains errors, you must correct them and repeat steps 5 7. Page 41

Student Management Menu Page 42

Student Management Menu n Introduction From the Student Management menu, you can search for students, as well as view test session and student demographic information. Users cannot edit student information. In general, this section is used by TAs. It contains the following procedures: Searching for Students Viewing Student Detail Information Viewing Student Demographic Information Viewing a Student s Test Session Details Viewing a Student s Testing Status Page 43

Student Management Menu Searching for Students The Manage Students option of the Student Management menu allows you to search for and view student information, including test session details (sessions for which a student is currently enrolled and test status) and student demographic information. You cannot edit student information. Important: Students will be loaded into edirect from a Pre ID file provided by OSPI. Student data cannot be edited by users within edirect. If data is incorrect, update the student information in CEDARS, which updates edirect. 1. To display the Manage Students page, open the All Applications menu bar, click Student Management, and click Manage Students. 2. To search for one or more student records, use the various drop down menus and fields to enter search criteria and click Find Students. To filter the display based on whether students have been assigned to a test session, use the Session Assignment drop-down menu. You can select one of the following values: Value Online (None) Blank Description Displays the students that have been assigned to a test session (the default value). Displays the students that have not been assigned to a test session. Leaving the field blank displays all students, both assigned and unassigned. Page 44

Student Management Menu Student Management (cont.) 3. After you click Find Students, the students that match your search criteria display at the bottom of the page. 4. Click the View/Edit icon ( ) in the Action column for the student whose test session information you want to display. Page 45

Student Management Menu Viewing Student Detail Information Use the Manage Students page to view student detail information, such as date of birth, grade and gender. 1. To view a student s detail information, click Manage Students from the Student Management menu and enter your search criteria. 2. Click the Find Students button. 3. Click the View/Edit icon ( ) in the Action column for the student whose information you want to display. The Edit Student page appears. 4. Click the Student Detail tab to display the selected student s information. Note: You cannot edit student data. If any student data is incorrect, please contact OSPI at wa.aim@k12.wa.us to request an update to the data. Page 46

Viewing Student Demographic Information Student Management Menu Use the Manage Students page to view student demographic information. You can use the Demographic drop down to filter students by specialty code (see below). Important: Students will be loaded into edirect from a Pre ID file provided by OSPI. Student data cannot be edited by users within edirect. If data is incorrect, update the student information in CEDARS, which updates edirect. 1. To view a student s demographic information, click Manage Students from the Student Management menu and enter your search criteria. Note: Use the Demographic drop down menu to filter students by a particular specialty code. 2. Click the Find Students button. 3. Click the View/Edit icon ( ) in the Action column for the student whose information you want to view. The Edit Student page appears. 4. Click the Demographics tab to display the selected student s information. Note: You cannot edit student demographic data. Page 47

Student Management Menu Viewing a Student s Test Session Details 1. To view a student s test session status, click Manage Students from the Student Management menu and enter your search criteria. 2. Click the Find Students button. 3. Click the View/Edit icon ( ) in the Action column for the student whose test session information you want to view. The Edit Student page appears. 4. Click the Test Sessions tab to display student test session details. The possible Status values are as follows: Status Description Not Started Assessment/score data has not been entered for the final assessment. In Progress Completed Assessment/score data has been entered, but final assessment data has not been completed. Assessment/score data has been completed for the final assessments. Page 48

Viewing a Student s Testing Status Student Management Menu From the Student Status page, you can view the online testing status of one or more students for a specific district and school. This page displays the following information: The student s name and grade The content area of the test The student s status regarding the test session: Status Description Not Started The student has not started the test. In Progress The student has started the test, but is not finished taking the test. Completed The student has finished the test. The start time, end time, and length of the test session are also displayed. 1. Click Student Status from the Student Management menu and enter your search criteria. 2. Click the Find Students button. The Status column displays the online testing status. Page 49

Test Management Menu Page 50

Test Management Menu n Introduction From the Test Management menu, you can create, edit and view test sessions, as well as view test session status information. In general, the procedures in this section, listed below, are used by TAs to manage test sessions. DTCs and SCs can use the information in this section to display test session status. Displaying test session status Creating a test session Editing a Test Session: Adding a Student or Changing the Teacher Viewing and Exporting Test Session Details Printing Rosters Page 51

Test Management Menu Displaying Test Session Status Use the Test Sessions page to view the test session status of a session: Not Started, In Progress, or Completed. Status Not Started* In Progress Completed** Description The test session has not started. The test session is in progress. The test session is finished. The start time, end time, and length of the test session are also displayed. *A status of Not Started means that no student in the session has started the test. **A status of Completed means that all of the students in the session have completed the test. 1. To display the Test Sessions page, from the All Applications menu bar, select Test Management and click Manage Test Sessions. 2. Enter search criteria for the test sessions for which you want to display the status. Click the Show Sessions button. 3. The test sessions that meet your search criteria display on the Sessions tab at the bottom of the page. Use the information in Session Name and Status columns to determine the status of a particular session. Page 52

Creating a Test Session Test Management Menu To create test sessions, create test sessions for each assessment and then add students to the sessions. 1. To create a test session, display the Test Sessions page: from the All Applications menu bar, select Test Management and click Manage Test Sessions. 2. At the bottom of the Test Sessions page, click Add Session. The Add Test Session page appears. Note: If the Teacher drop-down menu is empty or the teacher is not in the list, you must add the teacher to edirect using the Teacher Management menu. 3. On the Add Test Session page, enter the required information (indicated by an asterisk [*] next to the field). Important: When you enter the required information, you must create a unique test session name in the Session Name field. Use the following naming convention to create the test session name: Subject Grade Teacher DO NOT use any punctuation, such as commas (,), periods (.), or hyphens (-), in the name. Examples ELA Gr 11 Johnson ELA Grade 11 M Johnson Page 53

Test Management Menu Creating a Test Session (cont.) 4. Enter any other student search criteria and click the Find Students button. 5. Select a student from the Available Students list. To select multiple students in sequence, press the Shift key while you select them. To select multiple students that are not in sequence, press the Ctrl key while you select them. JOHNSON 7. Click Save or Save & Add Another. 6. Use the Add Selected ( ), Remove Selected ( ), Add All ( ), and Remove All ( ) icons with the Available Students and Students in Session lists to select one or more students to remove from or add to the test session. Page 54

Test Management Menu Editing a Test Session: Adding or Removing a Student or Changing the Teacher Use the Edit Test Session page to add students to or remove students from a test session, or to change the teacher for the session. Note: To change the teacher for a test session, the teacher must first be added to edirect using Teacher Management. When adding students, you must add the student to the other test sessions for any other content areas for which they will test. You can add a student to a test session as long as the student has been entered into edirect (the students display under Available Students on the Edit Test Session page). Note: To add a student to edirect, contact your DTC or SC. 1. On the Test Sessions page, enter your search criteria and click Show Sessions. 2. To add one or more new students to an existing test session, click the View/Edit button to display the Edit Test Session page. You can select a teacher from the Teacher drop-down menu and click Save to assign the teacher to the test session. If the Teacher drop-down menu is empty or the teacher is not in the list, you must add the teacher to edirect (using the Teacher Management menu). 3. Click the Find Students button. The student s name appears under Available Status. 4. Click on the student s name to highlight it and click the Add Selected ( ) icon to move the student to the Students in Session column. 5. Click Save. Page 55

Test Management Menu Viewing and Exporting a Test Session Status Summary The test session status summary provides the following information: the assessments in the test session, the student summary (number of students by testing status), and the student summary by test session. 1. To display test session status summary information, click Manage Test Sessions from the Test Management menu and select your search criteria. 2. Click the Show Sessions button. 3. Click the Status Summary tab. Page 56

Test Management Menu Viewing and Exporting a Test Session Status Summary (cont.) You can export the details of a test session status summary to an Excel file (.xls), then save, view, edit, or print the information. 1. On the Test Sessions page, enter search criteria then click Show Sessions. 2. Click the Export Details icon ( ) in the Action column for the test session status summary that you want to export. The test session details are exported to an Excel file (.xls) that downloads to your computer. Depending on your browser, the downloaded file may display in the lower left corner of your browser page. 3. To export one or more test session statuses to a an Excel file, check the Select checkbox next to each test session status you want to export and click the Export to Excel button. Page 57

Test Management Menu n Printing Rosters You must have access to the test session rosters to display each student s final assessments in the Data Collection Platform. You can print a roster for each test session. The roster contains a record for each student in the test session. You click the Print All Tickets icon ( ) to produce the PDF versions of the roster. Additional roster instructions are provided when you click the icon. To access a student s final assessment in the Data Collection Platform you must have access to print Test Session Rosters for the required student-level login. Each student on the roster contains a unique user name and password that is used to access each student s final assessments on the Data Collection Platform. If a student is an Engagement Rubric Student, a Y appears in the Engagement Rubric column. Page 58

Test Management Menu Printing Rosters (cont.) 1. To print rosters for the students in a test session, click Manage Test Sessions from the Test Management menu and select your search criteria from the Test Sessions page. 2. Click the Show Sessions button. 3. To print the roster for a test, session, click the Print All Tickets icon ( ) in the Action column for the test session. A Portable Document Format (.pdf) version of the Student Test Session Roster appears. You can view, save, or print the document. Page 59

Teacher Management Menu Page 60

Teacher Management Menu n Introduction DTCs and SCs need to add all of the teachers who will be administering the WA-AIM to at least one student. Only the teachers in the Teacher Management roster are available for assignment to a test session. This section (primarily for DTCs and SCs) includes the following procedures: Searching for teachers Adding a teacher to edirect Uploading multiple teachers to edirect Page 61

Teacher Management Menu Searching for Teachers Using the Manage Teacher page, DTCs and SCs can search for teachers and add teachers to test sessions. 1. To search for teachers and add them to a test session, open the All Applications menu bar and select Teacher Management to display the Manage Teachers page. 2. Enter or select your search criteria and click the Find Teachers button. 3. What you do next depends on whether the teacher you are searching for exists in the edirect system. If the teacher exists, the teacher is eligible to be added to a test session. Navigate to the Test Management option and add a test session (see Editing a Test Session: Adding or Removing a Student or Changing the Teacher on page 55). The teacher must be added to each district and school for which they will be associated to test sessions. If the teacher does not exist, click Add Teacher at the bottom of the page to add them (see Adding a Teacher on page 63). Page 62

Adding a Teacher Teacher Management Menu You can add teacher records to edirect one at a time, or upload multiple teacher records at once (see Uploading Multiple Teachers on page 65). School Coordinators (SCs) can add Test Administrators (TAs) to edirect by uploading a file using the multiple teacher upload process (see Uploading Multiple Teachers on page 65). Important: The person who adds Teacher users to edirect should also create the teachers using Teacher Management to ensure that the same contact data (first name, last name, email address) is used. In addition, in edirect, all teachers must be added to User Management with the role and permissions of TA, and be added to Teacher Management so they are available to add to test sessions. 1. To add a teacher, open the All Applications menu bar and select Teacher Management to display the Manage Teachers page. 2. You must select a district and school to add a teacher. If needed, enter filtering selections from the drop down menus and fields (required fields are indicated by a red asterisk [*]) and click Add Teacher. Page 63

Teacher Management Menu Adding a Teacher (cont.) 3. When the Add Teacher dialog box appears, enter the last name, first name, and email address for the teacher. Click Save to save the record and return to the Manage Teachers page, Save & Add Another to save the record and re-display the Add Teacher dialog box to add another teacher, or Cancel to cancel the process. If you added a teacher, when the Manage Teacher page re-appears a message is displayed indicating that a teacher has been added. Page 64

Uploading Multiple Teachers Teacher Management Menu SCs can add TAs to edirect by uploading a file using the Upload Multiple Teachers process described in this topic. 2. Use the various drop down menu filtering options to select the correct administration, district, and school. 1. To upload multiple teacher records, open the All Applications menu bar, select Teacher Management to display the Manage Teachers page, and select the Upload Multiple Teachers tab. 3. The Upload Multiple Teachers tab contains links to both a sample PDF file that contains instructions and a sample.csv file that you can use to create the actual file. Click File Layout to display the Washington Upload Multiple Teachers File Layout file (WATeacherFileLayout.pdf). This file displays the required layout of the.csv file you will upload to DRC with rules, instructions, and examples describing how to create and format the file. Page 65

Teacher Management Menu Uploading Multiple Teachers (cont.) 4. Click Sample File to download or display the WASampleTeacherFile.csv file. This file is only a sample of the type of file you will upload to DRC. Note: Depending on the browser you are using, a dialog box may appear for you to use to open or download the file. 5. Use the WASampleTeacherFile.txt file to create, rename, and save a teacher file to upload. Note: Be sure to keep the header column rows in the file you upload. Page 66

Teacher Management Menu Uploading Multiple Teachers (cont.) 6. After you have created a teachers file, click Browse to locate it, select the file, and click Open to display it in the File field of the Upload Multiple Teachers tab. 7. Click Upload. A message appears indicating the file has been transferred and is being checked for errors. After the file has been validated, you can review its status. If the file contains errors, you must correct them and repeat steps 5 7. Page 67

Report Delivery Menu Page 68

Report Delivery Menu n Introduction From the Report Delivery menu, edirect users can access status reports, and view, download, and print online testing results. The View Reports option allows user to view, download, or print district-level and school-level reports. The Batch Printing option allows a user to select, view, and print assessed student data. Important: Users should only select and print assessments for the students for whom they are responsible. Page 69

Report Delivery Menu Viewing Score Reports edirect users can view, download, or print score reports at the district and school level. 1. Open the All Applications menu bar, click Report Delivery, and click View Reports from the Report Delivery menu to display the View Reports page. 2. Specify an administration, district, school, and report from the drop-down menus. 3. Click Show Reports to view, save, or print results for the students selected, or Download Reports to download reports in Portable Document Format (.pdf) or Comma Separated Value (.csv) format. Page 70

Batch Printing The Batch Printing feature in edirect allows users to select, view, and print assessed student data. Report Delivery Menu Important: Users should only select and print assessments for the students for whom they are responsible. 1. Open the All Applications menu bar, click Report Delivery, and click Batch Printing from the Report Delivery menu to display the Batch Printing page. 2. Specify an administration, district, school, and report from the drop-down menus. 3. Click Find Students to view, save, or print results for the students selected. The search results appear in the Students grid. Page 71

Report Delivery Menu Batch Printing (cont.) 4. To sort the grid, click a column header. If the header contains a triangle icon ( ) you can click on it to change the sort order. 5. To open an individual student s data, from the Students Grid click the Open PDF icon ( ) in the Action column. To open assessment data for multiple students, check the checkbox next to each student s name in the Select column and then click the Open PDF icon ( ) in the Action column. 6. If no student data is available when you click Open PDF, a message similar to the following message appears. 7. Click Open Selected to open the PDF to view or print. Click Save Selected to save the PDF to a location that you specify (a dialog box appears). Page 72

Appendix: DRC Data Collection Platform User Guide Page 73

DRC Data Collection Platform The DRC Data Collection Platform is the system Test Administrators (TAs) use to document WA-AIM student assessments. The URL to the Data Collection Platform is available on the WA-AIM edirect landing page. New for the Fall 2017 and Spring 2018 Administrations There are changes and enhancements to the Data Collection Platform that are new for the Fall 2017 and Spring 2018 High School Retake administrations: The Baseline Assessment shall no longer be entered in the Data Collection Platform; only final assessment data shall be collected. The date of activity shall no longer be entered by users in Data Collection Platform. Users can edit and delete assessment data within the Data Collection Platform. Users can delete engagement rubrics and evidence files uploaded in the Data Collection Platform. Users can print all data entered for a content standard within the Data Collection Platform. Users will be alerted if their student s engagement rubric status or assessment grade was changed in edirect since the assessment was last accessed. Users will be notified and prevented from exceeding character limitations. Users will be notified and prevented from exceeding maximum evidence file and engagement rubric file upload sizes. For the Spring 2018 administration only, users will complete one Learner Characteristic Inventory (LCI) Survey for each student before beginning the assessment. Accessing the Data Collection Platform 1. Access the Data Collection Platform from the DRC edirect landing page: https://wa.drcedirect.com. Use your edirect log-in credentials from DRC to access the WA-AIM edirect login page. If you are a District Test Coordinator (DTC) who did not receive edirect credentials, or if you are a new DTC, please contact OSPI at wa.aim@k12.wa.us. School Coordinators (SC) should contact their DTC, and Test Administrators (TA) should contact their SC if they are new or did not receive edirect credentials. When added as a new edirect user, the user automatically receives an email from the WA-AIM HelpDesk (noreply@datarecognitioncorp.com) with login information. 1

2. Once you have logged into edirect, the URL to the Data Collection Platform is at the bottom of the page: 3. Once you create test sessions and add students in edirect, you will use your student test roster from edirect to locate the student log-in credentials needed to access students on the Data Collection Platform. 2

4. To access the test session roster in edirect, go to the Test Management menu and select Manage Test Sessions. Select the Administration, a District or District and School, then click the Show Sessions Button. 5. Click on the Print All Tickets button to display the Roster Instructions and Test Session Roster. You can also click on the Export Student Details button for an Excel version of the test session data. 3

Sample Student Roster Information and Student Test Roster are provided below: 4

Landing Page and Student Login The new Data Collection Platform landing page allows access to different administrations from a single page. Beginning with the Spring 2018 administration, you will select from multiple administrations under the Administration pull-down menu. You will use information from the Student Test Roster in edirect to access and confirm student information. 1. Use the Student Test Roster from edirect to locate the student login credentials (Username and Password). The Student Test Roster also includes a column to the far right indicating if this is an Engagement Rubric student. 2. Type the student s username and password and click Login. 5

If you don t enter both the username or password before clicking Login you will be prompted to do so. Once you have used the above landing page to access a specific administration, if you log out you will be taken to the login page for that administration. Below is the Fall 2017 login page. Click the Login to a different administration button to return to the main landing page. 6

Confirm Student On the Confirm Student page, student information to be confirmed is displayed at the top of the page. This information includes: Engagement Rubric (yes or no) Student Grade (as entered into CEDARS) Assessment (grade and content area being assessed) Test Session Student ID School District New Non-English Proficient (NNEP) (yes or no) NOTE: Student data is loaded into edirect and the Data Collection Platform from a Pre-ID file provided by OSPI. This student data cannot be edited by users within edirect or the Data Collection Platform. If data is incorrect, please update your student information in CEDARS before you begin the online assessment. Updating the information in CEDARS will update the information in the platform. 1. Review the student information to ensure it is correct for the student you are assessing. If yes, continue to the Learner Characteristic Inventory Survey (see below). If the student information does not match the student you are assessing, return to the Student Login page by clicking the Return to Login button to enter the credentials for the correct student. 2. Click on the Print button if you wish to print the Confirm Student page. Learner Characteristic Inventory (LCI) Survey At the bottom of the Confirm Student page, is the Continue to LCI Survey button that will take you to the LCI survey. The Learner Characteristic Inventory is a mandatory survey for alternate assessment based on alternate achievement standards. The survey will be completed once for each student, including engagement and non-engagement rubric students. You cannot begin entering assessment data until the LCI survey is complete for a student. If you have any questions about the LCI survey, please contact Toni Wheeler at toni.wheeler@k12.wa.us or 360-725-4970. 1. Click the Continue to LCI Survey button to complete the survey. 7

Once you complete the LCI survey, you will be returned to the Confirm Student page. Click the Continue to Final Assessment button to enter assessment data for this student. 8

Select a Standard The Select a Standard page displays all standards available for assessment and the status of each assessment for that student. On this page, you can select a standard for assessment, view or reset an assessment, and designate a standard as not tested. STOP! If you are assessing an engagement rubric student, go to the Engagement Rubric information on Page 13. You will not select standards for assessment for an engagement rubric student. The Select a Standard page displays the standards available for final assessments. Baseline assessment data is no longer collected in the Data Collection Platform. Note: Use the buttons provided on each page to navigate around the site and NOT your browser s Back and Forward buttons. 1. Select a standard by clicking Begin. You will automatically be directed to the Select Access Point Level page where you will select the access point level for the standard selected. 2. Once you complete an assessment you will be returned to the Select a Standard page. For any completed assessment, the status button is green and reads Completed. For any in-process assessment, the status button is yellow and reads Resume. Click this button to resume the assessment. 3. Click the View/Reset button to: a) view or print the assessment; b) unsubmit a complete assessment to allow editing; or c) delete the data for an assessment to re-enter or allow marking it as not tested. 9

View, Edit, or Delete an assessment: After you click the View/Reset on the Select a Standard page, you will see a summary of the data entered for this assessment. Click on Print this page to print the assessment data for this standard. For standards that have been submitted as Complete, you have the option to unsubmit the standard and either edit or delete the assessment. For standards that have not yet been submitted as Complete, you can delete the assessment and start the assessment again. Note: Once an assessment is deleted, it cannot be recovered. You can print the summary page before deleting an assessment for your records. 10

Delete data for an assessment that is not complete On the Select a Standard page, for a standard that is not completed, click the View/Reset button. Since the assessment has not yet been submitted as complete, you can click the Delete button to delete the data for this assessment. You will be prompted to make sure you want to delete the data for this assessment by clicking Yes. Once you delete the data it cannot be recovered. If needed, you can print the page for your records prior to deleting. You will be brought back to the Select a Standard page and the standard for the assessment data that was just deleted will be set to Begin. 11

Edit or Delete data for an assessment that is complete On the Select a Standard page, for a standard that is completed, click the View/Reset button. Since the assessment has been submitted as complete, you can click the Unsubmit and edit button to unlock the data for this assessment for editing or click the Unsubmit and delete button to delete the data for this assessment. You will be prompted to make sure you want to Unsubmit and edit or Unsubmit and delete the data for this assessment. Once you delete the data it cannot be recovered. If needed, you can print the page for your records prior to deleting. 4. For each standard, there is a Student not tested button. Click the box to set a standard for a student as not tested. The status button for the final assessment will turn to Not Available. No further action is required for this standard. For a standard that is in Begin (assessment not started) status, you can click the Student not tested button back and forth to change the status. For standards that are in Resume (assessment in progress) or Completed (assessment complete) status, you cannot click the Student not tested button. To change the status to student not tested for an assessment in progress or that has been completed, you must first click the View/Reset button and delete the assessment. This will reset the standard to Begin status, allowing you to select the Student not tested button. Standards designated as not tested will appear on the student report as Not Tested (NT). 12

5. At the bottom of the Select a Standard screen you have the option to click on Back to Confirm Student or Return to Login buttons. 6. Return to the Select a Standard page each time you want to select a standard to assess, view, edit or delete. Engagement Rubric Students If your student has a Yes next to Engagement Rubric in the student information at the top of the Confirm Student page, you will be taken directly to the Upload Engagement Rubric page. (The Select a Standard page is not displayed for engagement rubric students.) 1. Review the student information at the top of the Upload Engagement Rubric page to ensure it matches the student information on the rubric file you will upload. 2. Click the Choose File button and locate the engagement rubric file to be uploaded. Again, ensure the name on the rubric file to be uploaded is correct. 3. Select the rubric for this student and click Open. MS Word or PDF formats are accepted. 4. The title of the document will appear next to the Choose File button. If this file name is correct, click Upload. 13

5. When successfully uploaded the title of the file will appear in blue. NOTE: there is a 2MB file size restriction for the Engagement Rubric upload. If a file of over 2MB is selected and then Upload is clicked, the message below is displayed: 6. Click delete uploaded file to delete the uploaded file. You will be asked to confirm that you want to delete the uploaded file. 7. Click the Submit button to complete this assessment. 8. You will be asked to confirm you want submit the engagement rubric for this student. 14

9. Once you hit Submit and Logout, a confirmation page appears. You have the option to click on Back to Confirm Student, Return to Login or Unsubmit buttons. Clicking on the Unsubmit button will return you to the Submit page. NOTE: Once the engagement rubric is submitted, you will be taken back to the login page. No further action is required. Select Access Point Level The Select Access Point Level page displays the three Access Point Levels available for assessing a final assessment. 1. Select the access point level for the standard selected. The access point levels are: M = More Complex I = Intermediate Complexity L = Less Complex 2. At the bottom of the screen you have the option to click on the Back to Select Standard, Save and Return Later, Continue or Print button. If you click on Save and Return Later, you will be taken back to the student login page. 15

Performance Tasks On the Performance Tasks page, you will enter information about the student assessment including the item type, manipulatives and/or materials used, and teacher directions. These are required fields. 1. The text in the Requirements and Restrictions sections will automatically populate for the access point complexity selected on the prior page. 2. Item type: Select whether the item type is performance, selected response, or constructed response. 3. List manipulatives/materials: Describe any adaptations, manipulatives, or materials used in the space provided. (There is a 3,000-character limitation for this field.) 4. Teacher Directions: Describe the directions given to the student in the space provided. (There is a 3,000-character limitation for this field.) 5. At the bottom of the screen you have the option to click on Return to Access Point, Save and Return Later, Continue or Print buttons. If you click on Save and Return Later, you will be taken back to the student log-in page. 16

Enter Performance Scores On the Enter Performance Scores page you will enter a score (correct or incorrect) and rationale for each of the five items. These are required fields. 1. Select a score and enter a comment for each item in the Student Performance field. Comments and scores are required for all five items. Correct indicates a correct answer and a Incorrect indicates an incorrect answer. 2. Click the Recalculate button to update the percentage and number correct out of five. 3. At the bottom of the screen you have the option to click on Back to Performance Task, Save and Return Later, Continue or Print buttons. If you click on Save and Return Later, you will be taken back to the student log-in page. 17

Attach Evidence On the Attach Evidence and Observe Attestation page, you may upload evidence for the student assessment (this is optional). 18

1. Uploading a file: You may upload examples of student performance as desired for this content area and standard. This is optional. 2. Select Choose File. 3. Select the file on your computer that you wish to upload. MS Word or PDF formats are accepted. 4. The file name will then appear to the right of the Choose File button. 5. Select Upload. 6. The updated file will appear at the bottom below All Uploaded Files. 7. Click on delete upload file to delete the file. Note: there is a 2MB file size restriction for the evidence file upload. If a file of over 2MB is selected and then Upload is clicked, the message below is displayed: 19

Observer Attestation The final step in the assessment is the Observer Attestation. The observer must enter their full name and select their role. 1. Observer Attestation fields: Filling out the attestation fields for each assessment is required prior to the close of each final assessment. A teacher, an administrator, a service provider, or a paraprofessional must attest that he or she observed the student s independent performance on the task, without coaching or prompting from the test administrator, as described in the Enter Performance Scores section. 2. For each observer attestation, enter your full first and last name in the (first name) and (last name) boxes. You will enter this information for each final assessment you observe. 3. From the drop down menu, select your role (teacher, administrator, service provider, or paraprofessional) 4. At the bottom of the screen you have the option to click on Back to Scores, Save and Return Later, Submit or Print buttons. If you click on Save and Return, you will be taken back to the student log-in page. If you click Submit without completing all three fields, the following screen will appear. 20

5. Once you have entered data in all the required fields and click Submit the following screen will appear. To submit the assessment, you have the option to Submit and go to the Select Standard or Submit and Logout. Editing and Deleting Assessments New for Fall 2017 and Spring 2018, you can edit and delete assessments within the Data Collection Platform. See Page 10 in the Select a Standard section above for information on how to view, edit, and delete assessments. Demographic Change Detected After logging in, if the system detects a change to either of the key fields Engagement Rubric or Assessment, you will receive a message asking if you want to proceed with the change, which will delete the existing data and allow you to enter new assessment data to match the change in demographic data. Deleted data is not recoverable. If the system detects a change to Engagement Rubric status for a student, you will see the message below for this student. 1. Review the alert message and the previous demographic information for this student. 2. If you click the Reset Data and Continue button, you will be asked to confirm you want to reset the assessment data for this student. Once an assessment is deleted, it cannot be recovered. If you click Yes, you will be taken back to the Confirm Student page to verify the student s information. 21