Océ Professional Printroom Program Improve your print room performance The approach for professionals, by professionals
The Océ Professional Printroom Program can help you Build client trust Maximize productivity Enhance service portfolio Reduce costs Build client trust Enhance service portfolio Maximize productivity Reduce costs
Improve your print room performance The approach for professionals, by professionals Is your print room seen as a value-adding operation or an extra cost center? Are volumes and services growing? Are you meeting the demands of your customers? How satisfied are they with your services? Having an efficient and effective in-house print room enhances a company s ability to handle business critical information quickly. But many print rooms are challenged by web-based job submissions and a convergence of applications; demands for faster turnaround times; and a desire to offer new services beyond printing that create more value for the company. The Océ Professional Printroom Program enhances the abilities of print room operations by providing modular workflow solutions that build client trust, enhance your document service portfolio, maximize productivity, and reduce costs.
Build client trust To be successful and bring added value to the company, a corporate print room must be able to provide the easy access, quick feedback, and responsive service that their clients expect. Otherwise, clients will just do it themselves printing documents on desktop printers, and adversely affecting corporate style, document quality and cost-effectiveness. Provide better, broader service To become the smart added-value center your organization demands, your print room must understand your clients unique document needs, and go beyond basic printing. Océ s Printroom Business Scan and Printroom Assessment tools help you explore your expansion options to become your company s trusted center of document expertise. The Océ Professional Printroom Program helps address the challenges faced by print rooms by providing: Convenient client job submission. Delivery and status feedback tools. An online document services catalog that facilitates ordering. Preserve your corporate style with consistent quality. PDF-based workflows for easy access. Fast on-demand (re)printing. Enhanced control over all operations. Exceed professional print quality standards with full color, Océ CustomTone highlight or spot color toner, and even MICR printing. Provide the ability to print on a multitude of special media and with versatile inline/online finishing. Create personalized communications by merging documents and transaction data. Digitize analog documents and convert them to PDF, MS Office or archive.
Improve your print room performance Maximize productivity Many print rooms are being asked to do more with less: more complex, short-run projects, and the constant battles of downtime and peak loads. As a result, print rooms must constantly evaluate their processes and look for ways to reduce preparation efforts while increasing throughput. By using the Océ Professional Printroom Program, you can rest assured that your print room will never be the weak link in your organization. Internal and external clients can submit documents electronically to the print room, thereby eliminating costly upfront steps. Automatic document enhancement and clean-up reduce make-ready time and improve quality. Color consistency is guaranteed within a job, over time, and across locations. Finishing runs at printer-rated speed. Océ hardware, software, and services work together seamlessly to get critical information out in time. Reduce costs Print rooms are often operated on a cost-recovery basis, yet they provide many opportunities to reduce costs in an organization. An efficient print room can lower outsourced print volume and save considerable costs. By combining with an EDP department, you can rightsize your printer fleet and eliminate redundancies. And by centralizing all printing, you can relieve your IT helpdesk of the workload of supporting desktop printers. Understanding the opportunities is just the beginning. Océ Printroom Assessment uses real-time print and copy data to help you understand your operation and find ways to economize. Advanced cost calculation tools, accounting, and intelligent job routing help you optimize your print room s role and value. A unified driver that connects to any brand printing equipment eases IT efforts. Multi-platform datastream handling and JDF-compliancy protects and shares investments in current (third-party) devices. More efficient use of your printer assets, eliminating over investing.
Enterprise-wide document management Enterprise Printroom Asset unification Convergence Printroom Portfolio extension Service Printroom Digitization Digital Printroom Zero setting CRD Document and cost reduction strategy Assessment Value level Improve print room performance step by step The Océ Professional Printroom Program is based on a realistic phased approach; every step includes tangible and measurable business-based objectives. Assessment We offer two options to get you off to a flying start. Océ Printroom Business Scan, executed by a certified Océ Account Manager, provides instant insight into your current operations and growth opportunities. For a more in-depth analysis of your print room, Océ consultants will perform an Océ Printroom Assessment a 360-degree analysis of your print room to help you identify your challenges and determine the best way to face them. They can also help you uncover new business opportunities with realistic targets that are in line with your print room capabilities. Digital Printroom With a Digital Printroom, clients have access to specific functionalities through advanced Océ printer drivers. Print room operators edit, queue and prioritize incoming jobs for workload control. Additional support is provided through remote access to control your printing devices, keeping your uptime at a maximum. In addition to printing, copying and scanning, the Digital Printroom provides basic finishing options such as stapling and collating. This will allow you to easily produce complex jobs requiring tabs, covers, inserts, chapterization, etc., or even mix color and black & white documents in a single job. And transitioning to digital is easy when you use Océ s range of multifunctional, multitasking systems. Service Printroom The Service Printroom combines Digital Printroom functionality with advanced job submission, convenient re-ordering, feedback, and server-based job and queue management. With Service Printoom, you ll be able to control Océ and non-océ devices, balance workloads, and have easy access to comprehensive print room accounting functions. And Service Printoom provides clients with a digital counter at their desktops that shows all available print room services, and allows you to offer your clients enhanced service options, such as: Automatic document design, make-ready and clean-up; Scan to archive, CD or email; Editable digital files from analog documents; Inline/online finishing for booklet-making, punching, binding, envelope insertion, etc.
Improve your print room performance Your benefits Value level (Financial) Clients Print room staff IT management Management Digital Printroom Better resource utilization Focus on core tasks Access to advanced print facilities Resolution for complex jobs Offset-like image quality Unmatched productivity Analog-to-digital and vice versa Less support and maintenance Remote fleet monitoring and management Service Printroom Utilize most economic print facilities Cross-brand cost allocation Direct two-way printroom communication Extended document services Multi-device control and queue management Multi-brand support Automated document enhancement Dedicated printroom driver Central installation and maintenance Open architecture Convergence Printroom Data integrity and security Efficient use of manpower Document personalization Automated business document generation Increased strategic printroom relevance Off-hours equipment utilization Data integrity and security with host-independency SAP -certified solutions Enterprise Printroom Capitalize on business processes synergies Maximize asset utilization Fast and flexible distribution and printing Convenience and functionality through single printer driver Central multi-site management Flexible job load balancing, scheduling and routing Single point of control Universal enterprise-wide printer driver Convergence Printroom Convergence Printroom combines the functionality of the Digital Printroom and Service Printroom with the addition of your organization s business and transaction documents. Using Convergence Printroom, datastreams from a variety of sources EDP, ERP and CRM can be handled instantaneously, giving you the ability to combine variable data with electronic form printing. Convergence Printroom facilitates document customization and personalization, and reduces your reliance on pre-printed form stocks. You can also choose to add MICR, Océ CustomTone highlight or spot color toner, and full variable data color printing abilities that help transaction and commercial documents stand out, differentiate you from your competitors and compel your customers to respond. Océ systems provide the document security and integrity that are especially crucial to transaction documents. You can track documents, monitor devices, and ensure output integrity, helping you maintain tight control over every job, including the reprinting of lost or damaged documents. And innovative Océ software seamlessly integrates with ERP software such as SAP, enabling full-function input and output management. Enterprise Printroom Océ optimizes the use of all of your Enterprise Printrooms by enabling you to easily connect and control multiple print rooms, no matter where they are. Local, national and international print rooms are connected by a universal printer driver that facilitates intelligent routing, authorized print room access, and enterprise-wide accounting for all networked printing systems. And Enterprise Printroom provides job scheduling and distribution across locations so that documents can be initiated in one location and printed halfway around the world. References Many of Océ s successful clients are taking advantage of the Océ Professional Printroom Program, operating more efficiently and effectively, reducing costs, and providing value-added service to their companies and clients: Digital Printroom: Hotelplan (Switzerland), Napier University (United Kingdom). Service Printroom: Liverpool City Council (United Kingdom), Ballast Nedam (The Netherlands). Convergence Printroom: Miele (Germany), Shepway District Council (United Kingdom). Enterprise Printroom: Ford Motor Company (United Kingdom), Boeing (USA).
Printing for Professionals Océ is a leading supplier of digital document management and delivery technology. The company s solutions are based on Océ s advanced software applications that deliver documents and data over internal networks and the Internet to printing devices and archives locally and around the world. Supporting the workflow solutions are Océ digital printers and scanners, considered the most reliable and productive in the world. Océ also offers a wide range of consulting and outsourcing solutions. Océ North America, Inc. Océ Imagistics, Inc. 100 Oakview Drive Trumbull, CT 06611 1-800-523-5444 www.oceusa.com email: oceimagistics@oce.com Océ-Canada Inc. 4711 Yonge Street, Suite 1100 Toronto, Ontario, M2N 6K8 Canada 1-800-668-1945 Fax 1-416-224-5778 email: info@oce.ca Océ Mexico S.A. de C.V. Ave. Pol. Paseo de la Reforma No. 1236 Piso 4 Col. Sante Fe Delegación Cuajimalpa México, D.F. 05348 México 52-55-5089-8700 2006 Océ. Illustrations and specifications do not necessarily apply to products and services offered in each local market. Technical specifications are subject to change without prior notice. Océ and Océ CustomTone are registered trademarks of Océ-Technologies B.V. ES-OI-1012 BR 50214 ES-2/06 SLS/AV