Tender No. Tender Date Bid Closing On Bid Opening On : DID7479L10/NP : 23.03.2010 : 29.04.2010 at 13:00 hrs.(ist) : 29.04.2010 at 13:00 hrs.(ist) Tender issued to following parties only: Slno V_Code Vendor Name City/Country 1 201672 WIPRO INFOTECH. GUWAHATI 2 201828 HEWLETT-PACKARD INDIA LTD KOLKATA 3 202738 HCL INFOSYSTEMS LIMITED, GUWAHATI 4 203849 IBM INDIA LIMITED BANGALORE 5 203850 ACER INDIA (PVT) LTD GUWAHATI. 6 205013 DELL INDIA PRIVATE LIMITED BANGALORE (SOUTH)
Page : 1 / 7 OIL INDIA LIMITED (A Govt. of India Enterprise) P.O. Duliajan-786602, Assam E-mail:material@oilindia.in, Fax No.91-374-2800533 Tender No. & Date : DID7479L10/NP 23.03.2010 Bid Security Amount : INR 0.00 OR USD 0.00 (or equivalent Amount in any currency) Bidding Type : Single Bid (Composite Bid) Bid Closing On Bid Opening On : 29.04.2010 at 13:00 hrs. (IST) : 29.04.2010 at 13:00 hrs. (IST) Performance Guarantee : Not Applicable OIL INDIA LIMITED invites Limited tenders for items detailed below: Item No./ Mat. Code 10 Material Description Quantity UOM Specification for Personal Computer Make: IBM / HP / DELL / HCL / Wipro / Acer 157 NO 1. Base System: Intel Core2 Quad Processor Q9400 (6M Cache, 2.66 GHz, 1333 MHz FSB)(Minimum) 2. RAM: 4 ( 2 X 2GB) DDR3 PC3-8500 (1066-MHz) Non ECC Memory (Minimum) 3. Hard drive: 500GB (Minimum) SATA 3.0Gb/s(Minimum) 4. Chipset: Intel G43 Express Chipset with ICH10 I/O Controller 5. Optical drive: 16X DVD + /-RW with Dual Layer Write Capabilities (Preferably same make & color as CPU box)complete with driver software on CD media, standard accessories and cables 6. I/O Interface: Front I/O Ports : 2 x USB 2.0 ports Rear I/O Ports: 1 x VGA (D-sub) video port 6 x USB 2.0 ports (4 x USB 2.0 ports optional) 1 x Serial Port 1 x Parallel Port 1 x Gigabit Ethernet (RJ-45) port Headphone and Microphone Jacks 7. Network interface: Embedded 10/100/1000Mbp/s Ethernet controller 8. Audio & Sound: Embedded Sound with 1 set of External USB Stereo Speakers with minimum 2 wattsoutput 9. Power Supply: 300-watt Minimum power supply with surge protection with 85% efficient & Energy Star 5.0 Certified. (certificate is to be provided) 10. Keyboard: Windows OS Compatible USB (Preferably same make & color as CPU box) 11. Mouse: USB Optical Scroll Mouse (Preferably same make and color as CPU box) 12. Monitor: 17" diagonal Viewable Image size : 17 inches diagonal Flat Panel LCD Monitor (1280 x 1024 Resolution) with standard accessories and cables (Preferably same make & color as CPU box) 13. Operating System: Genuine Microsoft Windows 7 with latest
Page : 2 / 7 Tender No. & Date : DID7479L10/NP 23.03.2010 Item No./ Mat. Code 20 30 40 50 Material Description Quantity UOM service pack, Microsoft Open License Pack (MOLP for entire lot) 14. Others: a. Power Cables b. All system drivers, monitor drivers and operating system on DVD/CD media c. Power Extension spike guard with 4nos. of 5 Amps output Make: Rider / Anchor / Crabtree d. Patch cord Make: AMP / AVAYA e. Certification:Microsoft Windows7/ Vista certified/ RHEL5. Same as Item No.10. 10 NO Same as Item No.10. 3 NO Same as Item No.10. 3 NO Specification for Workstation Computer Make: IBM / HP / DELL / HCL / Wipro / Acer 28 NO 1. Base System: 64 Bit Intel Xeon X3430, 2.4 GHz, 8MB Cache, Quad Core (Minimum) 2. RAM: 6GB DDR3 ECC Memory 1333MHZ, System should support upto 16 GB of DDR3 ECC memory with total 4 memory slots (Minimum) 3. Chipset: Intel 3450 4. Hard drive: 500GB (Minimum) SATA 3.0Gb/s(Minimum) 5. Optical drive: 16X DVD + /-RW with Dual Layer Write Capabilities (Preferably same make & colour as CPU box) Complete with driver software on CD media, standard accessories and cables 6. Graphics Card : System should be shipped withfx1800 (768MB) or higher 7. I/O Interface: Front I/O Ports : 2 x USB 2.0 ports Rear I/O Ports: 1 x VGA (D-sub) video port 6 x USB 2.0 ports (4 x USB 2.0 ports optional) 1 x Serial Port 1 x Gigabit Ethernet (RJ-45) port Headphone and Microphone Jacks 8. Network interface: Embedded 10/100/1000Mbp/s Ethernet controller 9. Audio & Sound: Embedded Sound with 1 set of External USB Stereo Speakers with minimum 2 wattsoutput 10. Power Supply: 320 WATTS Minimum Continuous Power Supply : - Surge tolerance upto 2000V - 85% efficient - GOLD EPEAT (Electronic Product Environmental Assessment Tool )certified 11. Keyboard: Windows OS Compatible USB (Preferably same make & color as CPU box) 12. Mouse: USB Optical Scroll Mouse (Preferably same make and
Page : 3 / 7 Tender No. & Date : DID7479L10/NP 23.03.2010 Item No./ Mat. Code Material Description Quantity UOM color as CPU box) 13. Monitor: 19" diagonal Viewable Image size : 19 inches diagonal Flat Panel LCD Monitor with standard accessories and cables (Preferably same make & color as CPU box) 14. Operating System: 64 bit Genuine Microsoft Windows 7, Microsoft Open License Pack (MOLP) 15. Others: a. Power Cables b. All system drivers, monitor drivers and operating system on DVD/CD media c. Power Extension spike guard with 4nos. of 5 Amps output Make: Rider / Anchor / Crabtree d. Patch cord Make: AMP / AVAYA e. 16 GB USB Drive Make: Transcend / HP / iball / Seagate f. Certification: The system should be certified by leading Independent software vendors (Schlumberger/Autodesk, supporting Documents to be provided by the Vendors). Vendor should supply certified graphics driver for major leading commercial workstation applications g. Certificate on RHEL 5 compliant must also be attached. Standard Notes: A. Delivery, Installation & Commissioning Terms Delivery, installation and commissioning should be completed within 30 days of confirmed order. B. Warranty Service Terms 1. Comprehensive on-site warranty for a period of 1 year from the date of commissioning. 2. The Bidder has to be OEM/Joint Venture of OEM/Subsidiary of OEM/Authorized Dealer of OEM. Joint Venture companies, subsidiaries and authorized dealers must submit documentary evidence to this effect and authorisation letter (in Original) from OEM to quote for the Enquiry, as per OIL format attached herewith, failing which, their offer will be liable for rejection. 3. In case of Dealer, Authorisation certificate (in original) from OEM, as per Annexure-A, should be attached, stating that the OEM will provide support directly or through the particular dealer during the warranty period including replacement of spares and the validity of the certificate should be for a minimum period of 18 months from the date of submission of offers/bids, failing which, their offer will be liable for rejection. 4. The Bidder should provide an Undertaking of authenticity of IT Hardware/Software supplies,(in original), from OEM, as per Annexure-B, should be attached, stating that no refurbished/ duplicate/ second hand components/ parts/ assembly/ software, shall be used, failing which, their offer will be liable for rejection. 5. Preventive & corrective maintenance of all hardware supplied including replacement of
Page : 4 / 7 defective parts during warranty period, at no extra cost. 6. The defective parts under warranty should be first repaired / replaced and thereafter the defective items can be taken out of OIL's premises. Failure to repair or replace a defective part(s) under warranty within the stipulated period, will attract penalty, as mentioned in penalty clause. 7. Bidder has to provide following services during warranty period: * Installation and maintenance of MS Windows Operating System & office product * Installation and configurations of any peripherals * Backup, formatting and restoration of systems, as and when required * Restore PCs in case of malfunction due to Virus,including installation of Anti-Virus software 8. Bidder should depute at least two engineers at Duliajan exclusively for this order. 9. The engineers should report everyday at 07.00 AM at Duliajan. In case the engineer is not in a position to report for duty, a replacement engineer should be deputed within 24 hours, for attending to warranty services. If the engineer does not report for duty, penalty as mentioned in penalty clause, will be levied and necessary action, as deemed fit, will be initiated by OIL. 10. Bidder will have to arrange its own accommodation for its engineers at Duliajan. 11. Bidder will have to arrange its own transport facility for the engineers to attend service calls, and for movement of spare parts. C. Penalty Terms 1. In case bidder fails to repair or replace a defective part(s) under warranty services mentioned in warranty service clause, within 24 hours, from the time of reporting the breakdown, or absence of engineer, a penalty @ Rs.200 per day / per PC will be levied. If for any reason, the bidder fails to provide services within seven successive days from the date of reporting, the period of warranty will be extended by that number(s) of days, at no extra cost, in addition to the above penalty, subject to a maximum of 15% of the total order value. 2. The penalty amount will be adjusted from any of the bidder's outstanding bill(s), irrespective of this Purchase Order submitted to OIL INDIA LTD or invokes the Performance Bank guarantee for the amount as deemed fit. D. Payment Terms 1. 70% after complete delivery 2. 30% after installation and commissioning E. General Terms & Conditions 1. Bidder not complying with Delivery, installation, commissioning, warranty, penalty and payment term clauses shall be liable for rejection. 2. Bids must be submitted in the specified format. A bid in any other format will be liable for rejection. 3. Printed Technical Brochure/Product Catalogue for the make/model offered must be attached with the Bid. Bids not accompanied by technical brochures/catalogues shall be liable for rejection.
Page : 5 / 7 4. Bids not accompanied with Annexure-A and Annexure-B shall be liable for rejection. 5. Please do not change/alter the format. Quote as per format only. Quotations with Illegible writing, cuttings and overwriting will be rejected. ---------------------------------------------------------------- Annexure-A Sample authorisation letter from OEM (To be typed on the letterhead of the Issuing Company) Ref. No Date The Head (Materials) Oil India Limited, Duliajan-786 602 Sir, Sub: Authorisation Certificate Ref: Your tender enquiry No. Dated. We hereby authorize M/s to quote and provide onsite warranty support, including replacement of spares, for the above tender, on our behalf. This certificate is valid up to (18 months from the date of submission of offer). Yours faithfully, For (type name of the firm here) Signature of Authorised Signatory Name : Designation : Phone No. Place : Date : (Affix Seal of the Organization here) ---------------------------------------------------------------- Annexure-B
Page : 6 / 7 Sample undertaking of authenticity letter from OEM (To be typed on the letterhead of the Issuing Company) Ref. No Date The Head (Materials) Oil India Limited, Duliajan-786 602 Sir, Sub: Undertaking of authenticity of IT Hardware/Software supply Ref: Your tender enquiry No. Dated. With reference to the Desktops being quoted to you vide our quotation No.... cited above, we hereby undertake that all the components/ parts/ assembly/ software used in the Desktops under the above like Hard disk, Monitors, Memory, etc., shall be original, new components/ parts/ assembly only, from respective OEMs of the products and that no refurbished/ duplicate/ second hand components/ parts/ assembly/ software, are being used or shall be used. We also undertake that in respect of licensed operating system, it shall be sourced from the authorised source (Authorised Microsoft Channel). Should you require, we hereby undertake to produce the certificate from our OEM supplier in support of above undertaking at the time of delivery/installation. It will be our responsibility to produce such letters from our OEM supplier's at the time of delivery or within a reasonable time. In case of default and we are unable to comply with above at the time of delivery or during installation, for the IT Hardware/ Software billed, we agree to take back the Desktops without demur, if already supplied and return the money, if any, paid to us by you in this regard. We also take full responsibility of both Parts & Service SLA as per the content, even if there is any defect by our authorized Service Centre/ Reseller/SI, etc. Yours faithfully, For (type name of the firm here) Signature of Authorised Signatory Name : Designation : Phone No. Place :
Page : 7 / 7 Date : (Affix Seal of the Organization here). Special Notes : (1) VALIDITY : Your offer must be valid for 75 days from the date of bid opening. Offer with inadequate validity will be rejected. (2) The offer should be submitted in triplicate. (3) If you do not quote directly, please forward this to your authorize dealer to quote with due authorization by you. (4) You or your authorized dealer should quote for your own make only. (5) In the event of receipt of only a single offer against the tender within B.C. date, OIL reserves the right to extend the B.C. date as deemed fit by the Company. During the extended period, the bidders who have already submitted the bids on or before the original B.C. date, shall not be permitted to revise their quotation. (6) In the event you authorize your dealer/stockist/channel partner to quote on your behalf, the dealer/stockist/channel partner while submitting bid should mention on the body of the envelope that they are submitting bid on your behalf. In the event the dealer/stockist/channel partner do not mention the name of their OEM/principal on the body of the envelope, the offer may be treated as unsolicited offer and may not be considered for evaluation. The dealer/stockist/channel partner should take note of above while submitting bid on behalf of their OEM/principal. (7) Any sum of money due and payable to the contractor (including Security Deposit refundable to them) under this or any other contract may be appropriated by Oil India Limited and set-off against any claim of Oil India Limited (or such other person or persons contracting through Oil India Limited) for payment of a sum of money arising out of this contract or under any other contract made by the contractor with Oil India Limited (or such other person or persons contracting through Oil India Limited). (8) To evaluate the inter-se ranking of the offers, Assam Entry Tax on purchase value will be loaded as per prevailing Government of Assam Guidelines as applicable on bid closing date. Bidders may check this with the appropriate authority while submitting their bids.