Quick-Start Guide Authors 71 WEST 23RD STREET, NEW YORK, NY 10010 T 1.800.311.5656 e help@taskstream.com
Table of Contents Accessing Your DRF Program(s)... 3 Adding Attachments... 5 Change the Order of Your Content.6 Submitting the Requirement to Your Evaluator... 7 Viewing Your Completed Evaluation....8 T 1.800.311.5656 e help@taskstream.com 2
Accessing Your DRF Program(s) 1. To begin, go to www.taskstream.com and log into Taskstream using your assigned username and password. 2. To access your Directed Response Folio (DRF), click the name of the DRF program from the home page. 3. You will see the structure of your Directed Response Folio (DRF) in the left frame. T 1.800.311.5656 e help@taskstream.com 3
4. Find the appropriate standard/course in the structure section and click the desired requirement. The content of the chosen requirement section will be displayed in the right frame area. You can view the directions for the requirement by clicking on Directions. If you would like to see the rubric being used to evaluate your work, click the Evaluation Method link for that requirement. 5. If you need to complete a form, click the Complete Form button 6. When you are ready to add work, click the button from the bottom Add toolbar that corresponds with the type of content you wish to add. You can choose to add Text & Image, Slideshow, Standards, Attachments, Videos, Links, and Embed Media. T 1.800.311.5656 e help@taskstream.com 4
LAT: About DRF Program Author Role Forms The Form section of the Content Editor includes a custom form, created by a Coordinator in your organization, which must be completed as part of fulfilling the requirement to which it is attached. The Form section ONLY appears in a DRF Program if a Form has been specified for the requirement in the DRF Template. A Complete Form button displays in the right panel of the DRF Work page, together with the form name. In addition a Form button can be found in the Add bar at the bottom right panel of the page. To complete a form 1. On the left panel of the Work page, click the requirement for which you want to complete a form. 2. Click either the Complete Form button (next to the form name) or the Form button (at the bottom of the screen). You are navigated to the Respond to form page. 3. Complete the form fields. The form can contain a combination of the following types of elements: Section header Subsection header Open ended (text/comment area) Open ended - 2 column format (text/comment area) Choice - one answer (radio buttons or pull-downs) Choice - multiple answers (checkboxes) Rating Scale If the form contains at least one (1) Open-ended (text/ element area) or Open ended 2 column format (text/comment area) element with a Medium or Long answer text box for your response, the HTML Formatting Toolbar preference link displays on the form. If enabled by your preference (in My Account ), the HTLM toolbar appears in Medium or Long answer boxes. The toolbar disappears when you click away from the text fields. As a result, the text areas display all text including the HTML tags. 4. (Optional) To periodically save your form entries, click Save Draft. 5. (Optional) Check Spelling. 6. (Optional) To view a printer-friendly version of the form, click Print. This loads a preview pop-up, which you can choose to export to Word. 7. When you have completed the form,, click on the Save and Return button to return to the Work page. T 1.800.311.5656 e help@taskstream.com 18
Adding Attachments 1. Select the type of file you wish to add. If you choose to add a file saved on your computer, select the A file saved on your computer option, click the Browse button to find the file you want to attach. If you choose to add a previously uploaded file, select the Attach a previously uploaded file option, and then select the category of work and the specific work product where the file is attached. If you choose to add work that you created in Taskstream, select the An artifact created in Taskstream option. You will then be able to select the type of work to be added (web page, web folio, etc.), and the specific work you would like to attach. 2. Name the file. 3. Add a description of the file, if applicable. 4. Select the checkbox if you would like to specify standards that this attachment addresses. 5. Click the Add File button when finished. T 1.800.311.5656 e help@taskstream.com 5
6. Click Save and Return to go back to the main program work area when you are done adding attachments. You may add as many attachments as you wish. You have now successfully attached work to your Directed Response Folio (DRF)! Change the Order of Your Content Once you have added at least two (2) content sections to any area, a Reorder Content button is displayed at the top of the right work panel. Use this button to reorganize the various types of content you have added. 1. Click in the right work panel. 2. In the Drag to Reorder Content pop-up box you will see the various content types that you have already added to the selected area. There are two approaches to Reorder Content: Drag and drop content sections Select (click with mouse or, if using a touch-screen, tap) the row of the content type that you want to move. Drag that row through the list to the preferred new position. As you drag, an orange placeholder indicates the potential new positions in which the selected item might land. Release the drag. The row comes to rest in the last position held by the placeholder. Click the Save button. T 1.800.311.5656 e help@taskstream.com 6
Manually re-number content type sections Type new position numbers in the text boxes that display to the far right of every content type on this list. (Optional) Preview your new display order by clicking the Reorder button that appears below the column of text boxes. The new order is applied immediately: any numbering conflicts are automatically resolved, and rows automatically shift position according to their new numbers. If your manual entry includes duplicate numbers, for example if two rows are marked as 3, the reorder function will automatically resolve these conflicts. Click the Save button. Submitting the Requirement to Your Evaluator 1. Click the Submit Requirement button from the top of the Work tab. 2. Follow the instructions on the screen to submit your assignment and add comments, as necessary. T 1.800.311.5656 e help@taskstream.com 7
LAT: About DRF Program Author Role THE EVALUATION PROCESS Submit Work for Evaluation Once your work for a DRF requirement is complete, you must submit that work for Evaluation in order to receive a score. If your DRF program has enabled a Review process, you will have previously requested feedback from a Reviewer and, using the Reviewer's comments, updated your work. When work is submitted, it becomes locked. Authors can cancel submissions before the evaluation has started in most cases (Your learning community may have disabled this option for selected DRF programs. When this is the case, after you submit the work that completes the final requirement, this DRF will no longer appear on your home page. If these conditions apply, you will be alerted at the point of submission). Further edits are not allowed after the Evaluator assigns a score, unless the Evaluator sends the work back for revision. If you need your work unlocked, contact your instructor or the Program manager You can Submit Work for evaluation from your choice of either the Work tab or the Score/Results tab. From the left panel of the Work tab, select the requirement area you want to submit. Click the Submit Work button that displays in the upper-right corner of the page. The Submit button is disabled if the due date has expired and the Program Manager has not Authorized an exception to enable you to submit the work after the due date. If your Program has been set up to submit all requirements within a category at once, when you Submit Work from the Work tab for one requirement, ALL requirements in the same category are automatically locked, whether or not you have added/uploaded work for with those other requirements. From the grid on the Score Results tab, locate the category or requirement that you want to submit. From the Actions column, click the Submit Work button or, if your Program has been set up to submit all requirements within a category at once, the Submit Category button. The Submit procedure varies slightly, based on whether or not your program requires you to manually select specific Evaluators. To submit work for evaluation, when selecting Evaluators is not necessary 1. As described above, select the category or requirement that you want to submit and click the Submit Work or Submit Category button. A pop-up confirmation window displays. The message in this window contains important information specific to the requirement you about to submit. Before you confirm submission, read this message carefully. 2. (Optional) Add comments for your Evaluator. a. (Optional) Check Spelling of your comments. T 1.800.311.5656 e help@taskstream.com 24
LAT: About DRF Program Author Role 3. (Optional) Click the Cancel button to quit this action (your work will not be submitted). 4. Click the Yes - Submit My Work button. 5. Your work submission is confirmed, and the date/time of completed submission is displayed. 6. (Optional) Print this Confirmation for your records. 7. Close Window and return to previous page. To submit work for evaluation, when you are required to select Evaluators 1. As described above, select the category or requirement that you want to submit and click the Submit Work or Submit Category button. A pop-up window displays a list of Evaluators with access to the selected area, who have not yet evaluated the work. The list indicates when an Evaluator is Inactive. 2. Click the radio button next to the name of the Evaluator you want to select for this submission and click the Submit for Evaluation button. Your work is submitted AS SOON AS YOU CLICK Submit for Evaluation. There is no Cancel option in this window. 3. (Optional) Click the button to Skip Sending Comments OR (Optional) Add comments for your Evaluator. a. (Optional) Check Spelling of your comments. b. Click the Send Comments button. 4. Your work submission is confirmed, and the date/time of completed submission is displayed. 5. (Optional) Print this Confirmation for your records. 6. Close Window and return to previous page. In addition to the on-screen confirmation message, you will receive email confirmation of your work submission (unless you have chosen to unsubscribe from this category of notification). Cancel Submissions Until the Evaluators begin the evaluation process, unless your organization has chosen not to utilize this feature, you can choose to cancel submissions and unlock your work. When this feature is available, a Cancel Submission button displays on the Work and Score/Results tabs, where it replaces the Submit Work/Submit Category button. To cancel a work submission when evaluation has not yet begun 1. Click the Cancel Submission button. 2. You are asked to confirm this cancellation. 3. (Optional) Click No-Do Not Cancel My Submission to leave this work locked and in the evaluation queue. 4. Click Yes-Undo Submission and Unlock Work. T 1.800.311.5656 e help@taskstream.com 25
Viewing Your Completed Evaluation 1. Click the name of the program from the home page. 2. Click the Scores/Results tab and find the work you would like to view. 3. Click the View Report button associated with the assignment for which you wish to view the evaluation. If you have any additional questions or comments, please do not hesitate to contact Mentoring Services at help@taskstream.com or at 800-311-5656, press 1 for support. T 1.800.311.5656 e help@taskstream.com 8