WEBUS Web Updating System Client User s Guide

Transcription

1 WEBUS Web Updating System Version 2.3 TelVue Virtual Television Networks Horizon Way, Suite 500 Mt. Laurel, NJ Phone (800) (TVTN) Fax (856)

2 Table of Contents WEBUS... 1 Introduction... 3 Logging In... 4 WEBUS TM Screens... 5 My Information... 6 About WEBUS TM... 7 WEBUS TM Requirements... 8 Messages... 9 Symbols Used in This Screen Adding a New Message Editing a Message Deleting a Message Previewing a Message Obtaining Details About a Message Moderating Messages Determining the Status of a Message Message Schedules Publishing Messages Logging Out Index TelVue Virtual Television Networks 2

3 Introduction TelVue Virtual Television Network s WEB Updating System (WEBUS TM ) is a web-based application that enables the user to create and publish messages on local access television channels. The application is geared towards community, public, education and government organizations as well as college campuses and dorms, retail stores, retirement homes, retirement communities, corporate businesses, casinos, hotels or any entity that has a dedicated video network under its control. Because WEBUS TM is accessible via the internet, hometown programmers can update, alter and submit information on demand at any time and from anywhere. A server/storage device, called a player, receives and stores messages and connects to the video channel for airing the content. This document explains how to use WEBUS TM version 2.3, including: Logging in Reviewing and modifying your user information Reviewing WEBUS TM computer system requirements Adding, editing and moderating messages Publishing messages 2005 TelVue Virtual Television Networks 3

4 Logging In 1. To log into the WEBUS TM application, open your web browser and type in the Address or Location field and press Enter. 2. At the Welcome screen, type your username and password, then click the Login button. Your password is case sensitive, so be careful to use capitalization where appropriate. (If you cannot remember your username or password, you should contact TVTN s support personnel.) The WEBUS TM application takes you by default to the Messages screen. 3. At the top of the screen is a message indicating the name under which you are logged in. If this is not your username, clicking on the link That s not me logs this user out and allows you to begin the login process again. Note: You will see only messages for your client(s). You will not see messages for other users clients TelVue Virtual Television Networks 4

5 WEBUS TM Screens The Messages screen shown above is a typical WEBUS TM screen for a client user. Each screen features a navigation bar on the left-hand side and the functionality you select from the navigation bar in the main part of the screen. In the screen above, the My Messages tab is selected and the Messages screen appears in the main part of the screen. The navigation bar functionality includes: My Information About WEBUS TM WEBUS TM Requirements Logout Messages Publishing Each of these is detailed in the sections below TelVue Virtual Television Networks 5

6 My Information In the My Information screen, you can see the username assigned to you, as well as your first and last names and address. You can update your name and address, but not your username. 1. To change your first name, last name or address, select the appropriate field by using your mouse to click at the beginning of the text box. While holding down the left mouse button, move the mouse s cursor to the right to highlight the entire contents of the chosen field. 2. Type the new information for that field. If you are entering an address, please remember to include the domain name. Your address should be in the format of address@domainname.com. 3. When you have finished, click on the Save button to save your changes. The screen will refresh and tell you that your information has been saved TelVue Virtual Television Networks 6

7 About WEBUS TM The About WEBUS TM screen tells you information about the WEBUS TM application, including: The current time on the server. The version of WEBUS TM that you are using. Version numbers and modification dates and times for WEBUS TM components. The Error Mode being used for your WEBUS TM session TelVue Virtual Television Networks 7

8 WEBUS TM Requirements The WEBUS TM Requirements screen displays information about the requirements WEBUS TM needs your computer to have or settings it needs in order to function properly. When you log into WEBUS TM and click on About WEBUS TM on the navigation bar, the application automatically checks your computer system to see if all of its requirements are met. The information this screen displays includes: The operating systems under which WEBUS TM will run. The internet browsers (and their version numbers, if applicable) that you can use to access WEBUS TM. If your computer has Javascript and it is enabled. (Javascript is a programming language that WEBUS TM uses for some of its components.) WEBUS TM also runs a test for Windows XP users when you click on About WEBUS TM on the navigation bar to see if your web browser is blocking pop-up windows. WEBUS TM uses pop-up windows to display message previews, so your browser must be set to allow them. Note: Other sources, such as MSN, Yahoo! and Google toolbars may still block pop-up windows. You will need to disable the features on such services that block pop-up windows. The Suggested Settings section provides the screen resolution and color depth settings that work best for WEBUS TM and what these settings are on your computer system TelVue Virtual Television Networks 8

9 Messages The My Messages tab of the Messages screen, the default screen for a client user (shown below), displays information about messages that already have been created, including the name, type, the user who created or moderated the message, the number of pages in the message, details about the message, moderation for the message, the status for the message and if it is currently playing or not. These are messages that the client user owns. Other messages that the client user can see are filed under the tabs for Active, Inactive, Emergency and All Messages. A client user can see only the messages that are related to the category to which he or she has permissions. At any time, the user can refresh the message list by clicking on the Refresh List button. In addition, the default setting is for the screen to refresh itself automatically every 30 seconds. To stop this from happening, click in the checkbox below the buttons to remove the checkmark next to the message Automatically refresh this page every 30 seconds. From any of these screens, a client user can add, edit or delete a message for which he or she has permissions. He or she also can preview or obtain details about a message, as well as determine the status of a message. Additionally, if the client user has been given the role of 2005 TelVue Virtual Television Networks 9

10 moderator, he or she can moderate a message from this screen. Each of these capabilities is described in the sections below TelVue Virtual Television Networks 10

11 Symbols Used in This Screen The following table provides a brief description of the symbols which display as a letter inside of a circle used on this screen. The letters used for the symbols appear in the first column of this table; at the top of each column is the color in which that symbol can appear. The last column indicates in which column on the WEBUS TM screen the symbol appears. A brief description is included where appropriate more detail is provided in the procedures described below TelVue Virtual Television Networks 11

12 Blue Gray Green Red Column Approve a Moderation message. Click on the symbol to approve the message, if you have moderator status. A Approve The message is not moderated and/or the user does not have the capability to moderate it. D Deny The message is not moderated and/or the user does not have the capability to moderate it. E Edit Edit a message. Click on the symbol to edit the message, if you have moderator status. M Message Message details are available by clicking on the The message is not moderated and/or the user does not have the capability to moderate it. symbol. N No The message is not playing; typically this is because the message has not been published. Deny a message. Click on the symbol to deny the message, if you have moderator status. The message is not playing because the message schedule has expired. Click to preview the message. Moderation Moderation Details Playing 2005 TelVue Virtual Television Networks 12

13 Blue Gray Green Red Column P Preview A preview is A preview is Details not available because it is already published or is waiting to be deleted. available; click on the symbol for the preview. A preview also can be available when someone is altering an existing (running) message; the message being revised is not published yet, however. Y Yes The message is playing. If an existing message is being revised, only the previous published version of the message is playing. Click to preview the message. Playing Note: The message shown below is typical of one the user will see on the Messages screen. Emergency messages appear on the Messages screen but are not reflected in the count listed in the message. They are shown with a message type that indicates they are emergency messages. This message also indicates the number of pages that are playing currently TelVue Virtual Television Networks 13

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15 Adding a New Message You can add messages with up to 13 pages, however it is recommended that you limit messages to no more than three pages so as to keep the interest of the viewer. 1. From the Messages main screen, click on the Add New button at the bottom of the screen. The screen refreshes to display the Add Message screen, shown below. 2. In the Message Name field, type a name for the message. The name appears as the title of the message on the viewer s screen. 3. In the Message Type section, use the pull-down menu next to Category to select the category for this message. If you are creating an emergency message, and have permission to do so, then use the radio button to select the type of emergency message, including: 2005 TelVue Virtual Television Networks 15

16 School closing message These messages play before each category. Emergency message before all messages These messages play immediately before every other message that is aired. Emergency message before all categories These messages play before all other messages in all categories for this client. Emergency message before all clients For multi-client players, this plays the message before all other messages in all categories for all clients. This type of message only applies when the player is shared by multiple organizations. 4. To include the message in WEBLINX TM, click to place a check in the checkbox. WEBLINX TM is a web preview system for WEBUS TM. If you choose to use WEBLINX TM, you will receive a hyperlink to include on your website. Once the hyperlink is clicked, the WEBLINX TM window will play all active messages on the web that are playing on the channel. Note: WEBLINX TM will show only the first frame of MPEGs and Flash clips. 5. If you have a template on file for your messages, you can select it from the pull-down menu in the Template section. If you do not recall what the template looks like, click on the View hyperlink. A new window pops up to display a preview of the message template. When you are done with the preview, click on the X in the upper right-hand corner of the window to close it. A preview window looks like this: 6. In the Message Schedule section, click on View Schedules to select a Day-Part Schedule if you have permission to do so. A Day-Part Schedule enables you to select a certain part of the day for your message to air., e.g., during morning rush hour. If you are allowed 2005 TelVue Virtual Television Networks 16

17 to set a schedule, a message will display below the View Schedules button to tell you so. When you click on View Schedules, a new window pops up to display the available schedules you can use for your message. In the picture below, clicking on the View Details hyperlink next to Evening displays the start and end times and available days for the evening schedule. To turn this off, click again on the View Details hyperlink. Click in the checkbox next to the schedule(s) you wish to use and click on the Select button. If you wish to exit without making a selection, click on the Cancel button. 7. Select a start and end date for your message by clicking in the checkboxes to place a checkmark in them then use the pull-down menus to select the dates and times. Schedules are discussed in more detail in the Message Schedules section, below. 8. Click on Continue to go on with the process. To exit without saving your work, click on Cancel and you are returned to the main Messages screen. 9. The screen refreshes and takes you to a text creation screen, shown below. You can use the pull-down menu to select the page layout. Layout choices vary by template. If you would like to see a preview of the current template, click on the Preview button. A new window pops up to display a preview of the message template. When you are done with the preview, click on the X in the upper right-hand corner of the window to close it TelVue Virtual Television Networks 17

18 10. If you would like to see a preview of another layout, use the pull-down menu to select a new layout and click on Preview. A separate window appears showing you what the selected layout would look like. Click on the X in the upper right-hand corner of the window to close it when you are done. If you would like to change to another layout, use the pull-down menu to select a new layout and click on the Change button. A dialog box appears asking you to confirm the change, noting that the page will be saved and will need to be published. Each layout is named descriptively and will display sections specific to that layout. For 2005 TelVue Virtual Television Networks 18

19 example, the layout Picture (360x240) Bottom Left 2 Text Zones WITH TRANSPARENCY gives the maximum size of the picture in pixels, the location (bottom left of the screen) of the picture, that there are two text zones and the background of the picture is transparent so that the background selected for the layout shows through. Below is an example of this layout. The chart below shows information that may be required by the layouts, by type TelVue Virtual Television Networks 19

20 Layout Type Flash and MPEG Information Background Image The current image (if applicable) is displayed to the right of the Add/View Gallery button. Clicking on that hyperlink displays a preview window. Clicking on the Add/View Gallery button enables you to see additional resources available to this layout and select one of those or browse on your computer system to upload a new one. Text Zones These allow you to include lines of text at certain areas around the Flash or MPEG video. The text display location and maximum number of characters per line is indicated when you preview or change to one of these layouts. Flash or Video Clip This is required in all Flash and MPEG layouts as this specifies the video to play. The current clip is displayed to the right of the Add/View Gallery button. Clicking on the Add/View Gallery button enables you to see additional clips available to this layout and select one of those or browse on your computer system to upload a new one TelVue Virtual Television Networks 20

21 Layout Type Picture Information Background Image The current image (if applicable) is displayed to the right of the Add/View Gallery button. Clicking on that hyperlink displays a preview window. Clicking on the Add/View Gallery button enables you to see additional resources available to this layout and select one of those or browse on your computer system to upload a new one. Picture File This is required in all picture layouts as this specifies the picture to display. The current picture is displayed to the right of the Add/View Gallery button. Clicking on this hyperlink displays a preview window of this picture. Clicking on the Add/View Gallery button enables you to see additional pictures available to this layout and select one of those or browse on your computer system to upload a new one. A layout with transparency will eliminate the background around the picture, showing the background of the screen around the image. A layout without transparency will not eliminate the background of the picture. The example above shows a picture with transparency. Only layout descriptions that indicate if there is transparency have transparency. All others do not have transparency. Schedule Text Zones These allow you to include lines of text at certain areas around the picture. The text display location and maximum number of characters per line is indicated when you preview or change to one of these layouts. Background Image The current image is displayed to the right of the Add/View Gallery button. Clicking on that hyperlink displays a preview window. Clicking on the Add/View Gallery button enables you to see additional resources available to this layout and select one of those or browse on your computer system to upload a new one. Title Enables you to specify the date for which this schedule applies. There is a maximum of 35 characters for this information. Schedule The schedule enables you to display information about events being held on a specific date. The default is three columns for the schedule. The first column is for the start time, the second is for the end time and the third is for the event s name TelVue Virtual Television Networks 21

22 Layout Type Sports Schedule Information Background Image The current image is displayed to the right of the Add/View Gallery button. Clicking on that hyperlink displays a preview window. Clicking on the Add/View Gallery button enables you to see additional resources available to this layout and select one of those or browse on your computer system to upload a new one. Title Enables you to specify the sport for which this schedule applies. There is a maximum of 30 characters for this information. Event Schedule The schedule enables you to display information about events being held for this specified sport. The default is five columns for the schedule. The first column is for the day of the event, the second is for the date, the third is to indicate if the event is being held at home or away, the fourth column indicates the opponent s name and the last column is for the time of the match TelVue Virtual Television Networks 22

23 Layout Type Student of the Month (This layout also can be used for any message that includes pictures and/or audio/narration files, such as a Mayor s Message, Employee of the Month, etc.) Information Background Image The current image (if applicable) is displayed to the right of the Add/View Gallery button. Clicking on that hyperlink displays a preview window. Clicking on the Add/View Gallery button enables you to see additional resources available to this layout and select one of those or browse on your computer system to upload a new one. Picture Name and Message Title These enable you to the name of the person pictured and a message title that describes why this person is pictured. Picture Clip This is required in all picture layouts as this specifies the picture to display. The current picture is displayed to the right of the Add/View Gallery button. Clicking on this hyperlink displays a preview window of this picture. Clicking on the Add/View Gallery button enables you to see additional pictures available to this layout and select one of those or browse on your computer system to upload a new one. The orientation of the picture (i.e., portrait or landscape) is designated when you select the layout. Portrait means the framing of the picture is vertical while landscape means the framing is horizontal. A layout with transparency will eliminate the background around the picture, showing the background of the screen around the image. A layout without transparency will not eliminate the background of the picture. Only layout descriptions that indicate if there is transparency have transparency. All others do not have transparency. The example below shows a picture without transparency and a portrait orientation. Sound Clip The current sound clip (if applicable) to be played when this picture airs is displayed to the right of the Add/View Gallery button. Clicking on that hyperlink displays a preview window that plays the sound clip. The preview will play for the length of time of the audio. Clicking on the Add/View Gallery button enables you to see additional resources available to this layout and select one of those or browse on your computer system to upload a new one. Using a sound clip will automatically turn off background music or other sounds normally being played while messages are viewed and play the designated sound clip while the picture airs. When the picture is done being aired, the original background sounds will automatically be turned on again TelVue Virtual Television Networks 23

24 Layout Type Text Information Background Image The current image is displayed to the right of the Add/View Gallery button. Clicking on that hyperlink displays a preview window. Clicking on the Add/View Gallery button enables you to see additional resources available to this layout and select one of those or browse on your computer system to upload a new one. Title Enables you to specify a title for this message. Message Text This allows you to include text for the message. The layout you selected will indicate how many lines or columns of text are available to you, where the text can be located (left or center) for text messages (not columnar messages) and if you can use a sound clip with the text. Sound Clip The current sound clip (if applicable) to be played when this message airs is displayed to the right of the Add/View Gallery button. Clicking on that hyperlink displays a preview window that plays the sound clip. The preview will play for the length of time of the audio. Clicking on the Add/View Gallery button enables you to see additional resources available to this layout and select one of those or browse on your computer system to upload a new one. Using a sound clip will automatically turn off background music or other sounds normally being played while messages are viewed and play the designated sound clip while this message airs. When the message is done being aired, the original background sounds will automatically be turned on again TelVue Virtual Television Networks 24

25 11. Click on OK to proceed or Cancel to exit without changing the layout. If you chose a new layout, the Body section changes to reflect the layout you selected. 12. If you would like, you can change the message title, which was set when the message was originally created. 13. Type the body of your message in the Body section. If you typed a long message, the system automatically will break down the message into similar-length pages. You will see the icon shown below for each page, with the page number in the center. This is useful as users may cut and paste a long message into the initial screen and WEBUS will paginate the pages automatically. 14. To check the spelling of your message, click on the Spelling button. A dialog box appears, notifying you of any misspelling(s) or if the spell check is complete. Click on OK to close the dialog box after you fix any mistakes. 15. To preview your message, select the page you wish to preview by clicking on the appropriate page icon in the Message Pages section then click on the Preview button. A message preview window launches, showing you what that page of your message will look like. Click on the X in the upper right-hand corner of the window to close it. 16. To save a draft of your message, click on the Save button. Additional Save options include: saving your message as a draft but keeping the Add Message screen open, saving your message as a draft and closing the Add Message screen, saving your 2005 TelVue Virtual Television Networks 25

26 message and adding a new page and saving and publishing your message. To activate any of these additional options, click on the arrow portion of the Save button and choose your option from the selections presented. The selected (or active) option is shown in bold. To exit without saving a draft of the message, click on the Delete button. Additional Delete options include: deleting a draft, deleting and publishing the message, resetting all fields in a message and canceling changes. (Delete & Publish is used to permanently delete the message. If you click only Delete, then you can restore the message until you publish it.) To activate any of these additional options, click on the arrow portion of the Delete button and choose your option from the selections presented. The selected (or active) option is shown in bold TelVue Virtual Television Networks 26

27 Editing a Message In the My Messages tab of the Messages screen, click on the name of the message. The Edit Message screen displays. (Note: You can edit only messages in the Active, Inactive, Emergency and All Messages tabs for which you have permission to do so. If so, the name of the message will appear as a hyperlink. Once you edit that message, the ownership of it changes to you and you must publish the message for the changes to take place. 1. If you need to change the message name, select the text you want to change in the field and type the new text. 2. If you would like to change the message category use the pull-down menu to do this. Note: Do not change a regular message into an emergency message by changing the category in this screen. In order for an emergency message to appear on the channel as you expect, you must create it as an emergency message. 3. To include the message in WEBLINX TM, click to place a check in the checkbox. 4. If you would like to change the day-part schedule, the start and/or end date, click on the View Schedules button or use the pull-down menus in the Message Schedule section to do this. 5. If you would like to save any changes you have made to this point as a draft, click on the Save button or click on the arrow portion of the Save button and choose this option from the selections presented. If you would like to save and publish your changes, select this option. WEBUS will return you to the message list. If you do not wish to save your changes, click on the Delete button. For additional deletion options, click on the arrow next to Delete and select one of the following: Delete the draft, delete and publish or cancel your changes entirely. 6. If you would like to preview the available layouts or change the layout for this message, use the pull-down menu next to Available Layouts and select the new layout. Click on the Preview or Change Layout button, as appropriate. (See the section above for details about the information that may be required in the various layouts that may be available for your message.) If you previously added text to your message or changed the layout of all of the pages in a message you may want to repaginate your text to use the least amount of pages necessary for the message. Click in the checkbox next to AutoCompress to perform this operation TelVue Virtual Television Networks 27

28 7. To edit a specific page, click on the graphic for that page. The screen refreshes and takes you to the text creation screen for the selected page. You can use the pull-down menu to select a new page layout. Layout choices vary according to template. Note: You will need to change each page individually if you want a new layout for every page of a multi-page message. 8. To preview the layout, click on Preview. Click on the X in the upper right-hand corner of the window to close the preview. To change it, click on Change. A dialog box appears asking you to confirm the change, noting that the page will be saved and the message will need to be published. If you change a layout, you may want to preview each page of the message that is affected by the new layout as text may have moved since text fields differ from layout to layout. 9. Click on OK to proceed or Cancel to exit without changing the layout. The Body section changes to reflect the layout you selected. 10. If you would like, you can change the message title. 11. Edit the body of your message for this page in the Body section, if needed. 12. To check the spelling of the text for this page, click on the Spelling button. A dialog box appears, notifying you of any misspelling(s) or if the spell check is complete. Click on OK to close the dialog box after you fix any mistakes. 13. To preview this page, select it by clicking on the appropriate page icon in the Message Pages section then click on the Preview button. A message preview window launches, showing you what that page of your message will look like. Click on the X in the upper right-hand corner of the window to close it. 14. To save your changes as a draft, click on the Save button. Additional Save options include: saving your message as a draft but keeping the Edit Message screen open, saving your message as a draft and closing the Edit Message screen, saving your message and adding a new page and saving and publishing your message. To activate any of these additional options, click on the arrow portion of the Save button and choose your option from the selections presented. The selected (or active) option is shown in bold. To exit without saving the message and delete a draft, click on the Delete button. Additional Delete options include: deleting a draft, deleting and publishing the message, resetting all fields in a message and canceling changes. (Delete & Publish is used to permanently delete the message. If you click only Delete, then you can restore the message until you publish it.) To activate any of these additional options, click on the arrow portion of the Delete button and choose your option from the selections presented. The selected (or active) option is shown in bold TelVue Virtual Television Networks 28

29 A dialog box appears asking you to confirm the deletion. If you wish to do so, click on OK. If not, click on Cancel TelVue Virtual Television Networks 29

30 Deleting a Message 1. From the My Messages tab in the Messages screen, click on the name of the message you want to delete. 2. To delete a draft of the message, click on the Delete button. Additional Delete options include: deleting a draft, deleting and publishing a message and canceling changes. To activate any of these additional options, click on the arrow portion of the Delete button and choose your option from the selections presented. The selected (or active) option is shown in bold. 3. A dialog box appears asking you to confirm the deletion. If you wish to do so, click on OK. If not, click on Cancel. The Messages screen reappears without the message in the list. Note: Deletions must be published in order to remove the pages from your used-page count TelVue Virtual Television Networks 30

31 Previewing a Message You can preview a message that has the green P symbol ( ) in it. If the symbol is not green, but is gray, that means you cannot preview that message by clicking on that symbol. 1. From any of the tabs in the Messages screen, click on the preview symbol in the Details column. A preview message window pops up to display the updated message. If there are multiple pages, clicking on the page icon at the bottom of the preview window will display the selected page. 2. When you are finished previewing the message, click on the X in the upper right-hand corner of the preview window to close it TelVue Virtual Television Networks 31

32 Obtaining Details About a Message In any of the tabs in the Messages screen, the Details column enables you to get details about the message. 1. To obtain details about the message, click on the blue M ( ) symbol in the Details column. A pop-up box appears, showing start date and time, end date and time, the schedule (if applicable) and last date and time the message was modified. 2. To close the details box, use your mouse to click anywhere on the main window where there is not a link or other clickable item or just wait until the screen refreshes itself TelVue Virtual Television Networks 32

33 Moderating Messages If you have the role of moderator (set by a client administrator) then you will have the ability to moderate another client user s messages when he or she publishes one. At that time, the message gets a Pending status until you approve, edit or deny the message. The message author will receive an indicating whether you have approved, taken ownership to edit or denied the message. 1. In the Messages screen, messages waiting to be moderated will display the green A ( ), blue E ( ) and red D ( ) symbols in the Moderation column. Before approving a message, the moderator should preview it by previewing the message as described above. 2. To approve a message, click on the green A ( ) symbol. This launches a window that enables the moderator to enter an approval message that is ed to the author. Click on Approve to complete the action or Cancel to exit without approving the message. 3. To edit a message, click on the blue E ( ) symbol. This launches window that enables the moderator to enter a message to the user that he or she will be taking ownership of the message and editing it. Click on Edit Message to complete the action or Cancel to exit without editing the message. Please note that the act of editing a message transfers ownership of the message to the moderator, meaning the moderator can edit, publish or delete the message. 4. To deny a message, click on the red D ( ) symbol. This launches a window in which you can explain to the message s author why you are denying approval. Click on Deny to complete the action or Cancel to exit without denying the message. The explanation is sent to the author via . The author can make changes then submit the message for approval. A denied message displays a status of Locked in the Messages screen. On the author s screen, the message appears with a status of My Draft TelVue Virtual Television Networks 33

34 Determining the Status of a Message There are two items that tell you the status of a message. Both are located on the Messages main screen. The first is the Status column, which tells you what state the message is in. The status for a message can be: Deleted A message with a status of Deleted means that the page was active in the past, but was marked deleted. Once the user publishes his or her changes, the message will disappear from the list. Until the user publishes changes, the message will remain with the Deleted status. Previews are not available on messages with this status. Locked A status of Locked means the message has been denied or had its ownership taken over by a moderator or that a user has not published the message yet. My Draft This indicates that the message has been created but has not been published. This status appears only to the user who created the message; all others will see a status of Locked. Pending Pending means the message has been created and is awaiting a moderator s review and approval or denial. Published Once the status is set to Published, this means the message has been finalized and is playing. Queued This indicates a message is in the process of being sent to the database. Once it is posted, the status changes to Pending. The second item that tells you a status for a message is the Playing column. A message is either playing which is indicated by the green Y ( ) symbol or is not playing indicated by the red N ( ) or gray N ( ) symbols. If the user sees the red N ( ) symbol, holding the mouse cursor over the symbol will display a pop-up message that explains the reason the message is not playing because the message schedule has expired. If the user sees the gray N ( ) symbol, typically it is because the message is not published. Clicking on the green Y ( ) or the red N ( ) symbol (but not the gray N ( ) symbol) will display a preview of the message. To preview a message with a gray N ( ) symbol in the Playing column, you would click the green P ( ) symbol in the Details column TelVue Virtual Television Networks 34

35 Message Schedules Message schedules enable a client user to indicate when to play a message. They do not replace start and end dates, they just schedule the message to play within a certain timeframe on specified days of the week. Message schedule information includes: The name and description of the schedule. The start and end time. The available days for the schedule. A client user cannot create, edit or delete message schedules. He or she can view a message schedule s details by clicking on the View button next to Day-Part Schedule on the Add Message or Edit Message screens. Doing so launches a new window and displays information about the schedule, as shown in the following graphic. Clicking on the View Details hyperlink next to part of the day (such as Evening ) displays the start and end times and available days for that schedule. To turn this off, click again on the View Details hyperlink. Clicking on the X in the upper right-hand corner of the window will close it TelVue Virtual Television Networks 35

36 Publishing Messages Publishing a message means to have WEBUS TM send a finalized web message to the television or video output player. 1. To publish a message, either click on Go To Publishing button at the bottom of the Messages screen or on the Publishing link on the navigation bar on the left-hand side of the screen. The screen refreshes, showing you the list of current publishing jobs or items waiting to be published, as shown in the picture below. 2. Click on the Publish button to publish all of the items in the list or click in the checkbox in the Select column to remove a checkmark from the checkbox to keep that message from being published. A message displays, shown in the picture below, that tells you which messages were published. Click on the Publishing, My Publish History or Messages button to go to that respective screen if you are done. If you wish to see details about a specific message, move onto the next step of this procedure TelVue Virtual Television Networks 36

37 3. To see specific information about a draft, click in the checkbox under Select (if it is not already selected) and then click on the View Job button. Click on the Return button to go back to the My Drafts screen. 4. To see a list of messages you have published, click on the My Publish History in the navigation bar. A list of jobs you have published displays for the current date under the By Date tab when you click on the Get Publish History button, including the publish job ID, the queue date and time, and the date and time the job was published. 5. To see details about a specific publishing job, click on the Publish Job ID link. Click on the Return button when you are done. 6. To see your publishing history for another date, use the pull-down calendar at the top of the screen and click on the Get Publish History button. 7. To see a list of all of the jobs you have published, click on the All Publish Jobs tab at the top of the My Publish History screen. 8. To see details about a specific publishing job, click on the Publish Job ID link. 9. You can refresh this list by clicking on the Refresh List button TelVue Virtual Television Networks 37

38 Logging Out 1. To log out of the WEBUS TM application, click on Logout in the navigation bar on the lefthand side of the WEBUS TM screen. The screen refreshes, displaying the Welcome screen, enabling you to log in again if you wish, if you do not have unpublished changes. 2. If you have unpublished changes, you will be advised that logging out without publishing will not send updates to the player and your saved drafts will be available for publishing when you next log in. To see a list of drafts awaiting publishing, click on the View Publishing button. The screen refreshes and shows you your current publishing jobs. To exit without reviewing the current publishing jobs, click on the Yes, Logout button. The screen refreshes, displaying the Welcome screen, enabling you to log in again TelVue Virtual Television Networks 38

39 Index About WEBUS TM, 7 Adding a new message, 15 Adding a New Message, 15 Day-Part Schedule, 17, 27 Deleting a Message, 30 Details About a Message, 32 Editing a Message, 27 Editing a Message, 27 Emergency message, 16 Flash and MPEG Layouts with, 20 Introduction, 3 Layouts, 17 By Type, 19 with a Schedule, 21 with a Sports Schedule, 22 with a Student of the Month, 23 with Flash and MPEG, 20 with Pictures, 21 with Text, 24 Logging In, 4 Logging Out, 38 Message Schedule, 17, 35 Messages, 9 Adding, 15 Deleting, 30 Determining Status, 34 Editing, 27 Emergency, 16 Moderating, 33 Obtaining Details, 32 Previewing, 31 Publishing, 36 Scheduling, 17, 35 School closing, 16 Screen, 5 Moderating Messages, 33 Moderating Messages, 33 MPEG and Flash Layouts with, 20 My Information, 6 Obtaining Message Details, 32 Picture Layouts, 21 Previewing a Message, 31 Publishing Messages, 36 Publishing Messages, 36 Schedule Day-Part, 17 Layouts, 21 Messages, 17, 35 School closing message, 16 Screens Messages, 5 My Information, 6 symbols used in, 11 Sports Schedule Layouts, 22 Status of a Message, 34 Student of the Month Layouts, 23 Symbols, 11 Text Layouts, 24 WEBLINX, 16, 27 WEBUS TM Requirements, TelVue Virtual Television Networks 39