No.12021/1/2016-SSS Hkkjr ljdkj Government of India lakf[;dh,oa dk;zøe dk;kzuo;u ea=ky; Ministry of Statistics and Programme Implementation v/khulfk lk f[;dh; lsok ÁÒkx Subordinate Statistical Service Division OFFICE MEMORANDUM Most Immediate ljnkj ivsy Òou Sardar Patel Bhawan, Lkaln ekxz] uã fnyyh&110001 Sansad Marg, New Delhi-110001 Dated 27 th June, 2017 Subject: Introduction of SPARROW for Subordinate Statistical Service (SSS) Officers. The undersigned is directed to refer to SSS Division O.M. of even number dated 22 nd March, 2017 on the above mentioned subject and to say that it has become mandatory for SSS Cadre Officers to record their APAR online for the Reporting Year 2016-17 onwards and no manual filing of APAR shall be permitted subject to exceptions mentioned in para 8. 2. NIC has informed that the website enabling online filing of APAR for SSS Officers has been made live and is accessible through https://sparrow-sss.eoffice.gov.in. The flow chart of APAR in electronic environment, general instruction for filing APAR online and Frequently Asked Question (FAQs) pertaining to SPARROW are enclosed herewith as annexure(s) A, B & C respectively for smooth operation of the platform. 3. For online filing of APAR, all participating Ministries /Departments /Organisations were already requested to nominate officers to perform role of PAR and PAR Manager vide O.M. of even number dated 23 rd May, 2017. The requisite information is yet to be received from many participating Ministries/ Department. It is requested that the same may please be provided at the earliest. The information may be furnished to this division by e-mail only at dir-sss-mospi@nic.in 4. It is reiterated that all nominated Officers and user Officers must have an NIC e- mail ID and mobile number linked with the Aadhaar Number for using the SPARROW platform as mentioned in the previous communications. 5. Due to some technical difficulties which arose in the development and initial testing of SPARROW, the prescribed timeline and target dates fixed by DoP&T vide its O.M. No. 22/10/2015-CS I (APAR) dated 27 th May 2016 read with O.M. No. 21011/18/2005-Estt. (A) (Pt. II) dated 23 rd July 2009 for completion of APAR for the year 2016-17 could not be met and have been altered for the year 2016-17 only with
the approval of the Competent Authority which are re-scheduled and should be strictly followed: Sl. No. Activity Date by which to be completed a. Submission of self-appraisal to the Reporting Officer. b. Forwarding of report by Reporting Officer to Reviewing Officer c. Forwarding of report by Reviewing Officer to Administration / APAR Cell. d. Disclosure of APAR to the Officer reported upon. 31 st July, 2017 16 th August, 2017 31 st August, 2017 10 th September, 2017 e. Receipt of representation, if any, on APAR 15 days from the date of communication f. Forwarding of representation to the Competent Authority 7. Disposal of representation by the Competent Authority. 8. Communication of the decision of the Competent Authority on the representation by the APAR Cell. 9. End of entire APAR process, after which the APAR will be finally taken on record**. 30 th September, 2017 Within one month from the date of receipt representation Within 15 days of finalization of decision by competent authority 31 st December, 2017 **Note: Entire APAR process should be completed by 31 st December 2017, after which APAR will be finally taken on record. No changes can be made in the APAR after the midnight of 31 st December 2017 and same will be automatically closed and finally submitted irrespective of its pendency in the channel. 7. The above relaxation in the timeline is being resorted to as a one-time measure to cater to the needs of initial implementation of SPARROW application. Standard timeline has to be scrupulously followed from the next reporting year onwards. 8. All the Participating Ministries/ Departments/ Organizations of SSS are requested that APAR of SSOs and JSOs may be filled online only with an exception in respect of those JSOs/SSOs who s physical APAR(s) have already been filled and are complete in all respect on or before 15 th June 2017. Such Officers have the option of either
submitting the APAR online or they can submit the physical APAR for repofting year 2016-17 only. Future APAR(s) have to be submi*ed online only keeping in view the Standard timelines proposed by DoP&T vide its O.M. No. 22llOl20I5-CS I (APAR) dated 27b May 2016 read with O.M. No. 210111L812005-Estt. (A) (Pt. il) dated 23'd July 2009. 9. Help Manual as well as video clip in form of step by step guide for different roles as, PAR Manager, Officer Repofted Upon, Reporting Officer and Reviewing Officer is available under the Helo tab on httos://soarrow-sss.eoffice.oov.in. 10.IncaseofanyQu ry,p easee.mai usat@withcomp ete details of the problem being faced or you may contact the following officer from SSS Division:- Shri. Amit Paunikar, Senior Statistical Officer Telephone No. 011-23742L76 Mobile No. 09313830846 Encl: As above. Jc*r*d% (K. SaraswaUrfi Under Secretary to the Government of India Tel. O1l-23340888 Copy for information and necessary action to: 1. All the participating Ministries/Depaftments/Organisations of SSS. 2. DDG (Admn.), NSSO (FOD) Hqrs. New Delhi with a request to circulate this letter to all the ZO's/RO's/SRO's for immediate compliance 3. Computer Centre, R.K.Puram, New Delhi with the request to place in the official website of the Ministry under the APAR Circulars of SSS.
Annexure A Work Flow of APAR in SPARROW Work Flow for NRC PAR Manager (Create Workflow) Work Flow for Foreign Assignment Communication to Officer (Issue of NRC) Workflow for APAR (Completion of Section-I) (Fill Section-II of APAR) (Issue of Foreign Assign Note) Communication to Officer Reporting Officer (Fill Section-III of APAR) Reviewing Officer (Fill Section-IV of APAR) APAR Represented Referral Board Decision on Representation Disclose APAR (Closure) APAR Accepted Communication to Officer
Annexure B General Instruction for online writing of APAR in SPARROW 1. Officer should open the url https://sparrow-sss.effice.gov.in/ preferably in Mozilla browser. The software runs smoothly on Mozilla browser and thus it is recommended. Then the "SPARROW - Read Me" window (given below) will open which shows the information about the e-signing facility in the SPARROW. 2. The read me window will have two buttons namely Close and Continue marked in blue, you can click any of the two buttons they will be doing the same function. On clicking any of the above two buttons, the user will be directed to the login screen of the SPARROW.
3. The "Smart Performance Appraisal Report Recording Online Window" screen will open up which is essentially a login screen for SPARROW. The screen will have three fields "Username", "Password" and "Captcha". 4. The username will be the NIC email id and only the name before "@" should be entered. For example if your NIC email is anil.kumar@nic.in or anish.upadhay@gov.in, then, the user id will be anil.kumar. 5. The password for the application will be same as your NIC email ID password. 6. It is mandatory for all officers of SSS to link their Aadhaar Number with the functional mobile number for e-signing the APAR. A screen would appear where the officer has to enter Aadhaar number and press Verify and update button. On pressing, an OTP number will be generated and sent to the registered mobile. Once this OTP number is fed, the Aadhaar number will get verified and the SPARROW screen would open. 7. The officers have been assigned various roles for smooth implementation of software. The roles are PAR Manager,,, Reporting and Reviewing Officer. Each role is explained in brief below. 8. The basic function of the PAR Manager is to define the work flow. The PAR Manager has to click the tab workflow on the left hand side the screen and then click Create / Update link. The officer can then search the officer whose workflow is to be generated, using employee code. The PAR manager would then enter the Reporting Authority and Reviewing Authority by searching them using their employee codes and save the workflow.
9. After generation of workflow, the would generate APAR for the Officer Reported upon. Further would fill the Section-I of APAR with details like leave taken, training attended etc and forward it to the Officer Reported Upon after e-signing based on OTP received on his linked mobile. 10.Further, the would then fill Section-II of APAR and would forward it to the Reporting Officer after e-signing. 11.The Reporting Officer would then fill Section-III of APAR and would give grades to the after e-signing. 12.The Reviewing Officer would then fill Section-IV of APAR and would give grades to the after e-signing. 13. will then forward it to the. 14.The can either accept the APAR or can put the APAR for Representation. In case the officer accepts the APAR, the APAR would go to for closure. 15.In case the Officer chooses the option for Put for representation the APAR would be sent to who will send it to the Referral Board. Further process will be done manually by Referral board. The Referral Board will upload the orders manually and will forward the same to who will communicate it to the.
Annexure C FAQ Issue encountered by officers in logging in. 1. I am getting security exception in my Mozilla Firefox window. Kindly resolve the issue? The officers have to add this site as exception in Mozilla Firefox after which the problem will be resolved. An option mentioning ADVANCED >> Add to Exception is available in Mozilla Firefox Screen. Officers are requested to kindly add this site as exception. 2. How would I know my email-id for signing into SPARROW? The NIC email-id of the officers has been sent to SPARROW support team already. However it can also be ascertained by visiting the sparrow website by going to sparrow-sss.effice.gov.in. A link at the home screen of SPARROW portal (adjacent to Username option) is available wherein the officer can know his username by entering his Employee Code. 3. Can I search in Google or some other search engine to go to Sparrow website? If any officer searches SPARROW in any search engine, then Sparrow for IAS or IPS officers with links sparrow.eoffice.gov.in or sparrowips.eoffice.gov.in would appear as search result. The officer will not be able to login to SPARROW for SSS officers. The officers are requested to type URL sparrow-sss.effice.gov.in into the address bar. 4. Personnel Information Management System (PIMS) screen is opening when I try to login to SPARROW. Why? Personnel Information Management System (PIMS) window will open in 2 cases. First, the officer s email-id is not been registered in SPARROW module or Second, he is using a different NIC email-id than has been registered. a) The username for SPARROW is case sensitive and not using correct case in username results into opening of PIMS screen. The officers are requested to search the username as explained in Question 2 of this FAQ and enter the case sensitive username. b) Some officers are also using @gov.in or @nic.in after the SPARROW Username due to which they are being directed to PIMS Screen. The officers are requested to use only username before @ while logging in. Note: In case of any query apart from above, please e-mail us at dir-sssmospi@nic.in with complete details of the problem being faced.