Word 2010 Beginning File Tab... 2 Quick Access Toolbar... 2 The Ribbon... 3 Help... 3 Opening a Document... 3 Documents from Older Versions... 4 Document Views... 4 Navigating the Document... 5 Moving Around in the Document... 5 Keyboard Shortcuts... 5 Selecting Text... 5 Moving Text... 6 Little Corrections... 7 Landscape or Portrait Orientation... 7 Margins... 7 Formatting a Paragraph... 7 Adjusting Line Spacing... 8 Styles in Word 2010... 8 Formatting Text... 8 Format Painter... 9 Alignment... 9 Changing the Default Font... 9 Changing Case... 9 Creating a Bulleted List... 10 Creating a Numbered List... 11 Automatic Capitalization... 12 Tab Stops... 12 Spelling & Grammar Check... 13 Readability Statistics... 14 Thesaurus... 15 AutoCorrect... 15 Symbols... 16 Find... 17 Pictures... 17 Screenshot... 18 Screen Clipping... 18 Page Borders... 19 Paragraph Borders... 19 Saving a Document... 20 Saving for Older Versions... 20 Saving as PDF... 20 Printing the Document... 21 Templates... 21 Technology Training Resources can be found at http://www.davis.k12.ut.us/dsd/techtraining. Page 1
File Tab The Microsoft Office Button from Word 2007 is replaced by the File tab in Word 2010. The File tab is the first tab on the Ribbon and provides access to open, save, and print documents. Quick Access Toolbar The Quick Access Toolbar is above the Ribbon. When the cursor is over a button, the name of the button is displayed. The options available when Microsoft Office 2010 is first installed include Save, Undo, and Redo. Customizing the Quick Access Toolbar To add an item to the Quick Access Toolbar, click on the Customize Quick Access Toolbar down arrow at the end of the Quick Access Toolbar and then click on the desired item. Options with a check mark in front of them are currently displayed on the Quick Access Toolbar. To remove a button, click on the Customize Quick Access Toolbar down arrow at the end of the Quick Access Toolbar and then click on the desired item. (This removes the checkmark in front of the item.) To add a command button from the Ribbon, right click on the desired button and choose Add to Quick Access Toolbar. To remove a command button that has been added, right click on the button on the Quick Access Toolbar and choose Remove from Quick Access Toolbar. Changing the order of the Buttons on the Quick Access Toolbar Click on the Customize Quick Access Toolbar drop down arrow at the end of the Quick Access Toolbar and choose More Commands. In the column on the right below Customize Quick Access Toolbar, click on the item to be moved. To move the item up, click on the up arrow at the right. To move the item down, click on the down arrow at the right. Position of the Quick Access Toolbar The Quick Access Toolbar is usually located above the Ribbon. To place the Quick Access Toolbar below the Ribbon, click on the Customize Quick Access Toolbar down arrow and choose Show Below the Ribbon. To place the Quick Access Toolbar above the Ribbon, click on the Customize Quick Access Toolbar down arrow and choose Show Above the Ribbon. Page 2
The Ribbon The Ribbon runs across the top of the window. The Ribbon consists of 3 types of items. o Tabs This is the main level and includes Home, Insert, Page Layout, etc. o Groups Each tab has several groups that show related items together. o Commands A command is a button in a group or an item in a list. Some tabs are only available when a particular item is selected. For example, the Picture Tools tab is only shown when a picture is selected. Using the Ribbon Click on the desired tab. The commands on each tab are grouped. The name of the group is at the bottom. Some groups have a Dialog Box Launcher button which opens the dialog box with more commands. Minimizing/Restoring the Ribbon The Ribbon can be minimized to provide more working space for the document. To minimize the Ribbon, click on the Minimize the Ribbon up arrow under the Close button at the top right of the window. o OR double click on the currently selected tab on the Ribbon. To display the Ribbon, click on the Expand the Ribbon down arrow under the Close button at the top right of the window. o OR double click on the currently selected tab on the Ribbon. Help Click on the Microsoft Word Help button in the top right corner. Type the desired word in the search box and then press the Enter key. Choose the desired topic from the ones displayed. To research another topic, enter the desired word in the search box and then press the Enter key. Note An active Internet connection finds more results. Opening a Document Click on the File tab and then click on Open. Navigate to the location of the desired file. Choose the name of the file to work with and click on the Open button. If the desired document was opened recently, click on the File tab and then click on Recent. Click on the desired document in Recent Documents or the location in Recent Places. Page 3
Documents from Older Versions Microsoft Word 2010 can open documents created in all previous versions of Word. Previous versions will be opened in compatibility mode, indicated by [Compatibility Mode] after the name of the document in the title bar. Features new to Microsoft Word 2010 are not available when a document is in compatibility mode. Documents can be converted to the Microsoft Word 2010 version. Converting Older Word Documents Click on the File tab, click on Info, and then click on Convert. Click on the File tab and then click on Save to complete the conversion. Document Views Documents can be viewed in many different ways. On the Ribbon, click on the View tab. In the Document Views group, click on the desired view. Print Layout is the usual view. Full Screen Reading Full Screen Reading is a view which makes it easy to read the document on the screen. On the Ribbon, click on the View tab. Click on Full Screen Reading. Click on the View Options button at the top right of the screen for more options. To leave Full Screen Reading, click on the Close button at the top right. Zoom Zoom in or out on the document as desired. On the Ribbon, click on the View tab. In the Zoom group, click on the Zoom button. In the Zoom to section, choose the desired zoom. OR Use the Zoom toolbar on the Status Bar at the bottom right corner of the window. White Space The feature Hide White Space removes the top and bottom margins from view. Place the cursor in the space between two pages and double click. (The White Space is hidden.) Place the cursor in the space between two pages and double click again. (The White Space shows.) Page 4
Navigating the Document The Navigation pane provides easy navigation through long documents. To bring up the Navigation pane, click on the Home tab, and then in the Editing group, click on Find. The Navigation pane opens on the left. Click on the second tab to see the thumbnails of the pages of the document. To navigate to a desired page, scroll through the thumbnails and click on the desired page. Moving Around in the Document Arrow Keys...Move one letter or line. Scroll Bar...Slide smoothly through the document. Page Up/Page Down...Move through the document screen by screen. Home Key...Move to the beginning of a line of text. End Key...Move to the end of a line of text. Control Right/Left Arrow...Move through the document word by word. Control Up/Down Arrow...Move through the document paragraph by paragraph. Control Home...Move to the beginning of the document. Control End...Move to the end of the document. Control Page Up/Page Down...Move to the top of the previous page or next page. Keyboard Shortcuts Press the Alt key on the keyboard to display (turn on) the keystrokes for the tabs. Press the desired key such as H for the Home tab. Continue pressing the indicated keys and/or down arrow to make the desired choices. To remove (turn off) the keystroke markers from the screen, press the Alt key. Selecting Text Selecting Text with a Mouse Move the cursor to the beginning of the text to be selected. Click with the left mouse button and drag the cursor to the end of the text to be selected. Selecting Text with the Keyboard Place the cursor at the beginning of the text to be selected. Hold down the Shift key and use the arrow keys to move the cursor to the end of the text to be selected. Release the Shift key. Crazy Clicking 1 click places the cursor in the document. 2 clicks in the middle of a word selects the word. 3 clicks in the middle of a paragraph selects the paragraph. Control click selects a sentence. Selecting Text in the Left Margin Place the cursor to the left margin directly across from the text to be selected. Click and drag down the margin. The text is selected one line at a time. Page 5
Selecting a Range of Text Click at the beginning of the text to be selected. Hold down the Shift key and click at the end of the text to be selected. Selecting All Text Hold down the Control key and press A. Warning - Once the text is selected, pressing a key will cause the highlighted text to be replaced with that keystroke. Moving Text Cutting and Pasting Text Select the text to be moved. Press Ctrl X OR on the Ribbon, click on the Home tab. o In the Clipboard group, click on the Cut button. Click where the selected text is to be pasted. Press Ctrl V OR on the Ribbon, click on the Home tab. o In the Clipboard group, click on the Paste button. Copying and Pasting Text Select the text to be copied. Press Ctrl C OR on the Ribbon, click on the Home tab. o In the Clipboard group, click on the Copy button. Click where the selected text is to be pasted. Press Ctrl V OR on the Ribbon, click on the Home tab. o In the Clipboard group, click on the Paste button. Seeing the Clipboard In the Clipboard group, click on the Dialog Box Launcher in the bottom right corner. When the Clipboard is open, copying in another program places that information in the Clipboard. Pasting from the Clipboard Dragging Text Bring up the Clipboard. Click in the document where the text is to be pasted. Click on the desired item in the Clipboard. Select the text to be moved. Place the cursor in the middle of the selected area and drag the text to the new location. Release the mouse button. Be sure to watch the shaded marker to see where the text will be placed. Page 6
Little Corrections Erasing Text The Backspace key erases characters to the left of the cursor. The Delete key erases characters to the right of the cursor. Undo and Redo To reverse the last change made, click on the Undo button on the Quick Access Toolbar. To change things back, click on the Redo button on the Quick Access Toolbar. To see the undo history, click on the down arrow next to the button. To perform multiple undo s, click on the Undo down arrow and click on the desired item in the list. The action clicked on and all others above it in the list will be undone. Landscape or Portrait Orientation On the Ribbon, click on the Page Layout tab. In the Page Setup group, click on the Orientation button and choose Portrait or Landscape. Margins On the Ribbon, click on the Page Layout tab. In the Page Setup group, click on the Margins button and choose an option from the list OR click on Custom Margins at the bottom. o Click on the Margins tab. o Enter the numbers for Top, Bottom, Left, and Right margins. o In the Apply to box, choose the Whole document or This point forward. o Selected Text (Custom Margins only) If text was selected when the margins were changed, there is an option to apply the margins to the Selected text. Note - Changing the margins for a block of text moves the text to a new page. Formatting a Paragraph Click in the paragraph to be formatted or highlight the paragraphs if formatting more than one. On the Ribbon, click on the Page Layout tab. In the Paragraph group, use the up and down arrows in the Indent Left box and the Indent Right box to adjust the indentation of the paragraph OR click in the box and enter the desired indentation. In the Paragraph group, use the up and down arrow buttons in the Spacing Before box and the Spacing After box to adjust the spacing of the paragraph OR click in the box and enter the desired spacing. Page 7
Adjusting Line Spacing Click in the paragraph to be formatted or highlight the paragraphs if formatting more than one. In the Paragraph group, click on the Line Spacing button and choose the desired spacing. Styles in Word 2010 A style defines the overall look of the document. The Word 2010 style has more space between paragraphs and lines than the Word 2003 style. Changing the Style In the Styles group, click on the Change Styles button. Place the cursor over the Style Set button and then click on the desired style. Live Preview allows the user to see the document in a style by holding the cursor over that style. Setting the Default Style The Default Style is the style each new document is given when it is created. Choose the style which is to become the default style as the style for the current document. In the Styles group, click on the Change Styles button and click on Set as Default. Formatting Text Highlight the text to be changed. In the Font group, change the font and font size as desired. Click on the Grow Font or Shrink Font buttons to quickly adjust the font size. Note - By clicking on the Font down arrow or the Font Size down arrow and resting the cursor over the desired choice, the highlighted text changes to preview the effect of the choice. Exact Font Size Mini toolbar The exact font size desired can be typed in the Font Size box. Click in the Font Size box. Type in the desired size (i.e. 11.5), and press the Enter key. The Mini toolbar is a semi-transparent toolbar which appears when text is selected. Highlight text to be formatted. Use the buttons on the Mini toolbar to make the desired changes to the text. If the Mini toolbar has disappeared, right click on the highlighted text to bring up the Mini toolbar. Page 8
Format Painter Select the text with the desired formatting. On the Ribbon click on the Home tab. In the Clipboard group, click on Format Painter. Notice - The cursor changes to a paintbrush. Click and drag over the text to be formatted. Note - The Format Painter then turns itself off. Repeated use of the Format Painter Alignment Select the text with the desired formatting. On the Ribbon click on the Home tab. In the Clipboard group, double click on Format Painter. Click and drag over the text to be formatted. Note - To turn off the Format Painter, click on the Format Painter button. Highlight the text to be formatted. In the Paragraph group, click on the appropriate alignment button on the toolbar. o Left Text aligns to the left with an uneven edge on the right. o Center Text aligns to the center. o Right Text aligns to the right with an uneven edge on the left. o Justify Text aligns with even edges on left and right by spacing words across the page. Changing the Default Font In the Font group, click on the Dialog Box Launcher button at the bottom right corner. Choose the desired font and font size. Click on the Set As Default button at the bottom left. Choose whether the font is being set as default for the open document or for all documents. Click OK. Click OK. Changing Case Highlight the text to be formatted. In the Font group, click on the Change Case button. Choose the case. (Sentence case, lowercase, UPPERCASE, Capitalize Each Word, toggle case) Page 9
Creating a Bulleted List Click in the text to be bulleted. In the Paragraph group, click on the Bullets button. Turning Off Bullets Click in the text that is bulleted. In the Paragraph group, click on the Bullets button. Making a Sub-Bullet Click at the beginning of the text. Press the Tab key OR on the Ribbon, click on the Home tab. o In the Paragraph group, click on the Increase Indent button. Making a Sub-Bullet a Regular Bullet Click at the beginning of the text. Hold down the Shift key and press the Tab key OR on the Ribbon, click on the Home tab. o In the Paragraph group, click on the Decrease Indent button. Changing the Type of Bullets Click in the bulleted text. In the Paragraph group, click on the down arrow after the Bullets button. Move the cursor over the choices and notice the preview of the text. Click on the desired type of bullets. Customizing Bullets Click in the bulleted text to be changed. In the Paragraph group, click on the Bullets down arrow. Click on Define New Bullet. To use a symbol bullet: o Click on the Symbol button. o Click on the down arrow in the Font box and choose the desired font. (i.e. Wingdings) o Click on the desired symbol. o Page 10
Creating a Numbered List Click at the beginning of the text to be numbered. In the Paragraph group, click on the Numbering button. Turning Off Numbering Click in the line of text that is numbered. In the Paragraph group, click on the Numbering button. Making a Sub-Item Click at the beginning of the text. Press the Tab key OR on the Ribbon, click on the Home tab. o In the Paragraph group, click on the Increase Indent button. Making a Sub-Item a Regular Number Click at the beginning of the text. Hold down the Shift key and press the Tab key OR on the Ribbon, click on the Home tab. o In the Paragraph group, click on the Decrease Indent button. Number Alignment A numbered list with 10 or more items usually looks better when the numbers are aligned to the right. Click and drag to highlight the list. In the Paragraph group, click on the Numbering down arrow. Click on Define New Number Format. Click on the Alignment box down arrow and choose Right. Restarting Numbering Click in the numbered line to be changed. In the Paragraph group, click on the down arrow after the Numbering button. Click on Set Numbering Value. Click to select Start new list box. In the Set value to box, enter the number to begin with. Page 11
Automatic Capitalization Tab Stops Word 2010 capitalizes the first letter of sentences by default. This AutoCorrect feature can be turned on or off. After entering the first item of the list, press the Enter key to move to the next item in the list. When the cursor is placed over the first word, the first letter has a blue underlining. Place the cursor over the blue underlining and click on the lightning bolt. To remove capitalization this one time only, click on Undo Automatic Capitalization. To turn off Automatic Capitalization from now on, click on Stop Auto-capitalizing First Letter of Sentences. To make changes to AutoCorrect Options, click on Control AutoCorrect Options. Default Tab Stops Tab stops are set for every.5 inches by default. Types of Tab Stops Name Symbol Description Left Tab Text is left justified against the position of the tab. Center Tab Right Tab Decimal Tab Bar Tab What is a Leader? Text is centered from the position of the tab. Text is right justified against the position of the tab. Text is justified with the decimal point (period) in line with the position of the tab. Text is left justified against the position of the tab and a bar is placed in the text at the position of the tab. A leader is a series of marks like periods to help the eye follow the text correctly. A leader may be a series of dots. (.), a series of hyphens (dashes). (---------), or a series of underscores ( ). Where is the Ruler? The Ruler is an important item in setting tabs. The Ruler appears under the ribbon and down the left side of the screen. On the Ribbon, click on the View tab. In the Show group, click to place a checkmark in front of Ruler. Page 12
Setting a Tab Stop Highlight the desired text. In the Paragraph group, click on the Dialog Box Launcher button. Click on the Tabs button in the window. Click in the Tab stop position box and enter the desired position for the tab. In the Alignment section, select the desired alignment. In the Leader section, select the type of leader or select None. Click on the Set button. Changing the Position of a Tab Stop Highlight the desired text. On the Ruler, click on the tab stop and drag it to the desired location. Customizing the Tab Stop Highlight the desired text. On the Ruler, double click on the tab stop to be customized. In the Alignment section, select the desired alignment. In the Leader section, select the type of leader or select None. Click on the Set button. Clearing a Tab Stop Highlight the desired text. On the Ruler, click on the tab stop to be cleared and drag it off the Ruler. Clearing All Tab Stops from Text Highlight the desired text. In the Paragraph group, click on the Dialog Box Launcher button. Click on the Tabs button in the window. Click on the Clear All button. Spelling & Grammar Check Right Click Correct Right click on the word in question. (The word is marked with red underscore.) Select from the words at the top of the box OR Click on Spelling and use the Spell Checker as noted below. Page 13
Spelling Check On the Ribbon, click on the Review tab. In the Proofing group, click on Spelling & Grammar. The word in question is shown in red in the context of the sentence. Choose one of the following: o Ignore Once - Don t replace the word. o Ignore All - Don t replace the word and don t stop if the same problem is encountered again. o Add to Dictionary- Add the word to the dictionary. Note: This permanently changes the Spelling Dictionary. o Change - Change the word in red to the selected word. o Change All - Change all occurrences of the o word in the document to the selected word. AutoCorrect - Sets the computer to automatically help with spelling. Note: Automatic spelling must be turned on in Options. Click on the Close button. Note If the program does not recognize any spelling or grammar errors, the window does not open. Grammar Check When the computer encounters a grammar question, the word(s) in question are underlined in green. Choose one of the following: o Ignore Once - Don t replace it. o Ignore Rule - Don t replace it and don t stop if encountered again. o Next Sentence - Used to move to the next problem after making corrections to the sentence in the window. o Change - Change the word in green to the selected word. o Explain - Offers an explanation of the grammar in question. Click on the Close button. Spelling and Grammar Options Click on the File tab and then click on Options. Click on Proofing in the left pane. In the When correcting spelling and grammar in Word section, make the desired choices. Readability Statistics Displaying Readability Statistics Click on the File tab and then click on Options. Click on Proofing in the left pane. In the When correcting spelling and grammar in Word section, click in front of Show readability statistics. Page 14
Seeing the Statistics Word Count Thesaurus The Readability Statistics are displayed when the spelling and grammar checking is finished. Counts - the number of words, characters, paragraphs, and sentences in the document. Averages - the average number of Sentences per Paragraph, Words per Sentence, and Characters per Word. Readability - the percentage of Passive Sentences, the Flesch Reading Ease score, and the Flesch-Kincaid Grade Level of the document. The number of words in a document is displayed on the Status Bar at the bottom of the screen. To count the number of words in a selection, highlight the selection. The first number is the count. (i.e. 250/3500 indicates the section has 250 words out of a total of 3500 words in the document.) If the Word Count is not displayed, right click on the Status Bar and select Word Count. Right Click Thesaurus o Right click on the desired word. o Place the cursor over Synonyms and then click on the desired word. Thesaurus o Right click in the word to look up. o Place the cursor over Synonyms and then click on Thesaurus at the bottom of the list. o Click on the desired meaning if the list of words is not showing. o Right click on the desired word and choose Insert. Looking Up a Different Word o Click on a word showing in the window of the Search for box. o OR type in the desired word and click on the green arrow. AutoCorrect Click on the File tab and then click on Options. Click on Proofing. Click on the AutoCorrect Option button. Choose from the checkboxes: o Correct TWo INitial CApitals o Capitalize first letter of sentences o Capitalize first letter of table cells o Capitalize names of days o Correct accidental usage of caps lock key. Page 15
Correcting Automatically Word 2010 is set to automatically replace some typed text with the specified replacement. This is the Replace text as you type section and is most frequently seen as a spell checker. A shortened version can be entered to be replaced by the longer version, i.e. dsd typed in could be set to be replaced with Davis School District. Click on the File tab and then click on Options. Click on Proofing. Click on the AutoCorrect Options button. In the Replace: box, type the word to be changed automatically. In the With: box, type the word or words to automatically replace the word typed in Replace:. Click on Add. Removing an Entry from AutoCorrect Symbols An entry may need to be removed from the Replace text as you type section. Click on the File tab and then click on Options. Click on Proofing. Click on the AutoCorrect Options button. In the Replace: box, begin typing the entry to be removed. Use the scroll bar to locate the desired entry in the list and then click on the entry to be removed. Click on Delete. On the Ribbon, click on the Insert tab. In the Symbols group, click on the Symbol button. If the desired symbol is not in the list, click on More Symbols. Click on the Font box down arrow and choose the desired font. (i.e. Symbol or Wingdings) Click on the desired symbol. Click on the Insert button. Symbols Automatically Symbols can be added as an AutoCorrect option. Locate the desired symbol or character as noted above but do not click on the Insert button. Click on the AutoCorrect... button. The symbol is placed in the With box. In the Replace: box, type the word or key sequence. Click on Add. Click on the Close button to close the Symbol window. Page 16
Find In the Editing group, click on Find. The Navigation pane opens on the left. Click in the Search box and enter the word or phrase to be found. The number of matches is displayed below the Search box. To navigate to a match, click on the desired item in the Navigation pane. All matches are highlighted in the document. To remove the highlighting, either delete the word(s) out of the Search box or close the Navigation pane. Find and Replace Pictures In the Editing group, click on Replace. In the Find what box, enter the word or phrase to be found. In the Replace with box, enter the word or phrase to replace it with. Click on the Find Next button to find the word(s) in the text. Click on the Replace button to replace the word in the text. Inserting Clip Art Click in the document where the picture is to be placed. On the Ribbon, click on the Insert tab. In the Illustrations group, click on Clip Art. In the Clip Art pane, type a word in the Search for: box and click on the Go button. If a message appears asking if pictures should be included from the Microsoft site, click on the Yes button. o Note An active Internet connection is required to see clipart from the Microsoft site. Scroll through the collection and find the desired picture. Click on the desired picture. Positioning Pictures in Word Double click on the picture. The Format tab of Picture Tools comes up on the Ribbon. In the Arrange group, click on the Wrap Text button and choose Square or Tight. o Square causes the text to line up on a straight edge on the side of the picture. o Tight causes the text to wrap closely to the picture, following the shape for the picture. Click on the picture and drag it to the desired position. Page 17
Changing Default Text Wrapping Click on the File tab and then click on Options. Click on Advanced. Scroll to the Cut, copy and paste section. Click on the down arrow in the box next to Insert/paste pictures as and choose Square or Tight. Inserting a Picture from Files Click in the document where the picture is to be placed. On the Ribbon, click on the Insert tab. In the Illustrations group, click on Picture. Navigate to the location of the picture. Click on the desired picture. Click on the Insert button. Resizing a Picture Click on the picture. Move the cursor over a corner. (The cursor changes to a two-headed arrow.) Click and drag to the desired size. Rotating the Picture Screenshot Double click on the picture. The Format tab of Picture Tools comes up on the Ribbon. In the Arrange group, click on the Rotate button and choose the desired rotation. OR click on the green dot above the picture and drag the picture to the desired angle. Screenshot allows the user to capture a program window that is open on the computer. On the Ribbon, click on the Insert tab. In the Illustrations group, click on Screenshot and then click on the desired program window. Make adjustments to the picture as desired. Screen Clipping Screen Clipping allows the user to capture a portion of a program window that is open on the computer. Bring up the program window to be captured. Bring up the Word document and click where the captured area is to be placed. On the Ribbon, click on the Insert tab. In the Illustrations group, click on Screenshot and then click on Screen Clipping. Click and drag to select the desired portion of the program window. Make adjustments to the picture as desired. Page 18
Page Borders Click in the document. On the Ribbon, click on the Page Layout tab. In the Page Background group, click on the Page Borders button. Line Borders o Choose the desired Setting: and choose a style, color and width as desired. Art Borders o Click on the Art: down arrow and select o a border. Make changes as desired to color and width. Look at the Preview to see if the desired effect is obtained. Buttons in the Preview section can be used to apply the border to particular sides of the document. The border is applied to the whole document unless a different choice is made in the Apply to: box. Turning Off a Border On the Ribbon, click on the Page Layout tab. In the Page Background group, click on the Page Borders button. In the Setting section, click on None. Paragraph Borders Click in the paragraph that is to receive the border, or highlight the paragraphs to receive the border. Note: If only a word or group of words is to have the border, highlight the word(s). On the Ribbon, click on the Page Layout tab. In the Page Background group, click on the Page Borders button. Click on the Borders tab. Line Borders o Choose the desired Setting: and choose a style, color and width as desired. Look at the Preview to see if the desired effect is obtained. Buttons in the Preview section can be used to apply the border to particular sides of the paragraph. Click on the Apply to: down arrow and select whether the border is to be placed around the Paragraph or just the selected Text. Note: A border around Text goes on all four sides of the text. Page 19
Saving a Document Saving the Document in Windows XP Click on the File tab and then click on Save As. By default, Word saves documents to the My Documents folder as an.docx file. o In the schools, the default location may be the H: drive. Change the name of the document as desired. Be sure to notice where the document is being saved. Note To create a new folder, click on the Create new folder button and type in a name for the folder. Click on Save. Saving the Document in Windows 7 Click on the File tab and then click on Save As. By default, Word saves documents to the Documents folder located in Libraries as a.docx file. o In the schools, the default location may be the H: drive. Change the name of the document as desired. Be sure to notice where the document is being saved. Note To create a new folder, click on New folder and type in a name for the folder. To save the document to a different location: o Click on the desired location in the list at the left. o To see subfolders, click on the triangle in front of the main folder. Click on Save. Saving for Older Versions Click on the File tab and then click on Save As. Check the name of the document and make changes as needed. In the Save as type box, click on the down arrow and choose Word 97-2003 Document. Click on Save. Saving as PDF Click on the File tab and then click on Save As. Navigate to the location where the PDF document is to be saved. Change the file name if desired. Click on the down arrow next to the Save as type box and choose PDF. Click on Save. Page 20
Printing the Document Click on the File tab and then click on Print. Check Printer to make sure the correct printer is chosen (Click on the button and choose a printer). To change which pages are to print, click on the Print All Pages button and choose the desired option. To print a range of pages, click in the Pages box and enter the numbers to be printed. Make other changes as desired with the buttons in the Settings section. Click on the Print button. Printing More Than One Page Per Sheet Templates Printing more than one page per sheet allows a single page document to be printed multiple times on one page. Note: When the contents of a page are reduced to fit on a smaller area such as ¼ page, everything on the page is that much smaller. Consider making the font and images larger. Determine the number of pages to be printed on a single sheet (2, 4, 6, 8, or 16.) Prepare the document to have the desired number of pages. o Select the entire document by using Ctrl A. o Copy the selection using Ctrl C. o Go to the end of the document with Ctrl End and press Ctrl Enter to move to a new page. o Paste the selection using Ctrl V. o Repeat pressing Ctrl Enter and Ctrl V for the desired number of copies to be on the single page. Click on the File tab and then choose Print. In the Settings section, click on the 1 Page Per Sheet button and choose the desired number of sheets to print on a sheet. Print the document. Templates provide the basic format of a document. Click on the File tab and then click on New. Choose the desired type of template. Choose the desired folder of templates if available. Choose the desired template. Click on the Download button. Page 21