Word 2010 Essentials. Training Manual. Narre Community Learning Centre Inc

Word 2010 Essentials Training Manual Narre Community Learning Centre Inc

TABLE OF CONTENTS Module One: Getting Started... 2 Workshop Objectives... 3 Module Two: Opening and Closing Word... 4 Opening Word... 5 Understanding the Interface... 7 Using Backstage View... 11 Creating a Blank Document... 13 Closing Word... 14 Module Three: Working with Documents... 15 Saving Files... 16 Opening Files... 18 Closing Files... 20 Creating a Document from a Template... 21 Using the Recent List... 23 Module Four: Your First Document... 25 Typing Text... 26 Selecting Text with the Mouse or Keyboard... 27 Dragging and Dropping Text... 29 Starting a New Page... 31 Module Five: Basic Editing Tasks... 33 Using Cut, Copy, and Paste... 34 Using the Office Clipboard... 36 Using Undo and Redo... 37 Finding and Replacing Text... 38

Setting Paste Options... 40 Using the Selection Pane... 42 Module Six: Basic Formatting Tasks... 44 Understanding Levels of Formatting... 45 Changing Font Face and Size... 46 Changing the Font Color... 49 Adding Font Enhancements... 52 Adding a Visual Effect... 53 Clearing Formatting... 54 Module Seven: Advanced Formatting Tasks... 55 Highlighting Text... 56 Changing Case... 57 Using the Format Painter... 58 Using the Font Dialog... 59 Setting Open Text Options... 62 Module Eight: Formatting Paragraphs... 64 Changing Spacing... 65 Setting the Alignment... 68 Adding Bullets and Numbering... 72 Adding Borders and Shading... 75 Module Nine: Working with Styles... 79 About Styles... 80 Applying a Style... 81 Changing the Style Set... 83 Changing the Theme... 85 Changing Theme Elements... 87

Module Ten: Formatting the Page... 88 Adding Headers and Footers... 89 Formatting Text as Columns... 95 Changing Page Orientation... 97 Changing the Page Color... 98 Adding a Page Border... 100 Using the Page Setup Dialog... 102 Module Eleven: Adding the Finishing Touches... 105 Checking Your Spelling... 106 Previewing Your Document... 109 Printing Your Document... 110 E-Mailing Your Document... 111 Module Twelve: Wrapping Up... 113 Words from the Wise... 113

Learning is a treasure that will follow its owner everywhere. Chinese Proverb Module One: Getting Started Welcome to the Microsoft Word 2010 Essentials workshop. Word is a powerful word processing application. However, it does much more than create simple documents. It includes several desktop publishing features to make your documents look great.

Workshop Objectives Research has consistently demonstrated that when clear goals are associated with learning, it occurs more easily and rapidly. By the end of this workshop, you should be able to: Open and close Word Understand the Word 2010 interface Use the backstage view to create a new blank document or a document from a template Use the backstage view to open files and use the recent list Save documents Type, select, and edit text Use page breaks to start a new page Use cut, copy, and paste, as well as the Office Clipboard Task pane Set default paste options Undo and redo tasks Find and replace text Use the Selection pane to select pictures or objects Format fonts and paragraphs with a variety of features Use bullets and numbering Use borders and shading Understand, create and use styles Use themes Add headers and footers Format text as columns Change page orientation Add a page border or color Use the page setup dialog Check spelling Preview, print, or email a document

A journey of a thousand miles must begin with a single step. Lao Tsu Module Two: Opening and Closing Word In this module, you will learn to open and close Word. You will also explore the Word interface, including the new Backstage view. Finally, you will learn to create a blank document and close Word.

Opening Word Select START (or press the Windows key on the keyboard) to open the Start menu. Select ALL PROGRAMS.

Next, highlight the Microsoft Office program group. Select MICROSOFT OFFICE WORD 2010.

Understanding the Interface Word 2010 has a new interface that builds on interface from the previous version of Word. Word 2010 uses the RIBBON interface that was introduced in Microsoft Office 2007 applications. Each TAB in the RIBBON contains many tools for working with your document. To display a different set of commands, click the tab name. BUTTONS are organized into groups according to their function. In addition to the TABS, Word 2010 also makes use of the QUICK ACCESS TOOLBAR from the MS Office 2007 applications. Two new features in Word 2010 are the File tab, which opens the Backstage View, and the Navigation pane, which helps to navigate through your document.

Below is the Word interface, including the Ribbon, the Navigation pane, the document window, the Quick Access toolbar, and the Status bar. Quick Access Toolbar Ribbon Navigation Pane Document widow Status Bar The Quick Access Toolbar appears at the top of the Word window and provides you with one-click shortcuts to commonly used functions. You may customize the contents of the toolbar by clicking the arrow icon immediately to the right of the toolbar. By default, the Quick Access Toolbar contains buttons for Save, Undo and Redo. To customize the toolbar, select the arrow next to the Quick Access Toolbar.

Add an item to the Quick Access Toolbar by selecting it from the list. You can remove an item by reopening the list and selecting the item again.

If you select More Commands, Word opens the Customize window. To add a command, select the item from the list on the left and select ADD. Select OK when you have finished.

Using Backstage View Select the FILE tab in the Ribbon to open the Backstage view. The Backstage view is where you will find the commands for creating, saving, opening, and closing documents, as well as information about the document. The Backstage view includes new interfaces for printing and sharing your documents. The Options command is also available to open a new screen for setting your Word Options. Below is the Backstage View. Use the following procedure. 1. Select the File tab on the Ribbon.

Word displays the Backstage View, open to the Info tab by default. A sample is illustrated below.

Creating a Blank Document The New tab of the Backstage view provides several options for creating new documents. The Blank Document option is the first choice. To follow is how to create a blank document. Use the following procedure. 1. Select the FILE tab on the Ribbon. 2. Select the NEW tab in the Backstage View. 3. Select BLANK DOCUMENT. 4. Select CREATE. Step One Step Three Step Two Step Four

Closing Word When you are finished with Word, you should close it, freeing your system resources for other tasks. To follow is how to close Word from the Backstage View. Use the following procedure. 1. Select the FILE tab on the Ribbon. 2. Select the EXIT command in the Backstage View.

Quick Tip: The New Backstage View can be accessed at any time by selecting the File tab on the Ribbon. Module Three: Working with Documents This module will cover some of the specific tasks you can do using the new Backstage view. To open existing files, you can open a file using the Open dialog box or the recent file list. You can create a new file from a template. You can also use the Backstage view to close your file.

Saving Files The Backstage view includes the Save and the Save As commands. Word will remind you to save your document if you attempt to close it without saving it first. To follow is how to save a document. Use the following procedure. 1. Select the FILE tab on the Ribbon. 2. Select the SAVE command in the Backstage View. If the document has not yet been saved, the Save As dialog box opens, so that you can name the document and select a location to save it. The Save As dialog box is illustrated below. 3. Enter a name for the document in the FILE NAME field.

4. Use the SAVE IN drop down list to help you navigate to the location where you want to save the file. 5. Select SAVE. Or you can select CANCEL to close the dialog box without saving the document. The Backstage view returns to the background after the save operation is complete.

Opening Files The Backstage view includes the Open command, which allows you to open a document from any location on your computer or network. To follow is how to open a document. Use the following procedure. 1. Select the FILE tab on the Ribbon. 2. Select the OPEN command in the Backstage View. The Open dialog box opens, so that you can navigation to the location of the desired document and select it. The Open dialog box is illustrated below. 3. Use the LOOK IN drop down list to help you navigate to the location where you the file is located. 4. Highlight the document when you find it. 5. Select OPEN. Or you can select CANCEL to close the dialog box without opening the document.

The Backstage view returns to the background after the open operation is complete.

Closing Files The Backstage view includes the Close command, which allows you to close a document without closing Word. Use the following procedure to close a document. 1. Select the FILE tab on the Ribbon. 2. Select the CLOSE command in the Backstage View to close the current document. The Backstage view returns to the background after the close operation is complete.

Creating a Document from a Template Templates help to save time when creating a document. They can also provide consistency across several related documents. The New tab of the Backstage View provides links to several different templates. Some templates are created by Microsoft, while others are submitted by the community. You can use or download these templates at any time. The new document can be modified to suit your needs. Here is how to create a blank document from an Office.com template. Use the following procedure. 1. Select the FILE tab on the Ribbon. 2. Select the NEW tab in the Backstage View. 3. Select a template from the Office.com templates area. 4. Select CREATE.

Step One Step Two Step Three Step Four The Backstage view returns to the background after the new operation is complete.

Using the Recent List The Recent tab of the Backstage view allows you to quickly open a document you have recently used, without having to go through the Open dialog box. The Recent Documents list includes the name and file location of the last several documents you have opened. Use the following procedure to use the Recent Documents list. 1. Select the FILE tab on the Ribbon. 2. Select the RECENT tab in the Backstage View. 3. Select a document from the RECENT DOCUMENTS list.

Word opens the selected document, and the Backstage view returns to the background.

I am trying to get the hang of this new fangled writing machine, but I am not making a shining success of it Mark Twain Module Four: Your First Document In this module, you will create your first document. You will learn how to type text and select it with a mouse or keyboard. With text selected, you can edit or delete text, or you can use the mouse to drag and drop text to a new location. Finally, this module will cover how to start a new page.

Typing Text The document window is just like a blank piece of paper in a typewriter. The cursor shows your current location. Once the cursor is where you want your text, simply begin typing. Below is the cursor location in a blank document. Cursor Sample text for students to type: The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog.

Selecting Text with the Mouse or Keyboard Selecting text is highlighting it in order to edit it, format it, copy it, or delete it. You can use the mouse or the keyboard to select text. Use the following procedure to use the keyboard to select text. 1. Using the arrow keys, place the cursor either at the beginning of the text you want to select, or at the end of the text you want to select. 2. Hold down the shift key while pressing the arrow key to select text in that direction. The selected text is highlighted in blue. Use the following procedure to use the mouse to select text. 1. Point the mouse to either the beginning or the end of the text you want to select. 2. Hold the left mouse button down. 3. Move the mouse to select the text. You can move left, right, up and/or down. 4. Let the mouse button up when you have finished selecting the text. Use the mouse shortcuts for selecting text. You can double click on a word to select it. You can click three times on a paragraph to select the whole paragraph. You can click once to the left of a line to select the whole line. You can press Shift while clicking to add to your selection. The selections must be next to each other. You can press Control while clicking to add non-congruent text to your selection.

Dragging and Dropping Text One of Word s basic editing tools is the drag and drop option. This feature allows you to select text and quickly move it to a new location. Use the following procedure to drag and drop selected text. 1. Select the text you want to move. 2. Hold the left mouse pointer down. 3. Move the cursor to the location where you want to move the text. The cursor has an arrow and a small box to indicate that you are moving text. 4. Let the mouse button go when the cursor is in the desired location.

The text remains highlighted in case you want to move it again or continue editing it.

Starting a New Page Just as Word automatically wraps text at the end of the line, Word also starts a new page automatically when you fill the page with text. However, you may wish to insert a manual page break. Use the following procedure to insert a page break. 1. Press Enter to start a new paragraph. This will be important for formatting the document later. 2. Select the Page Layout Tab on the Ribbon. 3. Select the Breaks tool on the Page Setup Group. 4. Select Page.

I'm a big fan of editing and keeping only the interesting bits in. Sarah Vowell Module Five: Basic Editing Tasks The Word 2010 editing tools make editing your document a breeze. This module covers how to cut, copy and paste text, as well as using the clipboard task pane. It explains how to find and replace text, such as when you want to change a word or phrase throughout your document. It introduces the Word Options dialog box to set default paste options. Finally, it introduces the Selection pane for selecting, viewing, or hiding layered objects.

Using Cut, Copy, and Paste Word 2010 makes it easy to adjust documents, including a new document based on a template, or a document started by you or another Word user. The cut command deletes selected text from the current location, but allows you to move it somewhere else. The copy command allows you to copy selected text, leaving it in the current location, but also allowing you to include it somewhere else. The paste command allows you to include text you have cut or copied at the cursor s current location. The paste options include keeping the source formatting, merging the formatting, using the destination theme, and keeping the text only. We ll use text only as the paste option for now. Use the following procedure to cut and paste text. 1. Highlight the text you want to cut. 2. Right click the mouse to display the context menu and select cut. 3. Move the cursor to the new location. 4. Right click the mouse to display the context menu and select the Text Only paste option, as illustrated below.

Use the following procedure to copy and paste text using the keyboard shortcuts. 1. Highlight the text you want to cut and press the Control key and the C key at the same time. 2. Move the cursor to the new location. 3. Press the Control key and the V key at the same time.

Using the Office Clipboard The Office Clipboard stores items you have cut or copied to be pasted in other areas of your document, in other documents, or even in other Office applications. You can store up to 24 different items for easy pasting. The Clipboard Task pane allows you to view these items or quickly use the list to paste the items. Use the following procedure to open the Clipboard Task pane. 1. On the Home tab of the Ribbon, select the icon next to Clipboard. The Clipboard task opens, displaying any items you have cut or copied in this Word 2010 session (or the 24 most recent). A sample is illustrated below. Use the following procedure to paste using the Office Clipboard Task pane. 1. Place the cursor where you want to paste text from the clipboard. 2. Click on the item in the Clipboard task pane that you want to paste.

Using Undo and Redo If you make a mistake or change your mind about your most recent task in Word, you can undo the typing or command. The redo command allows you to return the typing or command results back to your document. The redo command also allows you to repeat tasks. The Undo and Redo commands are so common, they appear on the Quick Access toolbar by default. Use the following procedure to undo their most recent typing or command. 1. Select the Undo command from the Quick Access Toolbar. Use the following procedure to redo the last command or repeat it. 1. Select the Redo command from the Quick Access Toolbar.

Finding and Replacing Text The Find and Replace dialog box provides several options for finding multiple references to items in your document, and replacing them, if necessary. Use the following procedure to find and replace one instance at a time of Customer Name in the sample document. 1. Select REPLACE from the Editing group on the Home tab of the Ribbon to open the Find and Replace dialog box.. 2. Enter the exact text you want to find in the FIND WHAT field. 3. Enter the replacement text in the REPLACE WITH field. 4. Select FIND NEXT to find the next instance of the item.

5. When Word highlights the item, select REPLACE to delete the find item and paste the replace item. 6. Select CLOSE when you have finished. Or select CANCEL to close the dialog box without making any replacements. Use the following procedure to Replace all instances of an item. 1. Open the Find and Replace dialog box by selecting REPLACE from the Ribbon. 2. Enter the exact text you want to find in the FIND WHAT field. 3. Enter the replacement text in the REPLACE WITH field. 4. Select REPLACE ALL. 5. Select CLOSE when you have finished. Or select CANCEL to close the dialog box without making any replacements. Word replaces all instances of the item. If your cursor was not at the beginning of the document, or if you have text selected, Word asks if you want to continue searching at the beginning. When finished, Word displays a message indicating how many replacements were made.

Setting Paste Options There are several paste options to help control the formatting of pasted text: Keep Source Formatting Retains the formatting of the location where the item was cut or copied. Use Destination Styles Uses the styles of the destination document for formatting the cut or copied text. Merge Formatting Merges the original formatting with the pasting location formatting. Keep Text Only Strips the formatting from the cut or copied text before pasting. The pasted text will inherit the paragraph formatting of the pasting location. The default paste option can be changed using the Word Options dialog box. Use the following procedure to open the Word Options dialog box for pasting options. 1. Select the Paste command from the Clipboard group of the Home tab on the Ribbon. 2. Select the Set Default Paste option.

Using the Selection Pane The Selection pane keeps track of shapes and other objects in your document. This is useful if you are trying out different design elements and want to select, hide or view certain aspects of the design. Use the following procedure to open the Selection Pane. 1. From the Editing group on the Home tab of the Ribbon, choose the SELECT option to open the menu. 2. Choose SELECTION pane to open the Selection Pane.

The Selection and Visibility pane is illustrated below. Some of the features of the Selection and Visibility pane. Click on an object to select it in the document. Click on the eye icon in the Selection and Visibility pane to hide the object. Click it again to show it. Click Show All or Hide All to show or hide all objects in the document. Click the up and down arrows to re-order layered objects.

Information is a source of learning. But unless it is organized, processed, and available to the right people in a format for decision making, it is a burden, not a benefit. William Pollard Module Six: Basic Formatting Tasks Word 2010 allows you to enhance your text in many ways. In this module, we ll discuss the different types of formatting, as well as cover the most basic types of formatting your words. This includes the font face, size, and color, as well as enhancing the text and adding text effects. We ll also discuss how to clear formatting if you change your mind.

Understanding Levels of Formatting The basic types of formatting are font formatting and paragraph formatting. The font formatting changes the look and feel of the text at the letter or word level. The paragraph formatting changes the look and feel of the text for the whole paragraph. The Home tab of the Ribbon includes a group for font formatting and a group for paragraph formatting. Below is the Font and Paragraph groups on the Home tab of the Ribbon.

Changing Font Face and Size You can easily change the font face to any font installed on your computer. You can use the Font group on the Ribbon, or you can use the context menu that appears when you select text. The Font face list includes the theme fonts first, then the most recently used fonts, then the other fonts installed on your system in alphabetical order. The font size is measured in points, which is unit of measure in typography. Use the following procedure to change the font face and size using the Ribbon tools. 1. Select the text you want to change. 2. Select the arrow next to the current font name to display the list of available fonts.

3. Use the scroll bar or the down arrow to scroll down the list of fonts. 4. Select the desired font to change the font of text.

5. With the text still selected, select the arrow next to the current font size to see a list of common font sizes. 6. Use the scroll bar or the down arrow key to scroll to the size you want and select it. You can also highlight the current font size and type in a new number to indicate the font size you want. The font context list that appears when you select text. 1. Select the text you want to change. 2. A very faint context menu appears. Move your mouse over the menu to make sure it stays visible. If you don t see it, you can always right-click the mouse to make it appear. 3. Select the new font face or font size just as you would on the Ribbon.

Changing the Font Color You can choose any color for your text. The font group includes a gallery to choose one of the following for your font color: Automatic Makes the font black. Theme Colors Includes a palette of colors based on the document s theme. Standard Colors Includes a palette of 10 standard colors. More Colors Opens the Colors dialog box to choose from more colors or to enter the values for a precise color. You can also choose from the variety of gradients. Use the following procedure to select a color for their fonts from the gallery. 1. Select the text you want to change. 2. Select the arrow next to the Font Color tool on the Ribbon to display the gallery. Or select the same tool from the context menu (appears when you select text or by right-clicking).

3. Select the color to change the font color. The Colors dialog box 1. Select the text you want to change. 2. Select the arrow next to the Font Color tool on the Ribbon to display the gallery. Or select the same tool from the context menu (appears when you select text or by right-clicking). 3. Select MORE COLORS to open the Colors dialog box. In the Standard Colors dialog box, simply click on the color and select OK to use that color.

In the Custom Colors dialog box, you can click on the color, or you can enter the red, green, and blue values to get a precise color. When you have the color you want, select OK.

Adding Font Enhancements You can choose several enhancements for your text. The font group on the Ribbon and the font context menu allow you to easily change the font to: Bold Italic Underline Strikethrough Subscript Superscript

Adding a Visual Effect You can choose several effects for your text. The font group on the Ribbon allows you to add the following effects to your text: A variety of combined fill, outline, and gradient effects that come with the document theme Text outline color, weight, and dashes Shadows Reflections Glow

Clearing Formatting The Clear Formatting tool removes all of the formatting properties from the selected text. This is useful if you are experimenting and decide to start over with plain text. With the Clear Formatting tool, you don t have to undo several different formats you can just clear them all at once.

Quick Tip: The Format Painter can copy font formatting or paragraph formatting. Module Seven: Advanced Formatting Tasks This module introduces some of the more advanced formatting tasks for formatting your text in Word 2010. This module covers using the highlighter and the format painter, as well as changing the case (capitalization) of words. It introduces the Font dialog box for formatting several properties of your font at once. It also introduces the OpenType options for giving your document a professionally printed look.

Highlighting Text You can highlight text, such as to point out different items during a document review cycle. Use the following procedure to highlight text they have already selected. 1. Select the text you want to highlight. 2. Select the Text Highlight tool from the Ribbon or the formatting context menu. Or select the arrow next to the Text Highlighting tool to choose a highlighting color. Use the following procedure to turn on the highlighting tool to highlight different areas of text. 1. Select the Text Highlight tool from the Ribbon or the formatting context menu. Or select the arrow next to the Text Highlighting tool to choose a highlighting color. The cursor changes to a highlighting cursor, as illustrated below. 2. Select the text you want to highlight. Word will continue highlighting as many different unconnected pieces of text as you like. 3. To stop highlighting, select the Text Highlight tool again and choose Stop Highlighting. Or just click the Text Highlight tool again.

Changing Case The Change Case tool allows you to change the case of selected text to one of the following: Sentence case Lower case Upper case Capitalize each word Toggle Case

Using the Format Painter The Format Painter allows you to quickly apply the same formatting from one piece of text to another. Use the following procedure to use the Format Painter. 1. Select the text that has been formatted with the formatting properties that you want to copy. 2. Select the Format Painter tool. The cursor changes to a Format Painter cursor, as illustrated below. Format Painter Cursor 3. Select the text you want to format with the same properties. The cursor returns to normal after applying the formatting properties once. You can always repeat the process to format more text with the same properties.

Using the Font Dialog The Font dialog box allows you to control several aspects of font formatting at one time. It also allows you to set formatted text as the default text for the document, or to open the Text Effects dialog box for more advanced text effects. Use the following procedure to open the Font dialog box. 1. Select the text you want to format. 2. Select the square at the bottom right corner of the Font group in the Ribbon.

The Font dialog box. The Set as Default dialog box.

The Text Effects dialog box.

Setting Open Text Options Open Type formatting provides an extra level of typographical formatting that can make your document look professionally printed. Word 2010 supports the following Open Type font features: Ligature settings Stylistic sets Number spacing and forms Below is the Font dialog box Advanced tab.

It's difficult for me to feel that a solid page without the breakups of paragraphs can be interesting. I break mine up perhaps sooner than I should in terms of the usage of the English language. A. E. van Vogt Module Eight: Formatting Paragraphs Paragraph formatting controls the look and feel of an entire paragraph. In this module, we ll discuss how to change the spacing of your text, both the line spacing and the space in between paragraphs. We ll also address setting the alignment and using tabs and indents. We ll also practice using bullets and numbering the document and learn how to add borders and shading to the text.

Changing Spacing The Line Spacing options allow you to change the amount of space between lines in a paragraph. You can also add extra space before and/or after a paragraph to give your document a professional look. Use the following procedure to adjust the line spacing using the Line Spacing tool on the Ribbon. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Line and Paragraph spacing tool from the Ribbon. 2. Select one of the following options: 1.0 single spacing 1.15 provides a little more space than single spacing 1.50 One and a half line spacing 2.0 double spacing 2.5 two and a half line spacing 3.0 triple spacing Use the following procedure to add or remove space before or after a paragraph.

1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Line and Paragraph spacing tool from the Ribbon. 2. The Paragraph spacing options listed are based on your current settings. You can choose one of the following to add or remove space before or after your paragraph: Add Space Before Paragraph Remove Space Before Paragraph Add Space After Paragraph Remove Space After Paragraph The amount added by default is usually 12 points. To add more, you will need to use the Paragraph dialog box. Use the following procedure to open the Paragraph dialog box and adjust the line spacing or paragraph spacing options. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Line and Paragraph spacing tool from the Ribbon. 2. Select LINE SPACING OPTIONS to open the Paragraph dialog box.

3. You can use the up and down arrows to adjust the paragraph spacing before and after the paragraph. The arrows adjust the points in typographical increments. You can also enter any number in the BEFORE and AFTER fields to adjust the spacing more precisely. 4. The Line Spacing field allows you to select from several line spacing options. If you select AT LEAST, EXACTLY, or MULTIPLE, enter the measurement (points or lines) in the AT field.

Setting the Alignment You can align your text to the left, to the right, or in the center. You can also justify the text. Use the following procedure to adjust the alignment for the paragraph. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the desired alignment tool from the Ribbon. You can also select multiple paragraphs by selecting the text.

Using Indents and Tabs Tabs allow you to indent the first line of your paragraph. There are a few different kinds of indents: You can indent a whole paragraph. You can indent the first line of a paragraph (First indent). You can create a hanging indent, such as for bulleted information or. You can create mirror indents. You can add a tab at any time by simply placing the cursor in the desired location and pressing the TAB key. You can create indents using the tools on the Ribbon or by using the Paragraph dialog box. Use the following procedure to add a whole paragraph indent. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the Indent tool from the Ribbon. You can also select multiple paragraphs by selecting the text. Use the following procedure for the indent options on the Paragraph dialog box. 1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), select the square at the bottom right corner of the Paragraph group on the Ribbon to open the Paragraph dialog box.

2. You can use the up and down arrows to adjust the left and/or right Indentation for the paragraph. The arrows adjust the measurement in 1/10 of an inch increments (by default- your default measurement can be changed). You can also enter any number in the LEFT and RIGHT fields to adjust the indentation more precisely. 3. The Special field allows you to select a first line only or hanging indent. Enter the measurement for the special indent in the BY field.

4. Check the MIRROR INDENTS to have the indent on both the left margin and the right margin by the same amounts.

Adding Bullets and Numbering To learn how to create lists in Word 2010 using bullets and numbering. To introduce the more advanced options for controlling your bulleted and numbered lists. Use the following procedure to create a simple bulleted or numbered list. 1. Select the paragraphs you want to turn into a bulleted or numbered list. 2. Select the Bullets or Numbering tool from the Ribbon. The Bullet Library and the Numbering Library. 1. Select the arrow next to the Bullets tool or the Numbering tool on the Ribbon to view the library options. 2. Select an option to create a list with that option. For the Define New Bullet dialog box, the Define New Numbering Format dialog box, and the Set Numbering Value dialog box. Use the following procedure. 1. Select the arrow next to the Bullets tool or the Numbering tool on the Ribbon. 2. Select the Define New Bullet option, the Define New Number Format, or the Set Numbering Value option from the menu.

Adding Borders and Shading You can create a border around a paragraph or group of paragraphs to make your text stand out. You can even add shading to the paragraph(s) even if there isn t a border. The border and shading tools on the Ribbon make it easy to create simple borders or shading. The Borders and Shading dialog box allow you to customize your borders and shading. The Shading and Border tools on the Ribbon are illustrated below. Shading Tool Borders Tool Use the following procedure to add shading to selected paragraphs. 1. Select the paragraphs you want to shade. If you only want to shade one paragraph, your cursor can be anywhere in the paragraph without selecting it. 2. Select the color from the Shading tool on the Ribbon. The Shading tool includes the same gallery of colors as previously introduced. Use the following procedure to add borders to selected paragraphs. 1. Select the paragraphs you want to border. If you only want to put borders on one paragraph, your cursor can be anywhere in the paragraph without selecting it. 2. Select the border you want to use from the Borders tool on the Ribbon. The Borders tool includes several options for borders. Some of the options only apply for tables.

This is the Borders and Shading dialog box. 1. Open the Borders and Shading dialog box by selecting Borders and Shading from the Borders tool on the Ribbon.

The Borders tab of the Borders and Shading dialog box is illustrated below. The Shading tab of the Borders and Shading dialog box is illustrated below.

Fashion fades, only style remains the same. Coco Chanel Module Nine: Working with Styles Styles are a powerful formatting tool to take your Word 2010 document to the next level. Styles help provide consistency. They are also useful if you want to use certain advanced features like generated tables of contents. This module introduces styles and themes to help make your documents look great.

About Styles Styles are a way of combing all of the font and paragraph formatting you have developed to reuse it consistently throughout your document. Word includes a number of pre-defined style names. You can change the formatting properties of these styles as needed. The Styles group on the Ribbon includes a gallery of styles available in the current document. The implications of using styles may not be apparent in shorter documents, but they are a great time saver for longer documents. They also help ensure that your document is consistently formatted. Styles also provide an easy way to easily change the look of the whole document if styles have been applied appropriately.

Applying a Style Paragraph styles include all of the different formatting options for paragraphs. You can quickly apply the same format to different paragraphs by applying a paragraph style. Character styles include all of the different formatting options for fonts. You can quickly apply the same format to different characters or words by applying a character style. You can apply styles by selecting the desired paragraph or character style from the Styles group on the Ribbon. Or you can use the Apply Styles dialog box for quick style application. Here is how to use the Style gallery to apply a paragraph or character style. 1. Select the text you want to format, or simply place your cursor in the word or paragraph you want to format. 2. Open the Style Gallery by clicking the down arrow next to the styles shown in the Styles group. 3. Select the desired style to apply it to the current word or paragraph. Apply Styles dialog box

1. Select the text you want to format, or simply place your cursor in the word or paragraph you want to format. 2. Open the Apply Styles dialog box by clicking the down arrow next to the styles shown in the Styles group, and selecting APPLY STYLES from the menu. 3. To apply a style using the Apply Styles dialog box, simply begin typing the name of the style and press Enter when the desired style is displayed. Or use the drop down list to select the style.

Changing the Style Set Word 2010 includes a number of style sets to automatically provide a polished look to your document. The Change Styles tool on the Ribbon allows you to select a new Style Set to quickly change the overall look and feel of your document. Use the following procedure to change the style set. 1. Select the Change Styles tool from the Ribbon and select Style set to see the options. 2. Select a Style set from the list.

Changing the Theme Themes control the look and feel of your entire document, including the colors, fonts, and effects. Used with applying styles, themes are an efficient way to drastically change the look of your document, making look more professional and modern. Use the following procedure to change the theme. 1. Select the PAGE LAYOUT tab on the Ribbon. 2. Select the THEMES tool from the Ribbon to see the options.

3. Select a Theme from the list.

Changing Theme Elements You can easily modify your document by controlling the elements of a theme, including the: Colors Changes the colors available in the gallery Fonts Changes the document fonts for styles Effects changes the way some objects look, such as charts, SmartArt graphics, and shapes Use the following procedure to change the theme colors or fonts. 1. Select the PAGE LAYOUT tab on the Ribbon. 2. Select the THEME COLORS tool or the THEME FONTS tool from the Ribbon to see the options. 3. Select an option from the menu to change the color set or font set for the document.

All that mankind has done, thought or been: it is lying as in magic preservation in the pages of books. Thomas Carlyle Module Ten: Formatting the Page You have your text and paragraphs looking great, but what about the page? This module covers the basics of page formatting. You ll learn how to add headers and footers, how to format text into columns, how to change the orientation from portrait to landscape, and how to add a page color or border. Finally, you ll learn how to use the Page Setup dialog box.

Adding Headers and Footers Word 2010 has a number of built-in header and footer options to help your document look polished. It also includes a number of tools to help control the headers and footers. Once you have inserted a header or footer, Word 2010 includes a Header & Footer Tools Design tab with a number of tools to help create your header and footer. The Header & Footer group on the Ribbon allow you to insert built-in headers and footers based on the document theme. It also allows you to insert page numbers in various positions on the page. The Insert group on the Ribbon allows you to insert the date and time in various formats, autotext and other building blocks, a picture file or clip art. The Navigation group on the Ribbon allows you to easily move from header to footer, or from one section to another. The Link to Previous tool makes the current header or footer the same as the previous header or footer. The Options group on the Ribbon allows you to set up more advanced headers and footers for documents with a two page spread layout (different odd and even pages or a different first page). It also controls whether you can see your document text while headers and footers are open. The Position group on the Ribbon allows you to modify the margins of the header or footer. The Close group on the Ribbon closes the header and footer view and returns to the normal document view. Use the following procedure to add the company name to the header only on the first page of the document. 1. Select the INSERT tab from the Ribbon and select the HEADER tool from the Header & Footer group.

2. Select the BLANK option.

3. Type the company name. Make sure that the DIFFERENT FIRST PAGE option is checked. Below is the Header & Footer Tools Design tab on the Ribbon as well.

Use the following procedure to add page numbers to the even pages of the document. 1. Select the GO TO FOOTER tool in the Ribbon. 2. Click the NEXT tool in the Ribbon to navigation from the First page footer to the Even page footer. 3. Unselect the LINK TO PREVIOUS tool so that the even page footer will be different than the first page footer (where we do not want the page number to appear). The tool is highlighted when it is selected and not highlighted when it is turned off.

4. Select the Different Odd & Even Pages tool in the Ribbon. 5. Select the PAGE NUMBER tool in the Ribbon. Choose the BOTTOM OF PAGE and PLAIN NUMBER 1 options.

Formatting Text as Columns You can easily format your page with a number of multi-column page layouts. The Columns Tool on the Page Layout Tab of the Ribbon includes several popular options to quickly add columns. Or you can open the Columns dialog box to set more advanced options for columns. Columns tool

Changing Page Orientation To learn how to change the document from portrait layout to landscape layout. Orientation tool on the Page Layout tab of the Ribbon

Changing the Page Color The Page Color tool on the Page Layout tab of the Ribbon applies shading to background of the entire document. The Fill Effects dialog box allows you to create interesting effects with the page shading, using gradients, textures, patterns, or a picture. Use the following procedure to add color to the page. 1. Use the Page Colors tool to select a color from the gallery.

Fill Effects dialog box.

Adding a Page Border The Page Borders tab of the Borders and Shading dialog box allows you to set borders for the page. You can apply page borders to the whole document, only the current section, the first page only, or all but the first page of the document. Use the following procedure to open the Page Borders dialog box. 1. Select the Page Borders tool on the Ribbon to open the Page Borders tab of the Borders and Shading Dialog box.

Using the Page Setup Dialog The Page Setup dialog box has three tabs: The Margins tab control the page margins, the page orientation, and how to handle multiple pages (such as mirroring the margins or creating a book fold layout). The Paper tab controls the paper size and the paper source when printing. The Layout tab allows you to start a new section (for when you want multiple layouts in one document). It also includes header and footer options and margins and the page alignment option. Use the following procedure to open the Page Setup dialog box. 1. Select the small square in the bottom right corner of the Page Setup group on the Page Layout tab of the Ribbon to open the Page Setup dialog box.

The Paper tab controls the paper size and the paper source when printing. The Margins tab control the page margins, the page orientation, and how to handle multiple pages (such as mirroring the margins or creating a book fold layout).

The Layout tab allows you to start a new section (for when you want multiple layouts in one document). It also includes header and footer options and margins and the page alignment option.

I have a spelling checker It came with my PC It plainly marks for my revue Mistakes I cannot sea I've run this poem threw it I'm sure your please to no, It's letter perfect in it's weigh My checker tolled me sew Anonymous Module Eleven: Adding the Finishing Touches You ve added some nice features to your document. Now it s time to add the finishing touches.

Checking Your Spelling Word 2010 can check your spelling as you type. Any misspelled or suspect words are marked with a wavy red underline. You can use the right-click context menu on these suspect words to easily correct them. You can also use the Spelling and Grammar dialog box to check your spelling. The following example uses a misspelling of the word information. 1. Right click on a misspelled word to display the context menu. Use the following procedure to open the Spelling and Grammar dialog box. 1. Select the SPELLING AND GRAMMAR tool from the PROOFING group in the REVIEW tab of the Ribbon. Or select SPELLING from the context menu of a misspelled word.

Discuss the buttons on the Spelling and Grammar dialog box. The Ignore Once button allows you to keep the word as the current spelling, but only for the current location. The Ignore All button allows you to ignore the misspelling for the whole document. The Add to Dictionary allows you to add the word to your dictionary for all Word documents. The Suggestions area lists possible changes for the misspelling. There may be many choices, just one, or no choices, based on Word s ability to match the error to other possibilities. The Change button allows you to change the misspelled word to the highlighted choice in the Suggestions area. You can highlight any word in the Suggestions area and select Change.

The Change All button allows you to notify Word to make this spelling correction any time it encounters this spelling error in this document. The Auto Correct button allows you to have Word automatically correct certain types of spelling errors. The Check grammar box activates the search for grammar errors as well as spelling errors. The Options button allows you to set the options to have Word automatically correct certain types of errors. The Undo button allows you to undo the previous spelling or grammar change.

Previewing Your Document The new Word 2010 Print tab in the Backstage View allows you to preview your document before printing it. Use the following procedure to open the Print tab of the Backstage View to preview the document. 1. Select the FILE tab on the Ribbon. 2. Select the PRINT tab in the Backstage View. Navigation Tools Zoom Tools

Printing Your Document The new Word 2010 Print tab in the Backstage View allows you to easily set your printing options and print your document. Buttons on the PRINT tab of the Backstage View. The PRINT button allows you to print the document using the current settings. The COPIES field allows you to print one or more copies of the document. The PRINTER allows you to select a different printer. The printer properties allows you to set the properties for that printer. The SETTINGS tool allows you to select different pages of your document. You can even print document properties, such as a list of styles used in the document. The PAGES field allows you to specify a custom page range to print. The other SETTINGS control additional settings for print, such as one or two sided printing, whether multiple copies are collated, the orientation, the paper size, the default page margins, and how many pages to print per page. There is also a link to the PAGE SETUP dialog box.

E-Mailing Your Document The new Word 2010 Share tab in the Backstage View allows you to easily send the current document using your default email application. You can send it as an attachment or you can send a link to the file. Use the following procedure to open the Share tab. 1. Select the FILE tab on the Ribbon. 2. Select the SHARE tab in the Backstage View.

I do the very best I know how - the very best I can; and I mean to keep on doing so until the end. Abraham Lincoln Module Twelve: Wrapping Up Although this workshop is coming to a close, we hope that your journey to improve your Word skills is just beginning. Please take a moment to review and update your action plan. This will be a key tool to guide your progress in the days, weeks, months, and years to come. We wish you the best of luck on the rest of your travels! Words from the Wise We d like to leave you with a few thoughts to accompany you on your Word learning journey. Create professional quality documents either from scratch or using a number of Office.com templates Use the new Backstage view to easily create, open, print, and share your documents. Use the powerful font and paragraph formatting tools to enhance the look of your documents. Use styles to ensure consistent formatting throughout your document. Use the powerful page formatting tools to create eye-catching effect