Contents Chapter 1: Getting Started With PowerPoint Starting a Presentation...1-1 The PowerPoint Screen Sections...1-2 The Backstage View... 1-2 The Quick Access Toolbar... 1-3 The Ribbon... 1-4 Zoom Controls...1-6 Creating the Title Slide...1-6 Entering the Company Name... 1-6 Formatting Text Using the Mini-Toolbar... 1-7 Formatting Text Using the Ribbon... 1-8 Moving the Placeholder...1-10 Entering the Sub-Title Text...1-10 Saving the Presentation...1-12 Looking at the Background Themes...1-13 Applying a Background Style...1-14 Creating a Second Slide... 1-15 Inserting the New Slide...1-15 Entering the Title...1-16 Entering the Points...1-16 Previewing the Presentation... 1-18 Looking at the Slides...1-18 Starting the Slide Show...1-19 Slide Outlines... 1-20 Other View Buttons... 1-21 Presentations Assignment 1... 1-22 Guided Computer Tutorials, 2013 C-1
Chapter 2: Using Graphics in Slides Loading the Presentation...2-1 Creating the New Slide...2-1 Selecting the Slide Layout...2-2 Entering the Slide Title...2-2 Inserting an Image...2-3 Adjusting the Image...2-4 Adding Text to the Slide...2-5 Previewing the Presentation...2-7 Adding Another Image to the Presentation...2-7 Adding Lines to the Slide...2-9 Drawing the Line... 2-9 Line Styles... 2-9 Line Colours...2-10 Three-Dimensional Effects...2-10 Adding Photos to Slides... 2-12 Selecting the Slide Layout...2-12 Entering the Title...2-13 Adding the Text...2-14 Adding a Photo...2-15 Inserting Another Photo...2-16 Editing Text...2-17 Presentations Assignment 2... 2-18 Chapter 3: Using Transitions Loading the Presentation...3-1 Applying a Transition to One Slide...3-1 Effect Options...3-2 Transition Timings...3-3 Slide Sorter View...3-4 Altering the Order of Slides...3-5 Applying Transitions to Multiple Slides...3-6 Removing Transitions...3-8 Presentations Assignment 3... 3-8 C-2 Guided Computer Tutorials, 2013
Contents Chapter 4: Animation Effects Loading the Presentation...4-1 Adding Animation Effects...4-1 Effect Options...4-3 Adding Animation Effects...4-4 Copying Animations...4-5 Animation Triggers...4-7 Changing the Order of Animations...4-9 Deleting Animations... 4-11 Animating Text... 4-12 Simple Text Animation...4-12 More Detailed Text Animations...4-14 Animating Just One Text Point...4-15 Animating Words and Letters...4-18 Changing Animation Effects... 4-19 Start After or With Previous... 4-21 More Animation Effects... 4-22 Looping Animations... 4-23 Exercise 4-1... 4-24 Presentations Assignment 4... 4-25 Chapter 5: Adding Movie Clips to Slides Loading the Presentation...5-1 Creating a New Slide...5-1 Selecting the Layout... 5-1 Entering the Slide Title... 5-2 Adding the Text... 5-3 Inserting the Movie Clip... 5-4 Adding a Movie Clip Message... 5-6 Formatting the Movie Clip...5-8 Video Format... 5-8 Video Playback...5-11 Presentations Assignment 5... 5-14 Guided Computer Tutorials 2013 C-3
Chapter 6: Adding Diagrams to Slides Loading the Presentation...6-1 Creating a New Slide...6-1 Selecting the Layout... 6-1 Adding the Title... 6-2 Inserting the Diagram...6-2 Entering the Chart Labels...6-3 Deleting Chart Boxes...6-4 Adding More Chart Boxes...6-4 Formatting the Diagram...6-6 The Diagram Style... 6-6 Changing the Diagram s Colours... 6-7 Adding Effects to the Diagram... 6-8 Formatting the Diagram s Text... 6-9 Changing the Diagram s Layout...6-10 Presentations Assignment 6... 6-11 Chapter 7: Formatting and Aligning Slide Content Loading the Presentation...7-1 Creating a New Slide...7-1 Selecting the Layout... 7-1 Entering the Slide Title... 7-2 The First Photograph...7-2 Inserting the Photograph... 7-2 Adjusting the Shape Height... 7-3 Formatting the Photograph... 7-3 The Second Photograph...7-4 Inserting the Photograph... 7-4 The Format Painter Tool... 7-5 Aligning the Photographs... 7-5 The Third Photograph...7-6 Inserting the Photograph... 7-6 Formatting the Photograph... 7-7 Aligning the Photographs... 7-8 C-4 Guided Computer Tutorials, 2013
Contents The Fourth Photograph...7-8 Inserting the Photograph... 7-8 Formatting the Photograph... 7-9 Aligning the Photographs...7-10 Adjusting the Appearance of Photographs... 7-12 Other Image Styles... 7-14 Presentations Assignment 7... 7-17 Chapter 8: Inserting Tables in Slides Loading the Presentation...8-1 Selecting the Layout...8-1 Entering the Slide Title...8-2 Adding the Table...8-2 Entering the Table Items...8-3 The Table Styles...8-3 Formatting the Text...8-4 Column Widths...8-5 Deleting Rows...8-7 Adding Cells to the Table...8-8 Borders and Shading...8-9 Changing the Cell Shading... 8-9 Changing the Border Colour...8-10 Presentations Assignment 8... 8-12 Guided Computer Tutorials 2013 C-5
Chapter 9: Inserting Charts into Slides Loading the Presentation...9-1 Selecting the Slide Layout...9-1 Entering the Slide Title...9-2 Inserting the Chart...9-2 Entering the Chart Data...9-4 Editing the Chart...9-5 Chart Layouts...9-7 Chart Styles...9-9 Resizing the Chart...9-9 Chart Elements... 9-10 Controlling the Legend...9-10 Chart Titles...9-11 Changing the Appearance of the Chart... 9-12 Changing the Colour of the Columns...9-12 Changing the Wall Colour...9-13 The Format Task Pane... 9-15 Changing the Scale of the Y-Axes...9-15 Formatting the Chart Area...9-17 Filtering the Chart... 9-18 Other Chart Types... 9-20 Presentations Assignment 9... 9-21 Chapter 10: Action Buttons Loading the Presentation... 10-1 Navigation Buttons... 10-1 The Previous Slide Button...10-1 The Next Slide Button...10-3 Buttons That Open Specific Slides... 10-4 The Jungle Safaris Button...10-4 The Wild River Rides Button...10-7 The Other Slides...10-9 Text Buttons...10-10 Buttons That Play Sounds...10-11 C-6 Guided Computer Tutorials, 2013
Contents Buttons That Open Other Presentations...10-13 Loading the Presentation... 10-13 Adding the Button... 10-13 Linking the Button... 10-16 Removing Action Buttons...10-18 Presentations Assignment 10...10-19 Chapter 11: Text Formatting Loading the Presentation... 11-1 Creating Sub-Points... 11-1 Entering the Text...11-1 Setting the Sub-Points...11-2 Bullet Formats... 11-3 Custom Bullets... 11-5 Turning Bullets Off... 11-7 Looking at the Points in Outline View... 11-8 Paragraph Spacing...11-10 The Whole Text... 11-10 Individual Lines... 11-11 Bullet Spacing...11-12 Turning on the Ruler... 11-12 Adjusting the Indents... 11-13 Spell Checking...11-14 The Format Painter Tool...11-15 Presentations Assignment 11...11-16 Chapter 12: Self-Running Shows Loading the Presentation... 12-1 Setting the PowerPoint Show... 12-1 Rehearsing the Timings...12-1 Looking at the Timings...12-3 Making the Slide Show Continuous... 12-4 Hiding a Slide... 12-5 Adding a Narrative... 12-6 Saving the Presentation as a Show... 12-7 Custom Shows... 12-8 Turning Rehearse Timings Off...12-10 Presentations Assignment 12...12-10 Guided Computer Tutorials 2013 C-7
Chapter 13: Delivering Presentations Loading the Presentation... 13-1 Screen Tools... 13-1 Identifying the Screen Tools...13-2 Using the Pen Tools...13-2 The Eraser Tool...13-4 The Screen Tool Options...13-5 See All Slides View...13-6 Help Options...13-6 Speaker Notes... 13-7 Using the Notes Page View...13-7 Using the Notes Master View...13-8 Entering the Speaker Notes... 13-12 Printing Speaker Notes... 13-13 Handout Notes...13-15 Slide Presenter View...13-17 The Presentation Settings... 13-17 Opening Presenter View... 13-18 Using Presenter View... 13-19 Presentations Assignment 13...13-22 Chapter 14: Slide Masters Loading the Presentation... 14-1 Opening the Slide Master View... 14-1 Looking at the Slide Masters... 14-2 Setting the Background of the Slides... 14-4 Altering the Formats of Each Slide... 14-6 The Title Text...14-6 The Text Content...14-7 Adjusting Slide Masters... 14-9 Adding Objects to Slide Masters...14-10 Footer Items...14-11 Presentations Assignment 14...14-14 C-8 Guided Computer Tutorials, 2013
Contents Chapter 15: Audio and Video Files Loading the Presentation... 15-1 Adding a Music Sound Track... 15-1 Inserting a Music File...15-1 Formatting the Sound...15-3 Creating a Video Clip... 15-5 Presentations Assignment 15... 15-8 Chapter 16: Useful Features Loading the Presentation... 16-1 Merging Shapes... 16-1 Adding Shapes Together...16-1 Combining Shapes...16-3 Text Box Merging...16-5 The Eyedropper Tool... 16-8 Screen Size... 16-9 The Comments Pane...16-10 Guided Computer Tutorials 2013 C-9