(A GOVT. OF INDIA UNDERTAKING) Regional Office: 4 th & 5 th Floor, Meghdhanush Building, Transpek Circle, Race Course, Vadodara -390015 (BIDDING DOCUMENT NO: RAL/8550-401-00-TN-0003/6003) BIDDING DOCUMENT FOR PROVIDING ANNUAL COMPREHENSIVE MAINTENANCE OF SERVER, PCS AND PERIPHERALS FOR EIL- REGIONAL OFFICE, PART-II PRICE PART
NAME OF WORK: : PROVIDING ANNUAL COMPREHENSIVE MAINTENANCE OF SERVER, PCS AND PERIPHERALS FOR EIL- REGIONAL OFFICE, BIDDING DOCUMENT NO. NAME OF BIDDER : RAL/8550-401-00-TN-0003/6003 : M/S. PREAMBLE TO 1. Rates should be quoted after careful study of scope of work & services. 2. The rates filled up in Schedule of Rates shall be valid for a period of 02 (Two) Years from the effective date of agreement. 3. The CONTRACT shall be effective from the date of issue of FOA/DLOA. 4. The quoted rates shall remain FIRM throughout the Contract period of 02 (Two) Year and extension if any. 5. Rates should be quoted for providing services as per tender. Quoted rates should be inclusive of all charges as mentioned in scope of supply & services. 6. The Quoted Rates/Prices shall be inclusive of all Taxes, Duties and Levies except Service tax as per clause no. 9.0 of Special Conditions of Contract 7. Bidder shall quote as per S.O.R. items only. No comment, explanation or clarification in S.O.R. is acceptable. No condition in price part shall be acceptable. 8. Bidder should visit the office to familiarize himself with the available prevailing conditions. No claim at a later date shall be entertained on this ground that he was not aware of conditions and / or working areas 9. Income Tax Deduction: Income tax deduction (TDS) shall be made from the gross amount billed as per the rules & regulations in force in accordance with income tax act prevailing from time to time. Necessary TDS certificate shall be issued by EIL. STAMP & SIGNATURE OF BIDDER
SUMMARY OF PRICES NAME OF WORK: : PROVIDING ANNUAL COMPREHENSIVE MAINTENANCE OF SERVER, PCS AND PERIPHERALS FOR EIL- REGIONAL OFFICE, BIDDING DOCUMENT NO. NAME OF BIDDER : RAL/8550-401-00-TN-0003/6003 : M/S. Sl. No. Description Amount in Indian Rupees 1. TOTAL QUOTED PRICE AS PER SOR: SOR No. Rev. 1 (17 Sheets) 2. Rebate offered on total as quoted price in percentage (Sr. No. 1) above (which will be applicable on each item of Schedule of Rates for all works ).%age ( Percent) 3. Amount of Rebate as per Sl. No. 2. Above 4. Net Total Price [Sl. No. (1)-(3) above] (In Figures) Net total price quoted in sr. no. 4.0 (In Words) Indian Rupees: (SIGNATURE & SEAL OF BIDDER)
NAME OF WORK : MAINTENANCE SERVICES FOR COMPREHENSIVE MAINTENANCE OF PCs & PERIPHERALS BIDDING DOCUMENT NO. : NAME OF BIDDER : 29.11.2013 ISSUED FOR BIDS - V DATE P U R P O S E BY CHECKED APPROVED Project: Maintenance Services for Comprehensive Maintenance of PCs and Peripherals DIV : ITS Sheet 1 of 8 0
SL. NO. A. ITEMS DESCRIPTION Maintenance services for comprehensive maintenance of PCs and Peripherals as per scope of work / terms & conditions as mentioned in DOC. No. 8550-MR-108 Rev 1 for the following items : SERVERS: 1. HP, PROLIANT ML 350 Xeon server, 3.06 GHz, 2GB EC DDR RAM, 5x72 GB, 10000 SCSI 320 HDD for RAID, 1x72 GB 10000 SCSI, 8MB video RAM, internal DAT drive, 48x CD ROM, with 15 monitor 2. HP PROLIANT ML 350 G5 3 GHz Xeon Server,4GB RAM, DVD ROM Drive, USB Internal DAT Drive, Optical Mouse, Keyboard, 17" TFT Monitor 3. IBM 3500 M3 SERVER 32GB RAM, RAID,DVD RW, Samsung TFT Color Monitor LTO4 Drive + 5 Nos Media, Logitech + Keyboard mouse WORKSTATIONS/COMPUTERS WORKSTATIONS 4. HP XW 4200, P-IV 3.0 GHz, 512 MB RAM, SDD- 36.4 GB SCSI, FDD, 48x DVD combo drive with 2 no 19 dual color monitor 5. HP XW 4600, P-IV 2.33 GHz, 3 GB RAM, 500 GB SATA HDD, FDD, DVD R/W, with 2 no. dual 21 TFT Monitors Items (a) QUANTITY months (b) Total quantities [c= (a*b)] 5 24 120 5 24 120 Unit rate per item per month (d) In Figs. In Words Amount (e=c*d) Div. : ITS Sheet 2 of 8 1
SL. NO. 6. ITEMS DESCRIPTION HP WORKSATIONs Z600, Desktop Computers 7. HP 6120, Pentium IV 3.2 GHz with 512 MB RAM, keyboard, mouse, HDD 80 GB SATA, combo drive etc 8. HP 2280, P- IV 2.8 GHz with 1 GB RAM, Keyboard, 15" HP TFT,Optical Mouse, Lan Card, HDD 140GB, FDD 1.44, DVD R/W etc 9. Compaq SG3350 PIV 2.4 GHz, 2 GB RAM, DVD R/W, 160GB SATA HDD, 19 TFT Monitor (Attached to A0 Scanner) 10. HP 7800, P- IV 1.86 GHz with 2 GB RAM, Keyboard, 17" HP TFT,Optical Mouse, Lan Card, HDD 160GB, FDD 1.44, DVD R/W etc 11. HP 7800, P- IV 1.86 GHz with 2 GB RAM, Keyboard, 17" HP TFT,Optical Mouse, Lan Card, HDD 160GB, FDD 1.44, DVD R/W etc 12. HP COMPAQ DC7900 RAM 2GB, TFT 19,HDD 250 GB Items (a) QUANTITY months (b) 3 18 Refer 1 Total quantities [c= (a*b)] 54 2 24 48 13 24 312 30 24 690 20 24 480 10 24 240 PLOTTERS 13. HP 1055 CM A0 Design jet plotter PRINTERS 14. HP 8150 DN laser printer 3 24 72 15. HP/LJ9040DN LaserJet mono printer with USB Card 2 24 48 Unit rate per item per month (d) In Figs. In Words Amount (e=c*d) Div. : ITS Sheet 3 of 8 1
SL. NO. ITEMS DESCRIPTION Items (a) QUANTITY months (b) Total quantities [c= (a*b)] 16. HP/CLJ2605DN Laser jet Color Printer 17. Lasejet Printer 1320 18. Laserjet Printer 1010 19. Laser Printer P1007 20. HP Laser Printer HP M2727nf MFP 21. HP LaserJet ProM1136 MFP LAPTOP/NOTEBOOK 22. NOTEBOOK HPCOMPAQ NC6000 SERIES Pentium-IV with 512 MB MEM, Key board, Mouse, LAN card, HDD 40 GB, FDD 1.44, CD Combo, 128 MB Pen drive(simmtronics) etc. 23. NoteBook - HP 6730B 5 24 120 24. Note BOOK 4200S 10 24 240 25. NOTE Book Hp Probook 4540s 6 24 144 SCANNER 26. Epson 15000GT scanner with ADF (A3) 27. HP/SJ N 8460 Document Scanner A4/Legal size 28. Contex Premier G600 A0 Scanner (A0 SIZE DRAWAING SCANNER) SWITCHES 29. Ethersys make 24 port switch model VH2402SM2 5 24 120 30. Etherswitch Model VH 2402S Unit rate per item per month (d) In Figs. In Words Amount (e=c*d) Div. : ITS Sheet 4 of 8 1
SL. NO. ITEMS DESCRIPTION Items (a) QUANTITY months (b) Total quantities [c= (a*b)] 31. CISCO 2960G Catalyst 48 Port 2 24 48 PROJECTOR 32. DLP Projector Mitsubishi Model XD450U Misc. 35 USB Hard Drive 500 GB 2 24 48 36 Placement of 1 maintenance cum service engineer at EIL for : 1. Comprehensive maintenance as per scope of work detailed in clause No. 2.4 of doc. No. Software support services / printers for HP PCs as per scope of work detailed in clause No. 2.5 of doc. No.. Unit rate per item per month (d) In Figs. In Words Amount (e=c*d) Total of Part A (In figure):rs. (In words): Rs. Signature of Bidder : Date: Company Seal: NOTE: 1. Item is under warranty upto 10.07.2014 and to be covered for software support till expiry of warranty. Item to be automatically covered under AMC w.e.f 11.07.2014. Div. : ITS Sheet 5 of 8 1
SL. NO. B. ITEMS DESCRIPTION Maintenance services for comprehensive maintenance of PCs and Peripherals as per scope of work / terms & conditions as mentioned in DOC. No. Rev 0 for the following items : Items (a) QUANTITY months (b) Total quantities [c= (a*b)] 1. HP Laser Printer HP M2727nf MFP In Figs. (d) Unit rate per item per month (d) In Words Amount (e=c*d) 2. HP Compaq 6710B Notebook PC with Intel Core 2 Duo 2 GHz., 2GB RAM, 160 GB SATA HDD, DVD R/W, additional USB optical Mouse 3 24 72 3 HP Notebook 4200S 3 24 72 4 HP 800 Series with intel v Pro small form factor, TFT 17, 2GB RAM 3 24 72 Total of Part B (In figure):rs. (In words): Rs. Signature of Bidder: Date: Company Seal: Div. : ITS Sheet 6 of 8 1
PART C : ADDITIONAL ITEMS SL. NO. 1. ITEMS DESCRIPTION Data Recovery from Hard disks (Ref. 3.24) Unit Total Qty. (a) In Figs. (b) Unit rate in Rs. In Words Amount (c=a*b) 1.1 Less than 160 GB No. 2 1.2 More than 160 GB No. 2 2. Supply of excluded additional items 2.1 Maintenance kit for HP LaserJet 9040DN Printers (Part No. C9153A) No. 2 2.2 Maintenance kit for HP LaserJet 8150DN Printers (Part No. C3915A) No. 2 2.3 LAMP for DLP Projector Model XD450U No. 1 2.4 USb printer cable No. 10 2.5 LAN I/Os (SYSTIMAX make) No. 5 3.0 LAN Cabling/Nodes & Other Items (Ref. 3.26 of Doc. No. 3.1 Supply & Laying work of LAN cable with supply of conduit (ISI approved) /channel / termination etc. (cable : SYSTIMAX) CAT-6 Meter 5 Total of Part C (In figure):rs. (In words) Rs Div. : ITS Sheet 7 of 8 1
GRAND TOTAL Rs (Part A + Part B +Part C): Total in Figure: Rs. Total in words: Rs. ` Signature of Bidder: Date: Company Seal: Note: Normal period of AMC is 24 months (01.02.2014 to 31.01.2016). For the items, AMC period mentioned is less than 24 months, AMC will start at a later date (i.e. after expiry of warranty or as notified by EIL) depending upon the period mentioned and AMC for all items will end on 31.01.2016. Div. : ITS Sheet 8 of 8 1