Microsoft Word for Windows Formatting To change the look. Common short cut keys in Word Open Files <Ctrl><O> Print <Ctrl><P> Save <Ctrl><S> This is for fonts style A A A A A A This text is font size A A A A To format; you must select (by highlighting) the text to be formatted. The computer cannot read minds. Step 1. Move the cursor to the beginning of the block. Step 2. Use your mouse or hold down the <Shift> key and use the arrow keys to highlight the text to be underlined. Use the down or right arrow keys to highlight the block. Use the left or up arrow keys to un-highlight if you have highlighted too much. Step 3. Select one or more of the following options as desired. Text color AAAA Bullets A B C Numbering 1. A 2. B 3. C Single space selected text <Ctrl><1> keys Double space selected text<ctrl><2> keys Single space selected text <Ctrl><1> Double space selected text<ctrl><2> Bold (<Ctrl><B>) keys Italic (<Ctrl><I>) keys Left justified (<Ctrl><L>) keys Underline (<Ctrl><U>) keys Centered (<Ctrl><E>) keys Right justified (<Ctrl><R>) keys Increase Indent and decrease indent text Word 1
COPYING OR MOVING A PARAGRAPH OR BLOCK (Under the Home tab) Step 1. Move Italics the cursor to the beginning Underline of the block. Step 2. Use (<Ctrl><I>) the mouse keys or hold down (<Ctrl><U>) the <Shift> key keys and use the arrow keys to highlight the text to be moved or copied. Use the down or right arrow keys to highlight the block. Use the left or up arrow keys to un-highlight if you have highlighted too much. Step 3. Step 4. Step 5. Click on the Cut button or press the <Ctrl><X> keys to move the block or Click on the Copy button or the <Ctrl><C> keys to copy the block. If you move the block, it will disappear since it has been cut from this area. Move cursor to spot where text is to be moved or copied to. Click on the Paste button or press the <Ctrl><V> keys and the block will appear. Cut button <Ctrl><X> keys Copy button <Ctrl><C> Paste button <Ctrl><V> keys DELETING A BLOCK Highlight the text to be deleted.and then press the <Delete> key. DELETING TEXT The delete key can be used to erase a single character at a time. The backspace key can be used to delete a character immediately preceding the position of the cursor. See block operations to delete paragraphs or blocks. Word 2
Opening a File Step 1. To open a file click on File or press the <Ctrl> <O> keys. Step 2. Typically you will click on This PC or Browse Step 3. On your home computer, you will typically choose Desktop or documents Step 4. Click on the file you want to open and then click on the Open button Word 3
File Saving To save with same name in the same location press the <Ctrl> <S> keys or Click the save icon. Step 1. To save for the first time press the <Ctrl> <S> keys or Click the save icon. Step 2. Typically you will click on This PC or Browse Step 3. On your home computer, you will typically choose Desktop or documents Step 4. Type the name that you want to name the file and then click on the Save button Step 2. Typically you will click on Computer Word 4
Margins (Top, Bottom, Left Right) Step 1. Click on the Layout tab Step 2. Click on the Margins option Choose the margin desired or or select custom Margins If you selected Custom Margins, you will get an additional menu, Step 3. Click on the margins that you want to change Step 4. You can click on the up or down arrows to change the margins, or you can type the margin directly with the keyboard. Step 5. Click on the OK button or the <Enter> key on the keyboard to finish. The Gutter is only used for adding space when the document needs space for hole punches to be placed in a ring binder. Word 5
Inserting a screen shot Step 2. Click on the Screenshot option. Step 1. Make sure that the screen to be copied is the last screen viewed in another window. Click on the Insert tab. Step 3. Click on the Screen Clipping option. Step 4. Highlight the area to be copied. Word 6
Search and Replacing Text Search and replacing text is often to change spellings of words which cannot be found by a spell checker, or when a name of an organization or individual changes. Step 1. You typically move the insertion point to the beginning of the document and then click on the HOME tab. Step 2. You will then click on the option Replace or press <Ctrl><H> keys Step 3. Click on the Find what option and type the phrase to look for to replace. Step 4. Click on the Replace with option and type the phrase to replace the other phrase with. Step 5. To replace the phrase one at a time, click the Replace button. To skip this phrase, click the Find Next button. Repeat the process until the system tells you it have finished searching the document. To replace the all the phrases in the document, click the Replace All button. Word 7
Inserting a table Step 1. Position the Insertion point where the table is to be located. Step 2. Click on the INSERT tab and click on the Insert table option. You can highlight the number of rows and columns or Select Insert table option button and get the menu on the right. Choose the columns and rows desired. Then click on OK. You can also highlight the You can apply color and layout to the table by applying a table style. You can adjust the width of the columns by dragging the column dividers on the ruler. Word 8
Activating the ruler This is the tab style (Click to change styles) This is the vertical ruler bar. This option in under the VIEW tab. You then click on ruler box. This is the horizontal ruler bar. This option in under the VIEW tab. You then click on ruler box.. Word 9